02-21-2018 CDBG MinutesCDBG Minutes
February 20, 2018
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CITY OF ORANGE
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMMITTEE
MINUTES
WEDNESDAY, FEBRUARY 20, 2018
6:30 P.M.
Weimer Room, Orange City Hall
MEMBERS PRESENT MEMBERS ABSENT STAFF PRESENT
Mary-Ellen Manning Alternate David Gillanders Mary Ellen Laster
Megan Penn
Eva Perez
Fernando Rico
Janice Mickelson-Weilmuenster
I.CALL TO ORDER
The meeting was called to order at 6:47 P.M.
II.APPROVAL OF MINUTES – JANUARY 31, 2018
Committee Member Rico moved, seconded by Committee Member
Penn, to approve the January 31, 2018, Minutes with a change to
the 6th paragraph on page 3, changing the word “Taft” to “Meats.”
Motion carried, 5-0 (absent Alternate Member Gillanders)
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February 20, 2018
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III.FY 2018-19 CDBG FUNDING PRESENTTIONS BY
CITY DEPARTMENTS
AGENCY:COMMUNITY SERVICES
DEPARTMENT
PROJECT:After School Community Programs
Request funds for staff salaries and
supplies
Amount Requested:$43,170
Total Project Cost:$294,059
Danielle. Valadez, Recreation Services Supervisor, stated that the
After-School Community Programs consist of homework
assistance, tutoring and recreational activities; that the After-
School Community Programs take place at Killefer, El Camino Real,
and Grijalva Parks; and explained that these programs are currently
transitioning from partnering with Friendly Center to the Boys and
Girls Club of Orange. She explained that the City is currently in
partnership with the Girls and Boys Club of Tustin for Handy Park
program and that the Boy and Girls Club will be extending those
services to Killefer, El Camino Real, and Grijalva Parks.
Ms. Valadez explained for Committee Member Manning that the
City currently contracts with the Boys and Girls Club of Tustin for
the Handy Park program; mentioned that the City owns the
building where the program is carried out; and noted that the City
allows the Boys and Girls Club to use the building but does not
provide any funding for the Handy Park program. She explained
that there are now enough Orange residents participating in the
Boys and Girls Club of Tustin that this group will now be able to
split and become the Boys and Girls Club of Orange. She stated
this program at Handy Park has been successful and added that it
is for a specific age group, from grades four through six.
Committee Member Rico asked if any of these parks are
undergoing construction.
Ms. Valadez responded that Shaffer Park is the only park currently
undergoing construction.
Ms. Laster asked if the Boys and Girls Club of Tustin will now be
called the Boys and Girls Club of Orange.
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February 20, 2018
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Ms. Valadez stated that it takes approximately 80 participants to
create a separate Boys and Girls Club, noting that there are now
enough Orange residents to create a new club; and that the Orange
branch will now be managing the Handy Park location. She stated
that the Tustin branch is large enough to exist without the Orange
residents and that the clubs will operate separately.
Ms. Laster asked if the Boys and Girls Club of Tustin will still have
a contract for Handy Park.
Ms. Valadez stated the City will prepare a contract with the Boys
and Girls Club of Orange for the After-School Community Programs
to include Handy Park.
Ms. Laster asked if the application will need to be changed.
Ms. Valadez stated they will not need to change the application,
stating they have never provided funding for the Handy Park
activities. She added that their format will not be changing either.
She stated the contract will be for the use of the building at Handy
Park only, with no funding being provided.
Ms. Valadez clarified that the City owns the building at Handy Park
and the Presbyterian Church owns the building (on Grand Street)
where the Boys and Girls Club of Orange is operating another after-
school program.
Committee Member Penn asked if there will be an overlap with
students enrolled in the Community After-School Programs and the
programs operated by the Boys and Girls Club of Orange.
Ms. Valadez stated these are two different groups of kids.
Committee Member Rico asked who will fund the Boys and Girls
Club of Orange.
Ms. Valadez stated that the national Boys and Girls Club of America
helps to fund the local chapters. She added that they like the Boys
and Girls Club programming format and that they will try to mirror
some of their programs, noting these clubs have a good reputation
and do well in communities.
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February 20, 2018
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AGENCY:ORANGE POLICE DEPARTMENT
PROJECT:Bike Patrol Program
Request funds for bike team salaries
and benefits
Amount Requested:$100,000
Total Project Cost:$726,470
Corporal Daniel Contreras advised that the Bike Team has met this
year’s goals, focusing its efforts in areas with high drug activity.
He added they are making a lot of contacts and arresting a lot of
people for various charges, from warrants to drug-related offenses;
and stated that the Bike Team deals mostly with narcotics
activities. He added that their goals have not changed. He stated
that the Bike Team has a heavy presence at the parks and libraries,
making sure they are safe for families. He stated he has been with
the department for 10 years and with the Bike Team for two years.
Code Enforcement Officer Michelle Echeverria stated their goals
have basically stayed the same as last year’s; that they easily have
met and in some instances exceeded their goals; and she explained
that it is hard to know what the hot spots are going to be in
advance. She stated that the Bike Team has a sergeant, corporal,
regular officer, code enforcement officer, and she noted they will
soon get another officer on the team.
Committee Member Perez asked if they have been riding in the El
Modena area.
Code Enforcement Officer Echeverria stated yes, and that they also
ride in neighborhoods, parks, schools, libraries and along the
riverbed.
Committee Member Penn noted her appreciation of the Bike Team’s
presence at the Farmer’s Markets.
Corporal Contreras stated that they routinely like to speak with the
business owners/operators to see if they can help with any
problems they may be experiencing; and stated they are very
proactive in speaking with members of the community. He
commented on their proactive activities in the parks, noting the
homeless tend to hide in the corners of the parks; and stated that
the Bike Team deals so much with the homeless population that
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February 20, 2018
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they are on a first name basis with many in this community. He
added that they not only do enforcement, but they also provide
referrals to the homeless population for shelters, and mental
health, drug, and alcohol services.
Code Enforcement Officer Echeverria stated they are getting many
calls from residents who are seeing a greater homeless presence in
the neighborhoods. She noted for Committee Member Perez that
they have a wonderful case worker from the County who works
with the Bike Team four days a week, someone who has a wealth of
resource information to provide to the community and homeless
population.
Committee Member Rico asked if the Bike Team gets a lot of the
homeless population taking advantage of these services.
Corporal Contreras stated a lot of people do not take advantage of
the shelters or other resources being offered; and he stated that
some of those who use these services often return to the riverbed.
AGENCY:PUBLIC WORKS DEPARTMENT
PROJECT:ADA Wheelchair Access Ramps
Request funds to construct sidewalk
access ramps at various locations
throughout the City. Direct
construction costs, $215,500;
Engineering and Administration,
$37,500.
Amount Requested: $250,000
PROJECT:Palm Avenue Street Rehabilitation
Request funds to include but will
not be limited to cold planing
existing asphalt, asphalt concrete
overlay, adjustment of manholes
and water valves to grade, new curb
and gutter, new sidewalk, on Palm
Avenue. The project limits are from
Milford Street to Handy Street.
Direct construction costs, $119,646;
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February 20, 2018
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Engineering and Administration,
$21,114.
Amount Requested: $140,760
PROJECT:Maple Neighborhood Street
Rehabilitation
Request funds to include but will
not be limited to cold planing
existing asphalt, asphalt concrete
overlay, sidewalks, curb and gutter,
adjustment of manholes and water
valves to grade. The project limits
are Maple Avenue from Prospect
Street to Olympia Street, Olympia
Way from Spring Street to Maple
Avenue, Vine Avenue from west end
to Olympia Street, Shasta Street
from north end to Maple Avenue
and Dunas Street from north end to
Maple Avenue. Direct construction
costs, $261,467; Engineering and
Administration,$46,141.
Amount Requested: $307,608
PROJECT:Sacramento Street Rehabilitation
Request funds to include but will
not be limited to cold planing
existing asphalt, asphalt concrete
overlay, adjustment of manholes
and water valves to grade, new curb
and gutter, new sidewalk, on
Sacramento Street from Mt. Vernon
Avenue to the south end. Direct
construction costs,$230,694;
Engineering and Administration,
$40,710.
Amount Requested: $271,404
Eduardo Lopez, Senior Civil Engineer, stated that they are seeking
funding to replace 50 wheelchair ramps that do not meet the most
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February 20, 2018
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up-to-date ADA requirements; noted that with the new
requirements, there must be a four-foot landing at the top level of
the ramp, a minimum 48-inches deep, and not exceed more than a
five percent grade for the wheelchair ramp; and stated they also try
to center the ramp with the pathway. He displayed photographs of
various wheelchair ramps in the City.
Mr. Lopez stated the next project they are seeking funding for is
Palm Avenue, with project limits from Milford Street to Handy
Street and Fern Street; advised that this street is in need of repair
because of significant pavement cracking and raveling; advised that
the current paving condition on Palm Avenue has a Pavement
Condition Index (PCI) of 59; and he highlighted the photographs
depicting the cracks at the centerline of the pavement and along
the gutters and throughout the intersection. He added that they
will also look at widening Palm Avenue and extend the sidewalk to
join the connection to Handy Street and into the bike lanes. He
mentioned that the vacant lot is owned by Orange and that this
would simply be dedicated as a right-of-way.
Committee Member Rico asked if the ramp improvements would be
considered part of this street project or done as a completely
separate project.
Mr. Lopez explained that roadway improvements and ramp
improvements in the same area would be considered in the same
project and taken from the same project funds.
Committee Member Penn asked if there are currently any plans for
the vacant City-owned lot.
Mr. Lopez indicated he is not aware of any current plans for that
vacant lot.
NOTE: Staff confirmed after the meeting that the vacant lot in
question is privately owned, but the City has the right-of-way for
the section of the property where the widening will be completed.
Mr. Lopez stated they are seeking funding for the Maple
Neighborhood Street Rehabilitation project, east of Prospect Street
and north of Chapman Avenue; and advised that the PCI is 18 on
Maple Avenue and in the 30’s for the remaining streets. He added
that the cul-de-sacs have PCI’s in the 50’s. He explained that they
will be grinding the overlay, putting pavement fabric down to
prevent cracking from migrating up through the asphalt and
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February 20, 2018
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resetting the offsets/grades of those gutters. He mentioned that
much of the damage is due to standing water; and stated they will
also upgrade any wheelchair ramps that do not meet current ADA
requirements.
Mr. Lopez stated they are also seeking funding to rehabilitate
Sacramento Street from Mt. Vernon Avenue to the south end; stated
it may need to go all the way down to the natural grade and be
completely rebuilt due to severe alligator cracking; and mentioned
that noncompliant wheelchair ramps will also be brought into
compliance.
Ms. Laster pointed out that completing the Sacramento Street
Rehabilitation project will be contingent on receiving adequate
CDBG funding.
Committee Member Rico stated it would be nice to complete the
work in one area when possible to limit the impact to residents in
those areas.
Mr. Lopez stated they do all they can with the funding available.
Mr. Lopez noted for Chairperson Mickelson-Weilmuenster that the
truncated domes on the wheelchair ramps are to guide the blind.
IV. PUBLIC COMMENT
None
V. ADJOURNMENT
At 7:55 P.M. the meeting was formally adjourned.