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Regular Meeting
October 9, 2018
4:30 p.m. Employee Recognition
5:00 p.m. Closed Session
6:00 p.m. Regular Session
City Council Chamber
300 E. Chapman Ave. Orange, CA 92869
TERESA E. SMITH
Mayor
MARK A. MURPHY FRED M. WHITAKER
Mayor pro tem Councilmember
MICHAEL ALVAREZ KIMBERLEE NICHOLS
Councilmember � Councilmember
Wayne W. Winthers Ricic Otto Mary E. Murphy
City Attorney City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Sec. 12132)and
the federal rules and regulations adopted in implementation thereof,the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling(714)744-5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. —5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Information may be obtained by calling the City Clerk's Office at(714)744-5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agenized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10-01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council.
Members of the public are advised that all pagers, cellular telephones and any other
communication devices are to be turned off upon entering the City Council Chamber. Your
cooperation is appreciated.
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. When speaking,please face the City Council and state your name and address
for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel3 and AT&T U-
verse Channel 99 and streamed live and on-demand on the City's website at
www.cityoforange.org.
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk.
CITY COUNCIL AGENDA
October 9, 2018
4:30 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any Employee
Recognition items only. Comments are limited to three minutes per person.
3. EMPLOYEE SERVICE AWARDS
4. RECESS
The next Regular City Council Meeting will be held on Tuesday, October 9, 2018, at 6:00
p.m. in the Council Chamber with a Closed Session at 5:00 p.m. if necessary.
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CITY C4UNCIL AGENDA
October 9, 2018
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Legal Counsel—Existing litigation pursuant to Government Code
Section 54956.9(a) & (d)(1). �
1) Case: Orange County Catholic Workers, et al. v. County of Orange, et al.
USDC Case No. 8:18-cv-00155
2) Case: County of ONange v. California Department of Public Health
San Diego Superior Court
3) Case: Creative Home v. City of Or'ange
Riverside County Superior Court Case No. RIC1804155
b. Conference with Legal Counsel—Potential Litigation—Significant exposure to
Litigation pursuant to Government Code Section 54956.9(d)(2).
1) One potential case.
c. Public Employee Performance Evaluation pursuant to Government Code Section
54957:
Title: City Manager
4. ADJOURNMENT
The next Regular City Council Meeting wi11 be held on Tuesday, October 9, 2018, at 6:00
p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
October 9, 2018
6:0�P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Danny Kurimay, Bridge Community Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Fred M. Whitaker
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS/INTRODUCTIONS
The American Planning Association Great Places in America Designation.
Presentation by the Friends of the Orange Public Library to the Orange Public Library.
Proclamation Recognizing Jeff Kohrs for over 31 years of service.
Proclamation and Presentations Recognizing Fire Chief Jack Thomas for over 30 years of
service.
Memorial Adjournment for former City of Orange Mayor Jim Beam.
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off-agenda items
within the subject matter jurisdiction of the Council,provided that NO action may be
taken on off-agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
October 9, 2018
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated August 7 and 29,2018; and September 6, 14,
20, and 28,2018.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of September 11,2018.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Submittal of annual financial reports for development impact fees for fiscal year
2017-18.
RECOMMENDED ACTION: Receive and file.
3.5 First Amendment to Agreement No. 6323 with GKK WORKS, Inc. in the amount of
$87,000 for construction management services for the Shaffer Park Renovation
Project.
RECOMMENDED ACTION: 1) Authorize the appropriation of$87,000 from Fund 510
(Park Acquisition-Infill) unreserved fund balance to expenditure account number
510.7022.56020.30042 (CIP — Shaffer Park Renovation); and 2) Approve the amendment
with GKK WORKS,Inc.in the amount of$87,000,and authorize the Mayor and City Clerk
to execute the Amendment on behalf of the City.
3.6 Agreement with Great Scott Tree Service,Inc. in the amount of$118,470 for tree and
brush clearance along a portion of Santiago Creek.
RECOMMENDED ACTION: 1)Authorize the appropriation of$118,470 from unreserved
Fund 100 balance (General Fund) to expenditure account 100.7022.51700.00000
(Contractual Services); 2) Approve the agreement with Great Scott Tree Service, Inc. for
tree and brush clearance and Authorize the Mayor and the City Clerk to execute the
agreement on behalf of the City; and 3) Authorize City Staff to file a Notice of Exemption
to the County of Orange for the California Environmental Quality Act due to the minor
nature of the project.
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CITY COUNCIL AGENDA
October 9, 201 S
3. CONSENT CALENDAR(Continued)
3.7 Authorize the first amendment to Agreement 6270 with Bibliotheca for purchase of a
replacement sorter and associated maintenance for the sorter and all Radio
Frequency Identification(RFID)equipment for the Orange Public Library&History
Center.
RECOMMENDED ACTION: 1) Authorize sole source upgrade and purchase of a
replacement AMH sorter from Bibliotheca for an amount not-to-exceed $183,580 (plus
tax); 2)Authorize renewal of annual maintenance service for all RFID equipment through
FY 23/24; and 3)Authorize Mayor and City Clerk to execute the Amendment on behalf of
the City.
3.8 Second Amendment to Attorney Services Agreement with the law firm of Woodruff,
Spradlin & Smart to provide legal services related to litigation defense in the matter
of The Estate of Michael Perez v. City of Orange.
RECOMMENDED ACTION: Approve the Second Amendment to Attorney Services
Agreement with Woodruff, Spradlin& Smart in the amount of$90,000; and authorize the
Mayor and City Clerk to execute on behalf of the City.
3.9 Appropriation of $8,740 of user group revenue for sports field maintenance and
renovation.
RECOMMENDED ACTION: Authorize the appropriation of $8,740 from revenue
account 100.7022.42480.00000 (User Group Maintenance Fees) as follows: $1,660 to
100.7022.51420.00000 (Maintenance Contracts) and $7,080 to 100.7022.51424.00000
(User Group Maintenance).
3.10 Request to accept and appropriate into the City's revenue budget a $36,700 donation
from the Friends of Orange Public Library(Friends).
RECOMMENDED ACTION: 1)Accept into the City's revenue budget a$36,700 donation
from the Friends, into revenue account number 100.2001.48390.19990 (Friends
Donations); and 2) Authorize the appropriation of$36,700 into the following expenditure
account numbers:
100.2001.53301.19990 - Book Budget(Friends) $21,000
100.2001.53011.19990 - Employee Recognition Program(Friends) 1,000
100.2004.51423.19990 - Maintenance &Equipment(Friends) 9,700
100.2016.53340.19990 - Craft supplies-Adult(Friends) 500
100.2017.53340.19990 - Craft supplies-Children&Teen(Friends) 4,500
$36,700
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CITY COUNCIL AGENDA
October 9, 2018
3. CONSENT CALENDAR(Continued)
3.11 Appropriation of funds received from State of California Office of Emergency
Services.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget a total
reimbursement of $99,312.06 into account number 100.3021.48212.40174 —
Reimbursement from OES, Canyon 2 Fire; 2) Authorize the appropriation of$97,296 into
expenditure account number: 100.3021.50221.40174—Overtime-Safety; and 3)Authorize
the appropriation of$2,016.36 into expenditure account number 100.3021.53860.40174 —
Strike Team Expenditures.
3.12 Authorization to advertise for bids for construction of Fiscal Year 2017-18 (FY18)
Community Development Block Grant (CDBG) Tularosa Neighborhood/West
Palmyra Avenue Street Rehabilitation Project(SP-4059); Bid No. 189-12.
� RECOMMENDED ACTION:Approve plans and specifications and authorize advertising
for bids for the CDBG FY18 Tularosa Neighborhood/West Palmyra Avenue Street
Rehabilitation Project.
3.13 Final acceptance of Bid No. 167-41; Calsense Installation at Various Parks; and
authorization to file Notice of Completion with the County Recorder.
RECOMMENDED ACTION: Accept Calsense Installation at Various Parks project as
complete; and authorize the Mayor and City Clerk to execute the Notice of Completion.
3.14 Final acceptance of Bid No. 167-40; Booster Pump Installation at City Parks; and
authorization to file Notice of Completion with the County Recorder.
RECOMMENDED ACTION: Accept Booster Pump Installation at City Parks project as
complete; and authorize the Mayor and City Clerk to execute the Notice of Completion.
3.15 Final acceptance of Bid No. 178-41; Handy Creek Palm Removal Project(FY18); and
authorization to file Notice of Completion with the County Recorder.
RECOMMENDED ACTION: Accept Handy Creek Palm Removal Project (FY18) as
complete; and authorize the Mayor and City Clerk to execute the Notice of Completion.
3.16 Claims for Damages.
RECOMMENDED ACTION: Deny the following claims for damages and refer to City
Attorney and Claims Adjuster:
a. David Oceguera
b. Kara Beth Oceguera
c. Kim McCoy, Personal Injury
d. Kim McCoy, Property Damage
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CITY COUNCIL AGENDA
October 9, 2018
3. CONSENT CALENDAR(Continued)
3.17 Change Order No. 2 to Cambridge Storm Drain Project contract; Bid No. 178-32.
RECOMMENDED ACTION: Approve Contract Change Order No. 2 in the amount of
$109,581 to Garrett J Gentry Engineering for the additional work.
3.18 Purchase of 50 Electronic Paramedic Care Report tablets from Verizon Wireless for
$32,022.
RECOMMENDED ACTION: Authorize the purchase of 50 iPad Pro 10.5 64 GB tablets
from Verizon for $32,022.
3.19 Delegating Authority for Industrial Disability Retirement Determinations.
Resolution No. 11111.
A Resolution of the City Council of the City of Orange Delegating Authority to the City
Manager to Apply for and Make Industrial Disability Retirement Determinations.
RECOMMENDED ACTION: Approve Resolution No. 11111.
3.20 Classification, Compensation, and Terms of Service for Part-Time and Seasonal
Employees; and amending the citywide salary schedule. Resolution No"s. 11112 and
11113.
A Resolution of the City Council of the City of Orange Relating to the Classification,
Compensation, and Terms of Employment for Part-Time and Seasonal Employees of the
City of Orange Effective July 1, 2018,through and including June 30, 2019, and repealing
Resolution No. 11042 and amendments thereto, for said employees.
A Resolution of the City Council of the City of Orange amending the citywide Salary
Schedule in accordance with the requirements of California Code of Regulations, Title 2,
Section 570.5.
RECOMMENDED ACTION: Approve Resolution No. 11112 and Resolution No. 11113.
3.21 Biennial update to the City's Conflict of Interest Code. Resolution No. 11114.
A Resolution of the City Council of the City of Orange adopting the Biennial Revisions to
Employee Positions and Titles in the Conflict of Interest Code for the City of Orange.
RECOMMENDED ACTION: Approve Resolution No. 11114.
END OF CONSENT CALENDAR
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4. REPORTS FROM MAYOR SMITH
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CITY COUNCIL AGENDA
October 9, 2018
5. REPORTS FROM COUNCILMEMBERS
5.1 Councilmember Alvarez: Audit of the Orange International Street Fair.
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
6.1 Report from City Council Ad Hoc Committees related to Homelessness:
• Community Communications
• Cities and Non-profit Collaboration
• County Engagement
7. ADMINISTRATIVE REPORTS
7.1 Financial status update for Fiscal Year 2018 and 2019.
RECOMMENDED ACTION: Receive and File.
7.2 Accept the resignation of Elected City Clerk Mary E. Murphy.
8. REPORTS FROM CITY MANAGER
8.1 Update on the Old Towne West/Metrolink Parking Structure.
9. LEGAL AFFAIRS
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
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CITY COUNCIL AGENDA
October 9, 2018
11 PUBLIC HEARINGS
11.1 Old Towne Historic District Boundary Adjustment Zone Change No. 1289-18.
Time set for a public hearing to consider Zone Change No. 1289-18 to expand an existing
historic district overlay zone to add 12 properties on South Batavia Street to the local Old
Towne Historic District. With the overlay zone, the City of Orange Historic Resources
Inventory will be updated accordingly to reflect the status of these properties.
Recommended Council Action:
Approve Ordinance No. 12-18 for First Reading.
An Ordinance of the City Council of the City of Orange approving a Zone Change to
expand an existing historic district overlay zone to add 12 properties on South Batavia
Street to the local Old Towne Historic District and update the City of Orange Historic
Resources Inventory.
11.2 Nutwood Tract Zone Change No. 1288-18. (Continued from September 11,2018)
Time set for a public hearing to consider Zone Change No. 1288-18 to rezone select
properties in the Nutwood Tract to Single Family Residential (R-1-6) and Office
Professional (OP) to establish consistency with the Low Density Residential and
Neighborhood Office Professional General Plan land use designations in accordance with
state law. The subject Zone Change addresses certain properties presently developed with
single-family residences on the 500-block of S. Orange Street and S. Grand Street between
E. La Veta Avenue and E. River Avenue and a professional office at 503 S. Glassell Street.
Recommended Council Action:
Approve Ordinance No. 09-18 for First Reading.
An Ordinance of the City Council of the City of Orange approving Zone Change No. 1288-
18 rezoning certain properties in the Nutwood Tract to single family residential (R-1-6)
and Office Professional (OP)to establish consistency with the low density residential and
neighborhood office professional General Plan land use designations in accordance with
state law.
12. ADJOURNMENT
The City Council will adjourn in memory of former Orange Mayor, Jim Beam. The next
Regular City Council Meeting will be held on Tuesday, November 13, 2018, at 6:00 p.m.
in the Council Chamber, with Closed Session beginning at 5:00 p.m. if necessary.
Declaration of Chief Clerk,Robert Zornado,declaring posting of City Council agenda of a Regular
Meeting of October 9,2018,at Orange Civic Center kiosk,Police facility at 1107 North Batavia,the
Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and freely
accessible to members of the public at least 72 hours before commencement of said Regular Meeting;
and available at the Civic Center City Clerk's Office.
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