Council Agenda 04-10-2018 �F �R9
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Regular Meeting
April 10, 2018
4:30 p.m. Employee Recognition
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chamber
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
MARK A. MURPHY FRED M. WHITAKER
Mayor pro tem Councilmember
MICHAEL ALVAREZ KIMBERLEE NICHOLS
Councilmember Councilmember
Wayne W. Winthers Rick Otto Mary E. Murphy
City Attorney City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990(42 U.S.C. Sec. 12132)and
the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in
appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in
person at 300 E. Chapman Ave., Orange, CA. or by calling(714) 744-5500 no later than 10:00 AM on the
City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your participation.
Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda packet
distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the
City's Website. Infarmation may be obtained by calling the City Clerk's Office at(714)744-5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10-01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43-60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chamber without the express consent of the Council. Members of the�ublic are advised
that all pa�ers cellular telephones and any other communication devices are to be turned off upon
enterin�the City Council Chamber Your cooperation is appreciated.
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give
it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and
address for the record. The Mayor will call on you to speak when that Agenda item is considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel3 and AT&T U-
verse Channel 99 and streamed live and on-demand on the City's website at
www.cityoforange.or�.
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk.
CITY COUNCIL AGENDA
April 10, 2018
4:30 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any Employee
Recognition items only. Comments are limited to three minutes per person.
3. EMPLOYEE SERVICE AWARDS
4. RECESS
The next Regular City Council Meeting will be held on Tuesday, April 10, 2018, at 6:00
p.m. in the Council Chamber with a Closed Session at 5:00 p.m. if necessary.
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CITY COUNCIL AGENDA
April 10, 2018
5:00 P.M. SESSION
1. ROLL CALL
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Legal Counsel—Pending Litigation pursuant to Government Code
Section 54956.9(a) & (d)(1):
Case: Orange County Catholic Worker, et. al. v. County of Orange, et. al.
USDC Case No. 8:18-cv-00155
b. William War-rie v. City of Orange, et. al.
OCSC Case#30-2018-00977740
c. Conference with Legal Counsel—Possible Initiation of Litigation pursuant to
Government Code Section 54956.9(d)(4).
Case: United States of America v. State of California, et. al.
USDC Case# 18-cv-00490
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, April 10, 2018, at 6:00
p.m. in the Council Chamber.
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CITY COUNCIL AGENDA
April 10, 2018
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Pastor Eric Turbedsky, Sovereign Grace Church of Orange
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Michael Alvarez
1.3 ROLL CALL
1.4 PRESENTATIONS/ANNOUNCEMENTS/INTRODUCTIONS
Presentation by the Friends of the Orange Public Library to the Orange Public Library.
Proclamation recognizing April 21, 2018, as National Arbor Day.
Proclamation recognizing Donate Life One Legacy month.
Proclamation recognizing Steven V. Pham for 31 years of service to the City of Orange.
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off-agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off-agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
April 10, 2018
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Con�rmation of warrant registers dated March 8, March 16, March 22, and March
30,2018.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of March 13, 2018.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 First amendment to Tree Maintenance Services Agreement No.6294 with West Coast
Arborists, Inc.
RECOMMENDED ACTION: Approve amendment with West Coast Arborists, Inc. for an
annual increase of $65,000; and authorize the Mayor and the City Clerk to execute on
behalf of the City.
3.5 First Amendment to Professional Services Agreement with Project Partners,Inc. for
temporary staffing services.
RECOMMENDED ACTION: Approve a First Amendment to Professional Services
Agreement with Project Partners, Inc. in the amount of$20,000; and authorize the Mayor
and City Clerk to execute on behalf of the City.
3.6 First Amendment to Attorney Services Agreement with the law firm of Woodruff,
Spradlin & Smart to provide legal services related to litigation defense in the matter
of The Estate of Michael Perez v. City of Orange.
RECOMMENDED ACTION: Approve and authorize the Mayor and City Clerk to execute
the First Amendment to Attorney Services Agreement with Woodruff, Spradlin & Smart.
3.7 Instructional Services Agreement between the Rancho Santiago Community College
District (District) and the City of Orange (City).
RECOMMENDED ACTION: Enter into a five-year Instructional Services Agreement
between the District and the City.
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CITY COUNCIL AGENDA
April 10, 2018
3. CONSENT CALENDAR (Continued)
3.8 Agreement with Orange County Sheriff's Department Emergency Management
Bureau for Fiscal Year 2017 Emergency Management Performance Grant (EMPG);
and appropriation of funds.
RECOMMENDED ACTION: 1) Approve the agreement between the City of Orange and
the Orange County Sheriff's Department Emergency Management Bureau in an amount
not-to-exceed$20,359; and autharize the City Manager to execute the agreement on behalf
of the City; 2) Accept into the City's revenue budget a $20,359 grant from the Orange
County Sheriff's Department Emergency Management Bureau, into revenue account
number 100.3021.45495.30099 Other Grant Revenue — EMPG Grant 2017; and
3) Authorize the appropriation of $20,359 into expenditure account number
100.3021.50221.30099 Overtime—Safety-EMPG Grant 2017.
3.9 Appropriation of Funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours.
RECOMMENDED ACTION: Accept into the City's revenue budget a $20,617.75
payment from Rancho Santiago Community College District, into revenue account
100.3023.48210.20234—(Expense Reimbursement Santa Ana College Fire Training); and
authorize the appropriation of$20,617.75 into expenditure account 100.3023.51840.20234
— (Local-training Santa Ana College).
3.10 Request to accept and appropriate into the City's revenue budget a$25,350 donation
from the Friends of the Orange Public Library (Friends).
RECOMMENDED ACTION: 1)Accept into the City's revenue budget a$25,350 donation
from the Friends into revenue account number 100.2001.48390.19990 (Friends
Donations); and 2) Authorize the appropriation of$25,350 into the following expenditure
account numbers:
100.2001.53301.19990—Library Books (Friends of the Library) $11,350
100.2016.51670.19990—FOPL (Other Professional & Consulting) $6,000
1002016.53340.19990—Craft Supplies (Friends of the Library) $3,500
100.2017.53340.19990—Craft Supplies (Friends of the Library) 4 500
$25,350
3.11 Appropriation of$48,782.10 in revenue for sports field maintenance and renovation.
RECOMMENDED ACTION: Authorize the appropriation of $35,472.10 from revenue
account 100.7001.42480.00000(User Group Maintenance Fees)and$13,310 from revenue
account 100.7022.42480.00000(User Group Maintenance Fees)to 100.7022.51700.00000
(Contractual Services).
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CITY COUNCIL AGENDA
April 10, 2018
3. CONSENT CALENDAR (Continued)
3.12 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Southern California Edison
b. Dusty Schorr
c. Eileen Falco
d. Catherine Keene Perkoski and Tom Perkoski
RECOMMENDED ACTION: Deny Claim(s) far damages and refer to City Attorney and
Claims Adjuster.
3.13 Award of Contract for the Chapman Avenue and Lemon Street Traffic Signal
Improvements Project; Bid No. 178-19.
RECOMMENDED ACTION: Award the contract in the amount of $275,224 to
International Line Builders, Inc.; and authorize the Mayor and City Clerk to execute on
behalf of the City.
3.14 Consultant Services Agreement with Lisa Wise Consulting,Inc.,to prepare an update
to the City's sign code.
RECOMMENDED ACTION: Approve the Consultant Services Agreement with Lisa
Wise Consulting, Inc. to update the City's sign code for an amount not-to-exceed$80,000.
3.15 Request for a 24-month time extension to complete the construction phase for the
Tustin Street and Chapman Avenue Critical Intersection Widening from Orange
County Transportation Authority (OCTA).
RECOMMENDED ACTION: Approve the Public Works Department's request for a 24-
month time extension to complete the construction phase for the Tustin Street and
Chapman Avenue Critical Intersection Widening and authorize staff to submit the
extension to OCTA for approval.
3.16 Number not used.
3.17 Purchase and installation of camera surveillance systems for We118,We1120, and the
Water Division Headquarters.
RECOMMENDED ACTION: Award contract in the amount of $57,810 to Leverage
Information Systems, Inc.; and authorize the Mayor and City Clerk to execute on behalf of
the City.
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CITY COUNCIL AGENDA
April 10, 2018
3. CONSENT CALENDAR (Continued)
3.18 Purchase twenty (20) Scott X380 Thermal Imaging Cameras and accessories from
Allstar Fire Equipment, Inc. for $138,970.58.
RECOMMENDED ACTION: Authorize the purchase of 20 Scott X380 Thermal Imaging
Cameras and accessories from Allstar Fire Equipment, Inc. for a total of$138,970.58.
3.19 Dissolution of the Countywide Public Financing Authority. Resolution No. 11070.
A Resolution of the City Council of the City of Orange approving the dissolution of the
Countywide Public Financing Authority.
RECOMMENDED ACTION: Approve Resolution No. 11070.
3.20 Approval of a Debt Issuance and Management Policy. Resolution No. 11072.
A Resolution of the City Council of the City of Orange adopting a debt issuance and
management policy.
RECOMMENDED ACTION: Approve Resolution No. 11072.
3.21 Approval of the proposed List of Streets for the Road Maintenance and
Rehabilitation Account (RMRA) Funding Program, FY 2018-19. Resolution No.
11073.
A Resolution of the City Council of the City of Orange approving the proposed List of
Streets (Attachment "A") for the Road Maintenance and Rehabilitation Account (RMRA)
Funding Program, FY 2018-19 and adjust the City's budget to properly track the
expenditure of these funds.
RECOMMENDED ACTION: Approve Resolution No. 11073.
END OF CONSENT CALENDAR
* � * * � * � *
4. REPORTS FROM MAYOR SMITH
4.1 Discussion of the updated Santiago Creek Vision Plan.
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CITY COUNCIL AGENDA
April 10, 2018
5. REPORTS FROM COUNCILMEMBERS
5.1 Mayor pro tem Murphy and Councilmember Whitaker request adoption of
Resolution No. 11074,supporting the United States and County of Orange opposition
to the California Values Act (SB 54).
A Resolution of the City Council of the City of Orange to stay compliance with SB54
pending a decision in the matter of United States of America v. State of California.
RECOMMENDED ACTION: Approve Resolution No. 11074.
6. REPORTS FROM BOARDS, COMMITTEES,AND COMMISSIONS
6.1 Report from City Council Ad Hoc Committees related to Homelessness:
• Community Communications
• Cities and Non-profit Collaboration
• County Engagement
7. ADMINISTRATIVE REPORTS
7.1 Mobile Source Air Pollution Reduction Review Committee (MSRC) Grant Funding.
RECOMMENDED ACTION: Authorize the Public Works Department to apply for an
additional $40,000 MSRC Local Government Partnership Program Grant for the City of
Orange.
7.2 Award of Contract for Council Chamber A/V Presentation System Upgrade to
Western A/V,Inc.,RFP 178-24. (Continued from March 13,2018.)
RECOMMENDED ACTION: 1) Authorize the appropriation of $285,000 from the 1%
PEG Program Fund (Fund 130) unreserved fund balance to account number
130.1601.56032.20128, Council Chamber Remodel; and 2) Award the contract in the
amount of$324,536.46 to Western A/V, Inc. and authorize the Mayor and City Clerk to
execute on behalf of the City.
7.3 Award of Contract for Council Chamber Remodel Project Construction to Marjani
Builders,Inc.,Bid No 178-22. (Continued from March 13, 2018.)
RECOMMENDED ACTION: 1) Authorize the appropriation of $175,000 from the 1°Io
PEG Program Fund (Fund 130) unreserved fund balance to account number
130.1601.56032.20128 (Council Chamber Remodel); and 2) Award the contract in the
amount of$405,882 to Marjani Builders, Inc., and authorize the Mayor and City Clerk to
execute on behalf of the City.
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CITY COUNCIL AGENDA
April 10, 2018
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
9.1 Ordinance amending the City's Building Security Standards. Ordinance No. 06-18
(Second Reading).
An Ordinance of the City Council of the City of Orange amending Chapter 15.52 of the
Orange Municipal Code to update the City's Building Security Standards to reflect current
Police Department practices, and modern-day crime prevention strategies related to the
physical design of development sites.
RECOMMENDED ACTION: Adopt Ordinance No. 06-18.
9.2 An ordinance amending Chapter 12.02 of the Orange Municipal Code adopting the
2018 Edition of the "Standard Specifications for Public Works Construction."
An Ordinance of the City Council of the City of Orange amending Chapter 12.02 of the
Orange Municipal Code adopting the 2018 Edition of the "Standard Specifications for
Public Works Construction" (popularly known as the "Greenbook").
RECOMMENDED ACTION: Approve Ordinance No. 07-18 for First Reading; and set
May 8, 2018, as the date for a Public Hearing for the Second Reading and adoption of
Ordinance No. 07-18.
10. ITEMS RELATING TO THE SUCCE5SOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
10.1 Authorization of issuance of tax allocation refunding bonds (the "2018 Refunding
Bonds") and taking related actions. Resolution No. SAORA-029.
A Resolution of the Governing Board of the Successor Agency to the Orange
Redevelopment Agency authorizing the Successor Agency's issuance of tax allocation
refunding bonds (the "2018 Refunding Bonds") and taking related actions.
RECOMMENDED ACTION: Approve Resolution No. SARORA-029; and approve
agreements and authorize the Mayor and City Clerk to execute on behalf of the Successor
Agency.
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CITY COUNCIL AGENDA
April 10, 2018
11. PUBLIC HEARINGS
11.1 FY 2018-19 Community Development Block Grant (CDBG) Program and HOME
Investment Partnerships (HOME) Program.
Time set for public hearing to consider the allocation of CDBG funds and HOME funds.
The U.S. Department of Housing and Urban Development (HUD) has not yet notified the
City of its FY 2018-19 CDBG and HOME allocations. Funding recommendations are
based on estimated allocations.
CDBG Program
The City's proposed CDBG Program budget is $1,294,944. This total includes the
estimated FY 2018-19 grant amount of $1,144,944 and unexpended prior year CDBG
funds in the amount of $150,000 that would be re-budgeted for FY 2018-19. Staff has
conducted the FY 2018-19 CDBG funding process in conjunction with the CDBG Program
Committee.
Recommended Council Action:
1) Approve the funding recommendations of the CDBG Program Committee for the
City's FY 2018-19 CDBG Program.
2) Authorize staff to adjust the funding allocations if necessary after HUD notifies the
City of its actual entitlement amount.
3) Authorize staff to request and receive its FY 2018-19 CDBG entitlement from HUD
and re-budget unexpended prior year CDBG funds for a total CDBG budget of
$1,294,944.
4) Authorize the City Manager or his designee to execute FY 2018-19 CDBG Program
Memoranda of Understanding with City Departments, Subrecipient Agreements with
nonprofit agencies, and all related CDBG Program documents.
HOME Program
The City's estimated FY 2018-19 HOME grant is $330,839. The allocation of funds for
proposed projects will be subject to City Council approval.
Recommended Council Action:
1) Authorize staff to adjust the HOME budget if necessary after HUD notifies the City of
its actual entitlement amount.
2) Authorize staff to request and receive its FY 2018-19 HOME entitlement from HUD.
3) Authorize the City Manager or his designee to execute the FY 2018-19 HOME Program
Grant Agreement and all related documents on behalf of the City.
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CITY COUNCIL AGENDA
April 10, 2018
12. ADJOURNMENT
The City Council will adjourn to an Adjourned Regular Meeting on Tuesday, April 24,
2018, at 5:00 p.m. in the Weimer Room for a Budget Study Session. The next Regular
City Council Meeting will be held on Tuesday, May 8, 2018, at 6:00 p.m. in the Orange
County Transportation Authority Board Room,with Closed Session beginning at 5:00 p.m.
if necessary.
Dedaration of Chief Clerk, Robert Zornado, dedaring posting of City Council agenda of a Regular
Meeting of April 10, 2018, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of said Regular
Meeting; and available at the Civic Center City Clerk's Office.
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