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02-13-2019 CDBG MinutesCITY OF ORANGE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMMITTEE MINUTES WEDNESDAY, February 13, 2019 6:30 P.M. Weimer Room, Orange City Hall MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT Mary Ellen Manning Megan Penn Chad Ortlieb Eva Perez Fernando Rico Eduardo Lopez Janice Mickelson-Weilmuenster David Gillanders (Alternate) Kevin Yamakawa Emily Bustamante Ashley Taylor Dana Robertson Michelle Trujillo Leslie Hardy Evan Smith Hilda Montoya Rafael Ward I.CALL TO ORDER The meeting was called to order at 6:35 P.M. II. APPROVAL OF MINUTES – January 30, 2019 Meeting Committee Member Perez moved, seconded by Committee Member Mickelson- Weilmuenster, to approve the January 30, 2019, Minutes as presented. Motion carried, 3-0 (absent Committee Members Gillanders, Penn, and Rico). III. FY 2019-20 CDBG FUNDING PRESENTATIONS BY CITY DEPARTMENTS Public Works Department Eduardo Lopez, Senior Civil Engineer introduced Kevin Yamakawa, Associate Civil Engineer. Mr. Yamakawa presented the ADA ramp replacement program and stated that they accomplish about 50 per year and perform more than is specified in the funding application. Committee Member Mickelson-Weilmuenster inquired if the work was only funded by CDBG and Mr. Lopez stated it was not and added that the ADA ramp replacement program can be accomplished anywhere in the City since it typically serves a low income population. Mr. Yamakawa outlined the street rehabilitation projects and explained that the Public Works Capital Improvement Program (CIP) identifies areas every other year and provides ratings. Any rating below 60 is poor. Reference was made to the Clinton Street project and the process engaged to repair a damaged street. Committee Member Perez asked if Clinton Street is on the east side of the overpass by Sacramento Street and Mr. Yamakawa responded in the affirmative and also noted that the choice is based on urgency. Mr. Yamakawa noted the other locations: Olive Street has a Pavement Condition Index (PCI) of 18, and; Sacramento Street will have adjoining cul-de-sacs completed. Committee Member Perez sought clarification as to if the location of Sacramento Street project location is near Mt. Vernon Avenue and Mr. Yamakawa responded in the affirmative. Mr. Yamakawa stated that the final project is on Shaffer Street, has a PCI in the 30s with lots of cracking, and explained how the damage happens. Mr. Lopez further explained the compounding effect of water in damaging streets. Chair Manning inquired if there were plans for work on Cambridge Street and Mr. Lopez stated it is on the radar but Public Works is seeking a storm drain grant and doesn’t want to complete a CIP project on the street before the other is completed. Mr. Yamakawa echoed the response. Committee Member Perez inquired where the ramps will be and Messrs. Lopez and Yamakawa stated they are not identified yet but there will be 50 or so of them. Committee Member Perez inquired if Public Works manages street signs because one was knocked down at Mayfair and Highland. Mr. Lopez stated that maintenance staff should be able to take care of the matter and added that if nobody reports a condition, it still could be addressed via routine City follow up. Community Services Emily Bustamante introduced Ashley Taylor, Dana Robertson, Michelle Trujillo, and Leslie Hardy from the Community Services Department and thanked the Committee for hearing their presentation. Ms. Bustamante discussed the after school community programs at three locations in the City and explained how programs provide for after school care. Chair Manning inquired if the program is year round, particularly in the summer and Ms. Bustamante stated that there are many summer programs available but this particular free afterschool program is not year-round. Committee Member Mickelson-Weilmuenster inquired if the parks are close enough to the schools and Ms. Bustamante stated that they have a walk-to-program and it is a drop in program. Chair Manning inquired if it is a daily program and Ms. Bustamante stated that a parent does not have to sign the children in. Committee Member Perez noted that she utilized a recreation program at Palmyra. Chair Manning inquired about the number of children served and Ms. Bustamante stated that there are about 30-40 children served each day. Chair Manning inquired about the ratio of supervising adults to children and Ms. Bustamante stated that it is about a 1:20 ratio. Committee Member Mickelson-Weilmuenster inquired if the children are separated by age and Ms. Bustamante stated that there can be older children, but they are fewer. Ms. Taylor gave an example of an older sister mentoring the children. Committee Member Perez inquired if there are volunteer tutors and Ms. Bustamante responded in the affirmative. Chair Manning inquired if the program partners with Chapman University for staffing and Ms. Bustamante responded that, in instances, the program can work that way. Chair Manning noted the program partnership with the community. Chair Manning inquired if the CDBG money is needed to pay for salaries, if employees are at school sites, and if employees are required to pass background checks and Ms. Bustamante responded in the affirmative. Ms. Taylor commented that employees are also CPR and first aid trained. Mr. Robertson thanked the committee and gave an overview of flooring and ducting needs of the Senior Center. Mr. Robertson described the insufficient air circulation and noted that the project would make the Senior Center more comfortable. Chair Manning asked if asbestos was present and Mr. Robertson responded that it is not for this project. Mr. Robertson continued with an overview of the flooring component of the project noting that flooring is worn and is creating mobility issues. Chair Manning noted that flooring is limited on the first floor and inquired if it includes the offices. Mr. Robertson responded that it does not include offices. Chair Manning sought confirmation that the Senior Center serves about 225 people a day and Mr. Robertson responded in the affirmative. Chair Manning inquired if there was any discussion by the City to move the Senior Center to Grijalva Park and Mr. Robertson stated that it is just talk at this time and that other potential facilities are also being discussed as options. Chair Manning noted that the park is not well used during the day and greater use could be realized. Mr. Ortlieb provided an overview of potential plans for Grijalva Park with up to four uses, including a Senior Center, aquatic center, skate park, and performer amphitheater, as discussed at the prior night’s City Council meeting. Police Department Evan Smith introduced himself and stated he has been with the Police Department for five years and is on the bike team. Sargent Rafael Ward introduced himself and stated that his is on the Police Department bike team. Hilda Montoya introduced herself and stated that she is in support series and processes paperwork and goals for the CDBG funded bike team. Mr. Smith commented that other officers are also assigned to the bike team and noted the program focus on quality of life issues, focus on City parks, and focus in high crime areas. Sgt. Ward commented that the bike team also is a presence at community events as the public face of the organization and has exceeded CDBG goals. Ms. Montoya commented that the numbers projected as CDBG goals have been exceeded by much. Mr. Smith went over all the goals exceeded and their associated numbers. Sgt. Ward commented that the bike team interacts with the community and kids and strives to be a trustable community presence. Committee Member Perez inquired about what PCS is and Chair Manning replied that it is for salaries. Committee Member Perez inquired about where the team is most busy and Sgt. Ward responded that they are busy at Hoover Wilson, where lots of drinking occurs, west of the City by the Outlets, and in the Santiago Creek area. Chair Manning inquired if there is a station at the Outlets and Sgt. Ward responded that staff is not formally assigned there. Ms. Montoya thanked the Committee for the continued funding opportunity and stated that it is well needed for staffing. The Committee thanked Police Department Staff. Chair Manning inquired how many are staffed on the bike team and Sgt. Ward responded that there are four sworn offices and one non-sworn. VI. PUBLIC COMMENTS There was no public in attendance. VII. ADJOURNMENT Committee Member Mickelson-Weilmuenster moved, seconded by Committee Member Perez, to adjourn until the March 20, 2019, meeting. Motion carried, 3-0 (absent Committee Members Gillanders, Penn, and Rico).