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Council Agenda 01-09-2018CITY COUNCIL AGENDA Regular Meeting January 9, 2018 4:30 p.m. Employee Recognition 5:00 p.m. Closed Session 6:00 p.m. Regular Session Council Chamber 300 E. Chapman Avenue, Orange, CA 92866 TERESA E. SMITH Mayor MARK A. MURPHY FRED M. WHITAKER Mayor pro tem MICHAEL ALVAREZ Councilmember Wayne W. Winthers City Attorney Councilmember KIMBERLEE NICHOLS Councilmember Rick Otto Mary E. Murphy City Manager City Clerk In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and the federal rules and regulations adopted in implementation thereof, the Agenda will be made available in appropriate alternative formats to persons with a disability. Please contact the City Clerk's Office either in person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than 10:00 AM on the City business day preceding the scheduled meeting. GENERAL PROTOCOL The City of Orange City Council welcomes you to this meeting and encourages your participation. Regular City Council meetings are held on the second Tuesday of each month at 6:00 p.m. Agenda Information This agenda contains a brief general description of each item to be considered. The Agenda and supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well as on the City's Website www.cityoforange.org. Any documents received after the agenda packet distribution, are available at the Council meeting, City Clerk Office counter, and are posted on the City's Website. Information may be obtained by calling the City Clerk's Office at (714) 744 -5500. Public Testimony Pursuant to Government Code Section 54954.3, the public may comment on any agenda item before or during consideration by the City Council, and on any other matters under the Council's jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient time to address the Council and are also provided an opportunity to address questions from the public. The public is then allowed up to three (3) minutes to speak on that specific agenda item. General public comments are agendized under Public Comments section at the beginning of the 6:00 p.m. Session. In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or profane remarks or who becomes boisterous while addressing the Council shall, by the presiding officer, be barred from further audience before the Council, unless permission to continue is granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person except City officials and their representatives shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Members of the public are advised that all pagers, cellular telephones and any other communication devices are to be turned off upon entering the City Council Chamber. Your cooperation is appreciated TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the entrance to the Council Chamber. Enter the item's Agenda number on your speaker card and give it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name and address for the record. The Mayor will call on you to speak when that Agenda item is considered. Televised Meeting Schedule Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT &T U- verse Channel 99 and streamed live and on- demand on the City's website at www.cityoforange.org Persons filming or taping Council meetings are asked to identify themselves by filling out the reverse side of the speaker's card or presenting a business card to the City Clerk PAGE 2 CITY COUNCIL AGENDA January 9, 2018 4:30 P.M. SESSION 1. ROLL CALL 2. ORAL COMMUNICATIONS At this time, members of the public may address the Council on any Employee Recognition items only. Comments are limited to three minutes per person. 3. EMPLOYEE SERVICE AWARDS 4. RECESS The next Regular City Council Meeting will be held on Tuesday, January 9, 2018, at 6:00 p.m. in the Council Chamber with a Closed Session at 5:00 p.m. if necessary. CITY COUNCIL AGENDA January 9, 2018 5:00 P.M. SESSION 1. ROLL CALL 2. ORAL COMMUNICATIONS At this time, members of the public may address the Council on any closed session items only. Comments are limited to three minutes per person. 3. RECESS TO CLOSED SESSION Conference with Legal Counsel — Existing Litigation pursuant to Government Code Section 54956.9(a), one case: Orange Taxpayers Association v. City of Orange OCSC Case No. 30- 2017- 00963686 4. ADJOURNMENT The next Regular City Council Meeting will be held on Tuesday, January 9, 2018, at 6:00 p.m. in the Council Chamber. PAGE 4 CITY COUNCIL AGENDA January 9, 2018 6:00 P.M. SESSION 1. OPENING 1.1 INVOCATION Pastor Bill Johnson, First United Methodist Church 1.2 PLEDGE OF ALLEGIANCE TO THE FLAG Councilmember Michael Alvarez 1.3 ROLL CALL 1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS Proclamation Recognizing Joe DeFrancesco Memorial Adjournment for Carmine Master, former Orange Planning Commissioner 2. PUBLIC COMMENTS At this time, members of the public may address the Council on any off - agenda items within the subject matter jurisdiction of the Council, provided that NO action may be taken on off - agenda items unless authorized by law. Comments are limited to three minutes per person. PAGE 5 CITY COUNCIL AGENDA January 9, 2018 3. CONSENT CALENDAR All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any member of the City Council, staff or the public may request an item be removed from the Consent Calendar for discussion or separate action. Unless otherwise specified in the request to remove an item from the Consent Calendar, all items removed shall be considered immediately following action on the remaining items on the Consent Calendar. 3A. CITY CONSENT CALENDAR 3.1 Confirmation of warrant registers dated December 8, 14, and 21, 2017. RECOMMENDED ACTION: Approve. 3.2 City Council Minutes, Regular Meeting of December 12, 2017. RECOMMENDED ACTION: Approve. 3.3 Waive reading in full of all ordinances on the Agenda. RECOMMENDED ACTION: Approve. 3.4 Cooperative Agreement with Orange Dog Park Association for use of the Dog Park located at Yorba Park. RECOMMENDED ACTION: Approve Agreement with the Orange Dog Park Association and authorize the Mayor and the City Clerk to execute on behalf of the City. 3.5 Second Amendment to Professional Services agreement with Lyons Security Service, Inc. for additional park security services. RECOMMENDED ACTION: 1) Appropriate $30,000 from unreserved General Fund balance to account 100.7022.51700.00000; and 2) Approve Second Amendment to Professional Services Agreement with Lyons Security Service, Inc., and authorize the Mayor and the City Clerk to execute on behalf of the City. 3.6 Agreement for Claims Administration Services between the California Insured Pool Authority on behalf of the City of Orange and AdminSure, Inc. for workers' compensation claims administration services. RECOMMENDED ACTION: Approve and authorize the California Insurance Pool Authority to execute the Agreement and First Amendment to Agreement for Claims Administration Services between California Insurance Pool Authority on behalf of the City and AdminSure, Inc. in an amount not -to- exceed $593,460 for a three -year term. PAGE 6 CITY COUNCIL AGENDA January 9, 2018 3A. CITY CONSENT CALENDAR (Continued) 3.7 CLAIMS The following claim(s) have been received and investigated by the City Attorney's Office and /or the Risk Manager. After a thorough investigation with the involved departments, it is the recommendation of the City Attorney's Office that the claim(s) be denied. a. Florence Murry RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and Claims Adjuster. 3.8 Award of Contract for Bid No. 178 -17; Orangewood Avenue and Katella Avenue Water Quality Storm Drain Improvements, FY18. RECOMMENDED ACTION: Accept the lowest bid and award the contract to GCI Construction, Inc. of San Clemente, California, in the amount of $354,001; and authorize the Mayor and the City Clerk to execute on behalf of the City. 3.9 Award of Contract for Bid No. 178 -16; Fiscal Year 2016 -17 (FY17) Community Development Block Grant (CDBG) Fern Neighborhood Street and Sewer Improvements Project. RECOMMENDED ACTION: 1) Award the contract in the amount of $450,708 to The R.J. Noble Company and authorize the Mayor and City Clerk to execute on behalf of the City; and 2) Transfer $80,000 from 310.9645.57130.11070 CDBG Contingency to 310.9645.56330.30079 Fern Neighborhood Street and Sewer Improvements. 3.10 Purchase of one Public Safety Vehicle for Orange City Fire Department. RECOMMENDED ACTION: 1) Authorize the purchase of one piece of Fire Apparatus (Pumper) for the Orange City Fire Department from Pierce Manufacturing, located in Appleton, Wisconsin in the amount of $835,376; 2) Authorize the purchase of Equipment and Supplies needed to outfit Fire Apparatus (Pumper) from various venders (lowest qualified bidder) in the amount of $35,338; 3) Authorize the purchase of Communication Equipment, including radio(s), Mobile Data Computer and GPS Unit to outfit new Fire Apparatus to current OFD standards in the amount of $ 45,582; and 4) Authorize donation of one surplus fire engine to Santa Ana College; Unit 30 -1134, a 1997 Seagrave, is being removed from the fleet and is recommended for the donation. PAGE 7 CITY COUNCIL AGENDA January 9, 2018 3A. CITY CONSENT CALENDAR (Continued) 3.11 Final Tract Map No. 18081— Glassell Townhomes. RECOMMENDED ACTION: Approve Final Map for Tract 18081. 3.12 Final Acceptance of Bid No. 167 -31; Yorba Park Building Demolition and Restroom /Storage Building performed by KASA Construction, Inc.; and authorization to file the Notice of Completion with the County Recorder. ( staff report required.) RECOMMENDED ACTION: Accept public work improvements, authorize release of Ohio Casualty Insurance Company performance bond, Bond No. 024061760 in the amount of $322,740.00 to the contractor on said job, and authorize the Mayor and City Clerk to execute the Notice of Completion. 3.13 Number not used. 3.14 Number not used. 3.15 Certifies that the City of Orange has the resources to fund its projects in the Federal Fiscal Years (FFY) 2018/19 — 2023/24 Federal Transportation Improvement Program and affirms its commitment to implement all projects in the program. Resolution No. 11048. A Resolution of the City Council of the City of Orange which certifies that the City of Orange has the resources to fund its projects in the Federal Fiscal Years (FFY) 2018/19 — 2023/24 Federal Transportation Improvement Program and affirms its commitment to implement all projects in the program. RECOMMENDED ACTION: Approve Resolution No. 11048. 3.16 Approve the Application for Grant Funds from the Land and Water Conservation Fund for the Construction of the Hart Park Pickleball and Fitness Circuit. Resolution No. 11054. A Resolution of the City Council of the City of Orange Approving the Application for Grant Funds from the Land and Water Conservation Fund for the Construction of the Hart Park Pickleball and Fitness Circuit. RECOMMENDED ACTION: Approve Resolution No. 11054. PAGE 8 CITY COUNCIL AGENDA January 9, 2018 3B. SUCCESSOR AGENCY TO THE ORANGE REDEVELOPMENT AGENCY 3.17 Authorization to approve Recognized Obligation Payment Schedule ("ROPS ") for the period of July 1, 2018, through June 30, 2019. Resolution No. SAORA -028. A Resolution of the Governing Board of the Successor Agency to the Orange Redevelopment Agency approving a Recognized Obligation Payment Schedule for the fiscal period from July 1, 2018, through June 30, 2019, pursuant to Health and Safety Code Section 34177 and taking certain related actions. RECOMMENDED ACTION: 1) Approve Resolution No. SAORA -028; and 2) Direct staff to transmit ROPS 18 -19 to the Oversight Board of the Successor Agency to the Orange Redevelopment Agency. END OF CONSENT CALENDAR 4. REPORTS FROM MAYOR SMITH 5. REPORTS FROM COUNCILMEMBERS 6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS 6.1 Accept the resignation of Nancy Collins from the Library Board of Trustees and direct the City Clerk to post a Notice of Vacancy pursuant to the Maddy Act. 6.2 Report from City Council Ad Hoc Committees related to Homelessness: • Community Communications • Cities and Non - profit Collaboration • County Engagement 7. ADMINISTRATIVE REPORTS 7.1 Audited Financial Statements and Related Financial Reports for the fiscal year ended June 30, 2017. RECCOMMENDED ACTION: Receive and file. PAGE 9 CITY COUNCIL AGENDA January 9, 2018 8. REPORTS FROM CITY MANAGER 9. LEGAL AFFAIRS 9.1 An Ordinance amending Chapter 17.34 of the Orange Municipal Code to modify the City's Off - Street Parking and Loading Requirements for Multi- Family Residential Uses (Second Reading). An Ordinance of the City Council of the City of Orange amending Chapter 17.34 of the Orange Municipal Code to modify the City's Off - Street Parking and Loading Requirements for Multi- Family Residential Development. RECOMMENDED ACTION: Adopt Ordinance No. 06 -17. 10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE REDEVELOPMENT AGENCY 11. PLANNING AND ENVIRONMENT 11.1 Appeal of a denial of a tree removal permit at 400 E. Chapman Ave. RECOMMENDED ACTION: Request that the City Council consider the appeal. 12. PUBLIC HEARINGS 13. ADJOURNMENT The City Council will adjourn in memory of Carmine Master, a former Orange Planning Commissioner. The next Regular City Council Meeting will be held on Tuesday, February 13, 2018, at 6:00 p.m. in the Council Chamber, with Closed Session beginning at 5:00 p.m., if necessary. Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular Meeting of January 9, 2018, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and freely accessible to members of the public at least 72 hours before commencement of said Regular Meeting; and available at the Civic Center City Clerk's Office. PAGE 10