Council Agenda 07-10-2018 ������R���
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Regular Meeting
July 10, 2018
5:00 p.m. Closed Session
6:00 p.m. Regular Session
El Modena Library
380 S. Hewes Avenue, Orange, CA 92869
TERESA E. SMITH
Mayor
MARK A. MURPHY FRED M. WHITAKER
Mayor pro tem Councilmember
MICHAEL ALVAREZ KIMBERLEE NICHOLS
Councilmember Councilmember
Wayne W. Winthers Rick Otto Mary E. Murphy
City Attorney City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Sec. 12132)and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling(714) 744-5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Information may be obtained by calling the City Clerk's Office at(714)744-5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10-01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43-60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chamber without the express consent of the Council. Members of the public are advised
that all pa�ers, cellular telephones and any other communication devices are to be turned off upon
enterin the�C�ity Council Chamber. Your cooperation is appreciated.
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and
address far the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT&T U-
verse Channel 99 and streamed live and on-demand on the City's website at
www.cit_ ofy �orange.ocg.
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk.
CITY COUNCIL AGENDA
July 10, 2018
$:OO P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
Conference with Legal Counsel—Existing litigation pursuant to Government Code
Section 549569(a) & (d)(1).
a. Case: Bernal v. City of Orange
005C Case No. 30-2017-00915223
b. Case: Orange County Catholic Worker, et. al. v. Counry of Orange, et. al.
USDC Case No. 8:1&cv-00155
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, July 10, 2018, at 6:00
p.m. at the El Modena Library.
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CITY COUNCIL AGENDA
July 10, Zo 1 g
6:00 P.M. SESSION
1. OPENING
l.l INVOCATION
Pastor Pete Shambrook, Saltworks
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Mayor pro tem Mark A. Murphy
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS/INTRODUCTIONS
Presentation to the Orange Public Library by the Orange Public Library Foundation
Proclamation recognizing July as Parks & Recreation Month
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off-agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off-agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
July 10, 2018
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Con�rmation of warrant registers dated June 8,June 14,June 22, and June 28,2018.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of June 12, 2018.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Participate in a one-time Intergovernmental Transfer (IGT) with the California
Department of Health Care Services (DHCS) and CalOptima.
RECOMMENDED ACTION: 1) Approve agreements and authorize the Mayor and City
Clerk to execute on behalf of the City; and 2) Authorize the transfer of $432,772 of
reimbursable funds to the California Department of Health Care Services (DHCS).
3.5 Third Amendment to Professional Services Agreement No. 6355 with Lyons Security
Service, Inc.
RECOMMENDED ACTION: Approve Third Amendment to Professional Services
Agreement No. 6355 with Lyons Security Service, Inc. in an amount not-to-exceed
$85,000; and authorize the Mayor and the City Clerk to execute on behalf of the City.
3.6 Agreement with Youth Centers of Orange, a California non-profit corporation, for
the administration of After-School Community Recreation Program Services for
school-age youth in Orange.
RECOMMENDED ACTION: Approve five-year Agreement with Youth Centers of
Orange in the amount of $43,170 for Fiscal Year 2018-2019 (FY19) and Authorize the
Mayor and City Clerk to execute the Agreement on behalf of the City.
3.7 Consultant Services Agreement with Code Consulting Group, LLC (Code
Consulting),for plan review services for Fiscal Year 2018-19 (FY19).
RECOMMENDED ACTION: Approve the renewed agreement between the City of
Orange and Code Consulting in an amount not-to-exceed $40,000 for FY 2018-19; and
authorize the Mayor and City Clerk to execute the agreement on behalf of the City.
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CITY COUNCIL AGENDA
July lo, 201 s
3. CONSENT CALENDAR (Continued)
3.8 Consultant Services Agreement with Bureau Veritas North America, Inc. for plan
review services for Fiscal Year 2018-19 (FY19).
RECOMMENDED ACTION: Approve the renewed agreement between the City of
Orange and Bureau Veritas North America, Inc. in an amount not-to-exceed $50,000 for
FY 18-19; and authorize the Mayor and City Clerk to execute the agreement on behalf of
the City.
3.9 Agreement with The Jungle Nursery, Inc., for weed abatement services for Fiscal
Year 2018-19 (FY19).
RECOMMEND ACTION: Approve the renewed agreement between the City of Orange
and The Jungle Nursery, Inc.; and authorize the Mayor and City Clerk to execute the
agreement on behalf of the City.
3.10 First Amendment to Agreement No. 6580; Katella Avenue and Struck Avenue
Intersection Improvements.
RECOMMENDED ACTION: Approve the First Amendment to Agreement No. 6580 in
the amount not-to-exceed $13,524 to Stantec Consulting Services, Inc.
3.11 Cooperative Agreement MA-080-18011416 to Fund Total Maximum Daily Load
programs and related activities in the Newport Bay Watershed.
RECOMMENDED ACTION: 1) Approve Agreement MA-080-18011416 and authorize
the Mayor and City Clerk to execute the Amendment and fourteen additional signature
pages for distribution to each party participating in this agreement; and 2) Authorize the
City Manager to extend the term of agreement from the date of execution of the agreement
by all parties to June 30, 2023.
3.12 Authorization of payment for the repair of existing 27" cement coated steel pipe on
Rancho Santiago Boulevard.
RECOMMENDED ACTION: Authorize the payment for the repairs of the existing 27"
cement coated steel pipe.
3.13 Agreement with Vigilant Solutions, LLC for the purchase of License Plate Reader
(LPR)cameras,hardware,software,installation,and warranty to replace the current
LPR systems used by field personnel.
RECOMMENDED ACTION: 1) Approve Agreement with Vigilant in an amount not to
exceed $176,968 and authorize the Mayor and City Clerk to execute the agreement on
behalf of the City, and; 2) Authorize an appropriation of $176,968 from (354) AB3229-
COPS/State—SLES,Equipment Additions unreserved fund balance to expenditure account
number 354.4011.55131.00000, AB3229-COPS/State— SLES, Equipment Additions.
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CITY COUNCIL AGENDA
July lo, Zolg
3. CONSENT CALENDAR (Continued)
3.14 Agreement with Crossroads Software, Inc. for software, licensing, and maintenance
for the new Handheld Citation-Writing Program and Traf�c Collision Database and
purchase of 10 rugged tablets from CDCE, Inc. for the Police Traffic Bureau.
RECOMMENDED ACTION: 1) Approve agreement with Crossroads Software in an
amount not to exceed $37,300 and authorize the Mayor and City Clerk to execute the
agreement on behalf of the City; 2) Authorize the purchase of 10 rugged tablets from
CDCE, Inc., for a total not to exceed amount of$33,049; and 3)Authorize an appropriation
of $93,884 from AB3229-COPS/State — SLES, Equipment Additions (354) unreserved
fund balance to expenditure account number 354.4011.55131.00000,AB3229-COPS/State
— SLES, Equipment Additions.
3.15 First Amendment to Consultant Services Agreement with Darren Doerschel for
Project Management of the City Council Chamber Project.
RECOMMENDED ACTION: Approve First Amendment with Darren Doerschel for an
amount not-to-exceed $18,000; and authorize the Mayor and City Clerk to execute on
behalf of the City.
3.16 Grant Contract 18G-LA31 with the State of California, Department of Alcoholic
Beverage Control (ABC)for the Grant Assistance Program during Fiscal Year 2018-
2019 (FY19).
RECOMMENDED ACTION: 1) Approve agreement with the State of California ABC for
the grant and authorize the City Manager to execute the agreement on behalf of the City;
2) Approve Resolution No. 11100, A Resolution of the City Council of the City of Orange
approving a grant from the State of California Department of Alcoholic Beverage Control;
3) Accept into the City's revenue budget a$45,630 grant from the State of California ABC
into revenue account number 100.4033.45495.30109, ABC Grant FY19, and;4) Authorize
the appropriation of$45,630 into the following expenditure accounts:
100.4033.50221.30109 Overtime— Safety ABC Grant FY19 $39,630
100.4033.51830.30109 Overnight Training ABC Grant FY19 2,500
100.4033.53060.30109 Misc. Materials & Supplies ABC Grant FY19 1,000
100.4033.55131.30109 Equipment Additions ABC Grant FY 19 2,500
Project Total $45,630
3.17 Authorization to apply and secure Mobile Source Air Pollution Reduction Review
Committee (MSRC) Grant funding to supplement the cost of four Electric Vehicles
to be purchased at a future date along with one dual head private Fleet Level II
charging station.
RECOMMENDED ACTION: Authorize the Department of Public Works to apply for the
MSRC Local Government Partnership Program Grant for the City of Orange.
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CITY COUNCIL AGENDA
July 10, 2018
3. CONSENT CALENDAR (Continued)
3.18 Request to accept and appropriate into the City's revenue budget a $40,000 donation
from the Orange Public Library Foundation (Foundation).
RECOMMENDED ACTION: 1)Accept into the City's revenue budget a$40,000 donation
from the Foundation, into revenue account number 100.2001.48390.19322 (Foundation
Donations) and; 2) Authorize the appropriation of$40,000 into the following expenditure
account numbers:
100.2001.53301.19322—Library Books (Foundation) $ 26,750
100.2004.55131.19322—Furniture, Machinery and Equipment (Foundation) 7,000
100.2016.53340.19322—Craft Supplies (Foundation) 1,000
100.2016.55131.19322—Furniture, Machinery and Equipment (Foundation) 3,500
100.2017.53340.19322—Craft Supplies (Foundation) 750
100.2017.55131.19322—Furniture, Machinery and Equipment(Foundation) 1,000
$ 40,000
3.19 Appropriation of $15,030 from the AB3229-COPS/State — Supplemental Law
Enforcement Services (SLES) unreserved fund balance for the purchase of the
GrayKey device and one-year licensing from GrayShift, LLC.
RECOMMENDED ACTION: Authorize the appropriation of $15,030 from (354)
AB3229-COPS/State — SLES unreserved fund balance to expenditure account number
354.4011.55131.00000, AB3229-COPS/State—SLES, Equipment Additions.
3.20 Appropriation of$21,673 from the Police Facility Fees unreserved fund balance for
Police facility lobby wall repairs and painting by Orange County Commercial
Interiors, Inc.
RECOMMENDED ACTION: Authorize the appropriation of $21,673 from the Police
Facility Fees unreserved fund balance to expenditure account number
570.4011.51401.00000, Repairs to Building and Fixed Equipment.
3.21 Approval of plans and speci�cations for the Streetlight LED Conversion,Bid No. 189-
02; and authorization to advertise for bids.
RECOMMENDED ACTION: Approve specifications and authorize advertising for bids
for the Streetlight LED Conversion of the recently purchased LS-1 streetlights from
Southern California Edison (SCE).
3.22 Approval of plans and specifications for Batavia Street & Railroad Crossing Pipeline
Renewal Project,Bid No. 189-01; and authorization to advertise for bids.
RECOMMENDED ACTION: Approve plans and specifications and authorize advertising
for bids for the Batavia Street & Railroad Crossing Pipeline Renewal project.
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CITY COUNCIL AGENDA
July 10, Zo 1 s
3. CONSENT CALENDAR (Continued)
3.23 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Eileen M. Hilburn
b. So Cal Gas
c. Foremost Insurance Company a/s/o John Quiroz
d. Barbara Waldowski
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Claims Adjuster.
3.24 Award of contract to Houston & Harris PCS, Inc. for Sewer Line Cleaning, Video
Inspection, and Emergency Response Services Project, FY 18-19, 19-20 and 20-21;
Bid No. 178-38.
RECOMMENDED ACTION: Award the contract to Houston&Harris PCS, Inc. of Grand
Terrace, California, in an amount not-to-exceed $300,000; and authorize the Mayor and
the City Clerk to execute on behalf of the City.
3.25 Award of contract to Great Scott Tree Service, Inc. for Handy Creek Palm Removal
Project, FY 18-19; Informal Bid No. 178-41.
RECOMMENDED ACTION: 1) Authorize the appropriation of $126,961 from the
Sanitation 220 Unreserved Fund Balance to expenditure account number
220.5025.51700.00000, Tree Services — Contractual Services; and 2) Award the contract
to Great Scott Tree Service, Inc. of Stanton, California, in the amount of $126,961 and
authorize the Mayor and City Clerk to execute on behalf of the City.
3.26 Final Acceptance of Bid No. 178-36; Police Department Exterior Wall Sealing Project
(FY18); and authorization to�le the Notice of Completion with the County Recorder.
RECOMMENDED ACTION: Accept the Police Department Exterior Wall Sealing Project
as complete; and authorize the Mayor and City Clerk to execute the Notice of Completion.
3.27 Award of contract to General Pump Company to provide maintenance and repairs
to wells, pumps, and electric motors on an on-call, as-needed basis; Request for
Proposals (RFP) No. 178-40.
RECOMMENDED ACTION: Award a three-year service contract to General Pump
Company with an initial annual amount of $400,000 for FY 2018-19, subject to a 2%
maximum annual formula-based inflation adjustment starting with FY 2019-20, with a
three year total not-to-exceed $1,224,160; and authorize the Mayor and City Clerk to
execute the contract on behalf of the City.
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CITY COUNCIL AGENDA
July 10, 2018
3. CONSENT CALENDAR (Continued)
3.28 Request to close the Orange Public Library & History Center (OPL & HC) and the
two branches (Taft & El Modena) to accommodate various dates during July —
December 2018.
RECOMMENDED ACTION: Approve closure of Orange Public Library facilities to the
public as follows:
OPL & HC: Friday, August 31St at 2:30 p.m. and Saturday, September 1St all day for the
Orange International Street Fair.
All Libraries: Wednesday, November 21St at 6:00 p.m. for Thanksgiving.
OPL & HC: Monday, December 24`h at 2:00 p.m. for Christmas Eve.
Taft & El Modena: Monday, December 24�h all day for Christmas Eve.
All Libraries: Tuesday, December 25`� all day through Tuesday, January ls� all day for the
City's annual holiday closure.
3.29 Purchase of print materials for the Orange Public Library from Baker &Taylor,Inc.
RECOMMENDED ACTION: 1) Approve purchase order for print materials from Baker
&Taylor, Inc., in the amount of$100,000.; and 2) Authorize the City Manager to approve
increases to the purchase order should the Library receive donations designated for the
purchase of additional print materials.
3.30 Purchase of one heavy duty Class 8 Compressed Natural Gas (CNG) powered
Sewer/Catch Basin Cleaner Combo Truck.
RECOMMENDED ACTION: 1) Authorize the appropriation of $195,000 from the
Sanitation Fund (220) Unreserved Fund Balance to expenditure account number
220.5023.55212.00000,Motor Vehicle Replacement; and 2)Authorize the purchase of one
Class 8, Sewer Cleaning Combo Truck from Atlantic Machinery, Inc. in the amount of
$512,634.
3.31 Purchase of one Public Safety Vehicle for Orange City Fire Department.
RECOMMENDED ACTION: 1) Authorize the purchase of one-piece Fire Apparatus
(Pumper) for the Orange City Fire Department from Pierce Manufacturing, located in
Appleton,Wisconsin, in the amount of$855,555; 2) Authorize the purchase of Equipment
and Supplies needed to outfit Fire Apparatus (Pumper) from various vendors (lowest
qualified bidder) in the amount of$35,338; 3) Authorize the purchase of Communication
Equipment, including radio(s), Mobile Data Computer, and GPS Unit, to outfit new Fire
Apparatus to current OFD standards, in the amount of $45,582; and 4) Authorize the
surplus of Unit 1144.
3.32 Purchase of Firefighter turnout safety gear and additional equipment from L.N.
Curtis & Sons in the amount of$66,615 for Fiscal Year (FY) 2018-19.
RECOMMENDED ACTION: Authorize the purchase of Firefighter turnout safety gear
and equipment from L.N. Curtis & Sons for a total of$66,615 in FY 2018-19.
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CITY COUNCIL AGENDA
July 10, 2018
3. CONSENT CALENDAR (Continued)
3.33 Expressing support of the continued analysis of the 241 Toll Road and 91 Express
Lanes. Resolution No. 11105.
A Resolution of the City Council of the City of Orange expressing support of the continued
analysis of the project to link Northbound 241 Toll Road to the Eastbound 91 Express
Lanes and the Westbound 91 Express Lanes to the Southbound 241 Toll Road.
RECOMMENDED ACTION: Approve Resolution No. 1 I 105.
END OF CONSENT CALENDAR
� * � * * * � �
4. REPORTS FROM MAYOR SMITH
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
6.1 Report from City Council Ad Hoc Committees related to Homelessness:
• Community Communications
• Cities and Non-profit Collaboration
• County Engagement
7. ADMINISTRATIVE REPORTS
7.1 Classification,compensation,and terms of employment of executive directors and top
management employees of the City of Orange effective July 1,2018,through June 30,
2019. Resolution No. 11104.
A Resolution of the City Council of the City of Orange relating to the classification,
compensation, and terms of employment of executive directors and top management
employees and repealing Resolution No. 11089 and amendments thereto.
RECOMMENDED ACTION: Approve Resolution No. 11104.
8. REPORTS FROM CITY MANAGER
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CITY COUNCIL AGENDA
July 10, 201 s
9. LEGAL AFFAIRS
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11 PUBLIC HEARINGS
11.1 Killefer Square Apartments, 541 N. Lemon Street, Orange. Applicant: Western
States Housing, LLC.
NOTE: APPLICANT HAS REQUESTED ITEM NO. 11.1 BE CONTINUED TO
THE AUGUST 14, 2018, CITY COUNCIL MEETING.
Time set for a public hearing to consider adoption of Mitigated Negative Declaration No.
1844-15 and approval of General Plan Amendment No. 2017-001, Tentative Tract Map
No. 0046-17, Major Site Plan Review No. 0850-15, Conditional Use Permit No. 3064-17,
Variance No. 2248-17, and Design Review No. 4870-15, for a 24 unit multi-family
residential development involving adaptive reuse and rehabilitation of the historic Killefer
Elementary School and construction of a new three story building at 541 N. Lemon Street.
Recommended Council Action:
Applicant has requested a continuance to the August 14, 2018 City Council meeting; or,
1) Adopt Resolution No. 11106 certifying Mitigated Negative Declaration No. 1844-15
and associated Mitigation Monitoring and Reporting Program for a new 24 unit multi-
family residential development involving adaptive reuse and rehabilitation of the
historic Killefer Elementary School and construction of a new three-story building at
541 North Lemon Street; and
2) Adopt Resolution No. 11107 approving General Plan Amendment No. 2017-001,
Tentative Tract Map No. 0046-17, Major Site Plan Review No. 0850-15, Conditional
Use Permit No. 3064-17, Variance No. 2248-17, and Design Review No. 4870-15 for
a new 24 unit multi-family residential development involving adaptive reuse and
rehabilitation of the historic Killefer Elementary School and construction of a new
three-story building at 541 North Lemon Street.
12. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, August 14, 2018, at 6:00
p.m. at Santiago Canyon College, H-106, 8045 E. Chapman Avenue, with Closed Session
beginning at 5:00 p.m. if necessary.
Declaration of Chief Clerk, Robert Zornado,declaring posting of City Council agenda of a Regular
Meeting of July 10, 2018, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, the
Main Public Library at 407 E. Chapman, and El Modena Library at 380 S. Hewes Ave.; all of said
locations being in the City of Orange and freely accessible to members of the public at least 72 hours
before commencement of said Regular Meeting;and available at the Civic Center City Clerk's Office.
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