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Council Agenda 07-10-2018 ������R��� �.� �.� CITY COUNCIL � : �. � °� �� AGENDA �. :o� C�''•qPn�6.�aa8.•y� C�UIVTY GP Regular Meeting July 10, 2018 5:00 p.m. Closed Session 6:00 p.m. Regular Session El Modena Library 380 S. Hewes Avenue, Orange, CA 92869 TERESA E. SMITH Mayor MARK A. MURPHY FRED M. WHITAKER Mayor pro tem Councilmember MICHAEL ALVAREZ KIMBERLEE NICHOLS Councilmember Councilmember Wayne W. Winthers Rick Otto Mary E. Murphy City Attorney City Manager City Clerk In compliance with Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Sec. 12132)and the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in person at 300 E. Chapman Ave., Orange, CA. or by calling(714) 744-5500 no later than 10:00 AM on the City business day preceding the scheduled meeting. GENERAL PROTOCOL The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m. Agenda Information This agenda contains a brief general description of each item to be considered. The Agenda and supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well as on the City's Website www.cityoforange.org. Any documents received after the agenda packet distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the City's Website. Information may be obtained by calling the City Clerk's Office at(714)744-5500. Public Testimony Pursuant to Government Code Section 54954.3, the public may comment on any agenda item before or during consideration by the City Council, and on any other matters under the Council's jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient time to address the Council and are also provided an opportunity to address questions from the public. The public is then allowed up to three (3) minutes to speak on that specific agenda item. General public comments are agendized under Public Comments section at the beginning of the 6:00 p.m. Session. In accordance with Ordinance No. 10-01 any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall, by the presiding officer, be barred from further audience before the Council, unless permission to continue is granted by a majority vote of the Council. In accordance with Ordinance No. 43-60 no person except City officials and their representatives shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Members of the public are advised that all pa�ers, cellular telephones and any other communication devices are to be turned off upon enterin the�C�ity Council Chamber. Your cooperation is appreciated. TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and address far the record. The Mayor will call on you to speak when that Agenda item is considered. Televised Meeting Schedule Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT&T U- verse Channel 99 and streamed live and on-demand on the City's website at www.cit_ ofy �orange.ocg. Persons filming or taping Council meetings are asked to identify themselves by filling out the reverse side of the speaker's card or presenting a business card to the City Clerk. CITY COUNCIL AGENDA July 10, 2018 $:OO P.M. SESSION 1. ROLL CALL 2. ORAL COMMUNICATIONS At this time, members of the public may address the Council on any closed session items only. Comments are limited to three minutes per person. 3. RECESS TO CLOSED SESSION Conference with Legal Counsel—Existing litigation pursuant to Government Code Section 549569(a) & (d)(1). a. Case: Bernal v. City of Orange 005C Case No. 30-2017-00915223 b. Case: Orange County Catholic Worker, et. al. v. Counry of Orange, et. al. USDC Case No. 8:1&cv-00155 4. ADJOURNMENT The next Regular City Council Meeting will be held on Tuesday, July 10, 2018, at 6:00 p.m. at the El Modena Library. PAGE 3 CITY COUNCIL AGENDA July 10, Zo 1 g 6:00 P.M. SESSION 1. OPENING l.l INVOCATION Pastor Pete Shambrook, Saltworks 1.2 PLEDGE OF ALLEGIANCE TO THE FLAG Mayor pro tem Mark A. Murphy 1.3 ROLL CALL 1.4 PRESENTATIONS/ANNOUNCEMENTS/INTRODUCTIONS Presentation to the Orange Public Library by the Orange Public Library Foundation Proclamation recognizing July as Parks & Recreation Month 2. PUBLIC COMMENTS At this time, members of the public may address the Council on any off-agenda items within the subject matter jurisdiction of the Council, provided that NO action may be taken on off-agenda items unless authorized by law. Comments are limited to three minutes per person. PAGE 4 CITY COUNCIL AGENDA July 10, 2018 3. CONSENT CALENDAR All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar. 3.1 Con�rmation of warrant registers dated June 8,June 14,June 22, and June 28,2018. RECOMMENDED ACTION: Approve. 3.2 City Council Minutes, Regular Meeting of June 12, 2018. RECOMMENDED ACTION: Approve. 3.3 Waive reading in full of all ordinances on the Agenda. RECOMMENDED ACTION: Approve. 3.4 Participate in a one-time Intergovernmental Transfer (IGT) with the California Department of Health Care Services (DHCS) and CalOptima. RECOMMENDED ACTION: 1) Approve agreements and authorize the Mayor and City Clerk to execute on behalf of the City; and 2) Authorize the transfer of $432,772 of reimbursable funds to the California Department of Health Care Services (DHCS). 3.5 Third Amendment to Professional Services Agreement No. 6355 with Lyons Security Service, Inc. RECOMMENDED ACTION: Approve Third Amendment to Professional Services Agreement No. 6355 with Lyons Security Service, Inc. in an amount not-to-exceed $85,000; and authorize the Mayor and the City Clerk to execute on behalf of the City. 3.6 Agreement with Youth Centers of Orange, a California non-profit corporation, for the administration of After-School Community Recreation Program Services for school-age youth in Orange. RECOMMENDED ACTION: Approve five-year Agreement with Youth Centers of Orange in the amount of $43,170 for Fiscal Year 2018-2019 (FY19) and Authorize the Mayor and City Clerk to execute the Agreement on behalf of the City. 3.7 Consultant Services Agreement with Code Consulting Group, LLC (Code Consulting),for plan review services for Fiscal Year 2018-19 (FY19). RECOMMENDED ACTION: Approve the renewed agreement between the City of Orange and Code Consulting in an amount not-to-exceed $40,000 for FY 2018-19; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City. PAGE 5 CITY COUNCIL AGENDA July lo, 201 s 3. CONSENT CALENDAR (Continued) 3.8 Consultant Services Agreement with Bureau Veritas North America, Inc. for plan review services for Fiscal Year 2018-19 (FY19). RECOMMENDED ACTION: Approve the renewed agreement between the City of Orange and Bureau Veritas North America, Inc. in an amount not-to-exceed $50,000 for FY 18-19; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City. 3.9 Agreement with The Jungle Nursery, Inc., for weed abatement services for Fiscal Year 2018-19 (FY19). RECOMMEND ACTION: Approve the renewed agreement between the City of Orange and The Jungle Nursery, Inc.; and authorize the Mayor and City Clerk to execute the agreement on behalf of the City. 3.10 First Amendment to Agreement No. 6580; Katella Avenue and Struck Avenue Intersection Improvements. RECOMMENDED ACTION: Approve the First Amendment to Agreement No. 6580 in the amount not-to-exceed $13,524 to Stantec Consulting Services, Inc. 3.11 Cooperative Agreement MA-080-18011416 to Fund Total Maximum Daily Load programs and related activities in the Newport Bay Watershed. RECOMMENDED ACTION: 1) Approve Agreement MA-080-18011416 and authorize the Mayor and City Clerk to execute the Amendment and fourteen additional signature pages for distribution to each party participating in this agreement; and 2) Authorize the City Manager to extend the term of agreement from the date of execution of the agreement by all parties to June 30, 2023. 3.12 Authorization of payment for the repair of existing 27" cement coated steel pipe on Rancho Santiago Boulevard. RECOMMENDED ACTION: Authorize the payment for the repairs of the existing 27" cement coated steel pipe. 3.13 Agreement with Vigilant Solutions, LLC for the purchase of License Plate Reader (LPR)cameras,hardware,software,installation,and warranty to replace the current LPR systems used by field personnel. RECOMMENDED ACTION: 1) Approve Agreement with Vigilant in an amount not to exceed $176,968 and authorize the Mayor and City Clerk to execute the agreement on behalf of the City, and; 2) Authorize an appropriation of $176,968 from (354) AB3229- COPS/State—SLES,Equipment Additions unreserved fund balance to expenditure account number 354.4011.55131.00000, AB3229-COPS/State— SLES, Equipment Additions. PAGE 6 CITY COUNCIL AGENDA July lo, Zolg 3. CONSENT CALENDAR (Continued) 3.14 Agreement with Crossroads Software, Inc. for software, licensing, and maintenance for the new Handheld Citation-Writing Program and Traf�c Collision Database and purchase of 10 rugged tablets from CDCE, Inc. for the Police Traffic Bureau. RECOMMENDED ACTION: 1) Approve agreement with Crossroads Software in an amount not to exceed $37,300 and authorize the Mayor and City Clerk to execute the agreement on behalf of the City; 2) Authorize the purchase of 10 rugged tablets from CDCE, Inc., for a total not to exceed amount of$33,049; and 3)Authorize an appropriation of $93,884 from AB3229-COPS/State — SLES, Equipment Additions (354) unreserved fund balance to expenditure account number 354.4011.55131.00000,AB3229-COPS/State — SLES, Equipment Additions. 3.15 First Amendment to Consultant Services Agreement with Darren Doerschel for Project Management of the City Council Chamber Project. RECOMMENDED ACTION: Approve First Amendment with Darren Doerschel for an amount not-to-exceed $18,000; and authorize the Mayor and City Clerk to execute on behalf of the City. 3.16 Grant Contract 18G-LA31 with the State of California, Department of Alcoholic Beverage Control (ABC)for the Grant Assistance Program during Fiscal Year 2018- 2019 (FY19). RECOMMENDED ACTION: 1) Approve agreement with the State of California ABC for the grant and authorize the City Manager to execute the agreement on behalf of the City; 2) Approve Resolution No. 11100, A Resolution of the City Council of the City of Orange approving a grant from the State of California Department of Alcoholic Beverage Control; 3) Accept into the City's revenue budget a$45,630 grant from the State of California ABC into revenue account number 100.4033.45495.30109, ABC Grant FY19, and;4) Authorize the appropriation of$45,630 into the following expenditure accounts: 100.4033.50221.30109 Overtime— Safety ABC Grant FY19 $39,630 100.4033.51830.30109 Overnight Training ABC Grant FY19 2,500 100.4033.53060.30109 Misc. Materials & Supplies ABC Grant FY19 1,000 100.4033.55131.30109 Equipment Additions ABC Grant FY 19 2,500 Project Total $45,630 3.17 Authorization to apply and secure Mobile Source Air Pollution Reduction Review Committee (MSRC) Grant funding to supplement the cost of four Electric Vehicles to be purchased at a future date along with one dual head private Fleet Level II charging station. RECOMMENDED ACTION: Authorize the Department of Public Works to apply for the MSRC Local Government Partnership Program Grant for the City of Orange. PAGE 7 CITY COUNCIL AGENDA July 10, 2018 3. CONSENT CALENDAR (Continued) 3.18 Request to accept and appropriate into the City's revenue budget a $40,000 donation from the Orange Public Library Foundation (Foundation). RECOMMENDED ACTION: 1)Accept into the City's revenue budget a$40,000 donation from the Foundation, into revenue account number 100.2001.48390.19322 (Foundation Donations) and; 2) Authorize the appropriation of$40,000 into the following expenditure account numbers: 100.2001.53301.19322—Library Books (Foundation) $ 26,750 100.2004.55131.19322—Furniture, Machinery and Equipment (Foundation) 7,000 100.2016.53340.19322—Craft Supplies (Foundation) 1,000 100.2016.55131.19322—Furniture, Machinery and Equipment (Foundation) 3,500 100.2017.53340.19322—Craft Supplies (Foundation) 750 100.2017.55131.19322—Furniture, Machinery and Equipment(Foundation) 1,000 $ 40,000 3.19 Appropriation of $15,030 from the AB3229-COPS/State — Supplemental Law Enforcement Services (SLES) unreserved fund balance for the purchase of the GrayKey device and one-year licensing from GrayShift, LLC. RECOMMENDED ACTION: Authorize the appropriation of $15,030 from (354) AB3229-COPS/State — SLES unreserved fund balance to expenditure account number 354.4011.55131.00000, AB3229-COPS/State—SLES, Equipment Additions. 3.20 Appropriation of$21,673 from the Police Facility Fees unreserved fund balance for Police facility lobby wall repairs and painting by Orange County Commercial Interiors, Inc. RECOMMENDED ACTION: Authorize the appropriation of $21,673 from the Police Facility Fees unreserved fund balance to expenditure account number 570.4011.51401.00000, Repairs to Building and Fixed Equipment. 3.21 Approval of plans and speci�cations for the Streetlight LED Conversion,Bid No. 189- 02; and authorization to advertise for bids. RECOMMENDED ACTION: Approve specifications and authorize advertising for bids for the Streetlight LED Conversion of the recently purchased LS-1 streetlights from Southern California Edison (SCE). 3.22 Approval of plans and specifications for Batavia Street & Railroad Crossing Pipeline Renewal Project,Bid No. 189-01; and authorization to advertise for bids. RECOMMENDED ACTION: Approve plans and specifications and authorize advertising for bids for the Batavia Street & Railroad Crossing Pipeline Renewal project. PAGE 8 CITY COUNCIL AGENDA July 10, Zo 1 s 3. CONSENT CALENDAR (Continued) 3.23 CLAIMS The following claim(s) have been received and investigated by the City Attorney's Office and/or the Risk Manager. After a thorough investigation with the involved departments, it is the recommendation of the City Attorney's Office that the claim(s) be denied. a. Eileen M. Hilburn b. So Cal Gas c. Foremost Insurance Company a/s/o John Quiroz d. Barbara Waldowski RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and Claims Adjuster. 3.24 Award of contract to Houston & Harris PCS, Inc. for Sewer Line Cleaning, Video Inspection, and Emergency Response Services Project, FY 18-19, 19-20 and 20-21; Bid No. 178-38. RECOMMENDED ACTION: Award the contract to Houston&Harris PCS, Inc. of Grand Terrace, California, in an amount not-to-exceed $300,000; and authorize the Mayor and the City Clerk to execute on behalf of the City. 3.25 Award of contract to Great Scott Tree Service, Inc. for Handy Creek Palm Removal Project, FY 18-19; Informal Bid No. 178-41. RECOMMENDED ACTION: 1) Authorize the appropriation of $126,961 from the Sanitation 220 Unreserved Fund Balance to expenditure account number 220.5025.51700.00000, Tree Services — Contractual Services; and 2) Award the contract to Great Scott Tree Service, Inc. of Stanton, California, in the amount of $126,961 and authorize the Mayor and City Clerk to execute on behalf of the City. 3.26 Final Acceptance of Bid No. 178-36; Police Department Exterior Wall Sealing Project (FY18); and authorization to�le the Notice of Completion with the County Recorder. RECOMMENDED ACTION: Accept the Police Department Exterior Wall Sealing Project as complete; and authorize the Mayor and City Clerk to execute the Notice of Completion. 3.27 Award of contract to General Pump Company to provide maintenance and repairs to wells, pumps, and electric motors on an on-call, as-needed basis; Request for Proposals (RFP) No. 178-40. RECOMMENDED ACTION: Award a three-year service contract to General Pump Company with an initial annual amount of $400,000 for FY 2018-19, subject to a 2% maximum annual formula-based inflation adjustment starting with FY 2019-20, with a three year total not-to-exceed $1,224,160; and authorize the Mayor and City Clerk to execute the contract on behalf of the City. PAGE 9 CITY COUNCIL AGENDA July 10, 2018 3. CONSENT CALENDAR (Continued) 3.28 Request to close the Orange Public Library & History Center (OPL & HC) and the two branches (Taft & El Modena) to accommodate various dates during July — December 2018. RECOMMENDED ACTION: Approve closure of Orange Public Library facilities to the public as follows: OPL & HC: Friday, August 31St at 2:30 p.m. and Saturday, September 1St all day for the Orange International Street Fair. All Libraries: Wednesday, November 21St at 6:00 p.m. for Thanksgiving. OPL & HC: Monday, December 24`h at 2:00 p.m. for Christmas Eve. Taft & El Modena: Monday, December 24�h all day for Christmas Eve. All Libraries: Tuesday, December 25`� all day through Tuesday, January ls� all day for the City's annual holiday closure. 3.29 Purchase of print materials for the Orange Public Library from Baker &Taylor,Inc. RECOMMENDED ACTION: 1) Approve purchase order for print materials from Baker &Taylor, Inc., in the amount of$100,000.; and 2) Authorize the City Manager to approve increases to the purchase order should the Library receive donations designated for the purchase of additional print materials. 3.30 Purchase of one heavy duty Class 8 Compressed Natural Gas (CNG) powered Sewer/Catch Basin Cleaner Combo Truck. RECOMMENDED ACTION: 1) Authorize the appropriation of $195,000 from the Sanitation Fund (220) Unreserved Fund Balance to expenditure account number 220.5023.55212.00000,Motor Vehicle Replacement; and 2)Authorize the purchase of one Class 8, Sewer Cleaning Combo Truck from Atlantic Machinery, Inc. in the amount of $512,634. 3.31 Purchase of one Public Safety Vehicle for Orange City Fire Department. RECOMMENDED ACTION: 1) Authorize the purchase of one-piece Fire Apparatus (Pumper) for the Orange City Fire Department from Pierce Manufacturing, located in Appleton,Wisconsin, in the amount of$855,555; 2) Authorize the purchase of Equipment and Supplies needed to outfit Fire Apparatus (Pumper) from various vendors (lowest qualified bidder) in the amount of$35,338; 3) Authorize the purchase of Communication Equipment, including radio(s), Mobile Data Computer, and GPS Unit, to outfit new Fire Apparatus to current OFD standards, in the amount of $45,582; and 4) Authorize the surplus of Unit 1144. 3.32 Purchase of Firefighter turnout safety gear and additional equipment from L.N. Curtis & Sons in the amount of$66,615 for Fiscal Year (FY) 2018-19. RECOMMENDED ACTION: Authorize the purchase of Firefighter turnout safety gear and equipment from L.N. Curtis & Sons for a total of$66,615 in FY 2018-19. PAGE 10 CITY COUNCIL AGENDA July 10, 2018 3. CONSENT CALENDAR (Continued) 3.33 Expressing support of the continued analysis of the 241 Toll Road and 91 Express Lanes. Resolution No. 11105. A Resolution of the City Council of the City of Orange expressing support of the continued analysis of the project to link Northbound 241 Toll Road to the Eastbound 91 Express Lanes and the Westbound 91 Express Lanes to the Southbound 241 Toll Road. RECOMMENDED ACTION: Approve Resolution No. 1 I 105. END OF CONSENT CALENDAR � * � * * * � � 4. REPORTS FROM MAYOR SMITH 5. REPORTS FROM COUNCILMEMBERS 6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS 6.1 Report from City Council Ad Hoc Committees related to Homelessness: • Community Communications • Cities and Non-profit Collaboration • County Engagement 7. ADMINISTRATIVE REPORTS 7.1 Classification,compensation,and terms of employment of executive directors and top management employees of the City of Orange effective July 1,2018,through June 30, 2019. Resolution No. 11104. A Resolution of the City Council of the City of Orange relating to the classification, compensation, and terms of employment of executive directors and top management employees and repealing Resolution No. 11089 and amendments thereto. RECOMMENDED ACTION: Approve Resolution No. 11104. 8. REPORTS FROM CITY MANAGER PAGE 11 CITY COUNCIL AGENDA July 10, 201 s 9. LEGAL AFFAIRS 10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE REDEVELOPMENT AGENCY 11 PUBLIC HEARINGS 11.1 Killefer Square Apartments, 541 N. Lemon Street, Orange. Applicant: Western States Housing, LLC. NOTE: APPLICANT HAS REQUESTED ITEM NO. 11.1 BE CONTINUED TO THE AUGUST 14, 2018, CITY COUNCIL MEETING. Time set for a public hearing to consider adoption of Mitigated Negative Declaration No. 1844-15 and approval of General Plan Amendment No. 2017-001, Tentative Tract Map No. 0046-17, Major Site Plan Review No. 0850-15, Conditional Use Permit No. 3064-17, Variance No. 2248-17, and Design Review No. 4870-15, for a 24 unit multi-family residential development involving adaptive reuse and rehabilitation of the historic Killefer Elementary School and construction of a new three story building at 541 N. Lemon Street. Recommended Council Action: Applicant has requested a continuance to the August 14, 2018 City Council meeting; or, 1) Adopt Resolution No. 11106 certifying Mitigated Negative Declaration No. 1844-15 and associated Mitigation Monitoring and Reporting Program for a new 24 unit multi- family residential development involving adaptive reuse and rehabilitation of the historic Killefer Elementary School and construction of a new three-story building at 541 North Lemon Street; and 2) Adopt Resolution No. 11107 approving General Plan Amendment No. 2017-001, Tentative Tract Map No. 0046-17, Major Site Plan Review No. 0850-15, Conditional Use Permit No. 3064-17, Variance No. 2248-17, and Design Review No. 4870-15 for a new 24 unit multi-family residential development involving adaptive reuse and rehabilitation of the historic Killefer Elementary School and construction of a new three-story building at 541 North Lemon Street. 12. ADJOURNMENT The next Regular City Council Meeting will be held on Tuesday, August 14, 2018, at 6:00 p.m. at Santiago Canyon College, H-106, 8045 E. Chapman Avenue, with Closed Session beginning at 5:00 p.m. if necessary. Declaration of Chief Clerk, Robert Zornado,declaring posting of City Council agenda of a Regular Meeting of July 10, 2018, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, the Main Public Library at 407 E. Chapman, and El Modena Library at 380 S. Hewes Ave.; all of said locations being in the City of Orange and freely accessible to members of the public at least 72 hours before commencement of said Regular Meeting;and available at the Civic Center City Clerk's Office. PAGE 12