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1996-03-06 Final DRC MinutesCity of Orange Design Review Board MINUTES for Wednesday, March 6, 1996 Board Members Present: Richard Cavecche Steven McHarris Tim McCormack Steven Prothero (Chair) Erika Wolfe Board Members Absent: None Staff in Attendance: Dan Ryan, Senior Planner /Historic Preservation Howard Moms, Landscape Coordinator Pat Schulz, Recording Secretary Administrative Session - 4:00 P.M. The board met for an administrative session beginning at 4:00 P.M. The meeting adjourned at approximately 8:00 P.M. Timothy McCormack, Landscape Architect, was introduced as the DRB member filling the position vacated by Beau Shigetomi. City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 2 Regular Session - S: 00 P.M. Mr. Prothero (Chair) opened the meeting and asked whether board members had any comments about, or revisions to, the meeting minutes for February 7, 1996 and February 21, 1996. Mr. Prothero: Item No. 1 (D.R.B. 3093). He recalled stating "at least one" with reference to the vertical picket fence. Mr. McHarris: Item No. 1 (D.R.B. 3093). He recalled that the discussion regarding loading doors was more specific (period doors, flat panel doors). MOTION by Erika Wolfe to approve the minutes of February 7, 1996 with the following corrections: Condition No. 2, Item No. I (D.R.B. 3093) shall be modified to read: The parking lot planter area shall be minimum 2 ft. wide clear. The fence shall be installed along the interior side of the planter with at least one additional vertical picket at center of the fence opening. Condition No. 5, Item No. I (D.R.B. 3093) shall be modified to read: The existing loading doors at the rear of the building shall be replaced with period doors such as flat panel doors. SECOND: Steven McHams AYES: Richard Cavecche, Steven McHarris, Steven Prothero, and Erika Wolfe NOES: None ABSENT: None ABSTAINED: Timothy McCormack MOTION CARRIED MOTION by Erika Wolfe to approve the minutes of February 21, 1996 with the following corrections: The vote should reflect Beau Shigetomi as absent. Page 3, Line 9 to read as follows: Mrs. Harnack stated that the structures were to remain 15 feet from the westerly property line for drain purposes. The board did not require the garage to be moved an additional 2 ft. from the easterly property line and approved the proposal as shown on submitted plans. (Continued on the following page) City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 3 (Continued from the previous page) Page 3, third line from the bottom to read as follows: Steve Prothero recommended checking with the Building Division to see if building materials need to be one hour rated due to the location of buildings adjacent to property line if the building is 2 feet from the property line. SECOND: Richard Cavecche AYES: Richard Cavecche, Steven McHarris, Steven Prothero, and Erika Wolfe NOES: None ABSENT: None ABSTAINED: Timothy McCormack MOTION CARRIED City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 4 Regular Session -Consent Calendar Mr. Prothero (Chair) asked board members if there were applications that contained adequate information to convey design detail, if there were no question for the applicant, and the proposal appeared to be appropriate for approval as submitted? Ms. Wolfe stated that the proposal for a fence in the front yard area for Tom Porter at 195 S. Glassell Street ((D.R.B. No. 2132, Item No. 2 on this agenda), to be acceptable as submitted with one condition. MOTION by Erika. Wolfe, to recommend that the Planning Commission approve the proposal with one condition, that wrought iron be used rather than tubular steel. SECOND: Richard Cavecche AYES: Richard Cavecche, Timothy McCormack, Steven McHarris, Steven Prothero, and Erika. Wolfe NOES: None ABSENT: None ABSTAINED: None MOTION CARRIED Steven McHarris noted that the proposed sign for the Library Bookstore Annex located at 43 I E. Chapman Avenue (Item No. 8 on this agenda, D.R.B. No. 3138) is acceptable if the sign height is reduced from 48" to 42". MOTION by Steven McHarris to approve the proposal with the stipulation that the sign height be reduced from 48" to 42". SECOND: Erika Wolfe AYES: Richard Cavecche, Timothy McCormack, Steven McHarris, Steven Prothero, and Erika Wolfe NOES: None ABSENT: None ABSTAINED: None MOTION CARRIED City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page S New Proposals - (1) DRB No. 2927 Orange Housing Development Corporation 500 N. Orange St. Glen Matsui Landscape and irrigation plans R-3 (Residential Multiple Family) District Steven Prothero noted that the board expressed concern regarding the landscaping in the parkway strip. Agapanthas and Pittosporum are not durable enough for this location due to its location adjacent to a public school. It was suggested that turf be used to be consistent with the area. Mr. Matsui requested, on behalf of his client, that turf not be used. It was suggested by Mr. McCormack that needlepoint ivy be planted, however it takes a long time to establish. Mr. Matsui suggested an oriental grass. Mr. McCormack suggested shading patio areas with a tree from south exposure, moving Morea from edge so it isn't "hedged," wrap the shrub around to make dramatic backdrop, and incorporate more mock orange trees or an orange tree. Howard Morris inquired about who will be maintaining the landscape. Mr. Matsui was unsure. Bob Mickelson, OHDC Board Member, stated that the landscape will be maintained by someone on staff. The applicant is seeking low maintenance landscaping as funds for maintenance are a concern. MOTION by Steven Prothero to approve the plan with the following conditions: 1. Utilize turf (to tolerate pedestrian foot traffic) in the parkways along Walnut Avenue and Orange Street to match surrounding parkways. 2. Multi-stemmed Meloluca 3. Relocate tree for patio shade. 4. Move Morea away from sidewalk. 5. Wrap shrubs around as a base planting and cluster Agapanthas closely at the corner. 6. Final landscape and imgation plans will be submitted to the Design Review Board for approval. SECOND: Timothy McCormack AYES: Richard Cavecche, Timothy McCormack, Steven McI-Ia.rris, Steven Prothero, and Erika. Wolfe NOES: None ABSENT: None ABSTAINED: None MOTION CARRIED City of Orange .Design Review Board MeetingMinutes for March 6, 1996 Page 6 (3) DRB No. 3133 Citrus City Grille 122 N. Glassell St. Chris Light Full service restaurant with proposed improvements including new/upgrade facade, outdoor courtyard and 22 space parking lot. C-1 (Limited Business) District; Old Towne Chris Light, Wayne Van Heel, Lisa Blanc, and Bob Mickelson represented Citrus City Grille. Steve Prothero (Chair) expressed concerns the board had with landscaping. Bob Mickelson interjected that the applicant is applying for a variance with regard to the 10 ft. landscape setback and 10% of parking. With regard to landscaping, the applicant intends to have a screen hedge along the street. Richard Cavecche asked if the steel cased rear windows and door, as well as windows along the front would remain. Chris Light said they would remain, the front windows will be dressed up somewhat. Timothy McCormack asked about front lighting. Mr. Light suggested that uplighting was a good idea and he would address that issue with their electrical consultant. Mr. Prothero expressed concern with regard to the center element, added to the original building design. He pointed out that this is a continuous building, not a stand alone or on a prominent corner where the element would contribute as a focal point. It is preferred that the original elements be used as the focal point of this building. Other board members agreed. Richard Cavecche inquired about placement of rooftop equipment. Chris Light pointed out that the equipment will be back far enough from the front and won't be seen from Glassell Street. In the rear it will be shielded from Olive Street view as the roof is approximately 3' lower than the parapet rim. Dan Ryan inquired about the sign. Lisa Blanc indicated that it would probably be a 3 banded sign, curved out from the face of the building. Tim McCormack asked about the trash enclosure and landscaping in the rear parking -there are shrubs but why not trees? Richard Cavecche pointed out that fencing along side property lines appear to be atemporary construction fence. He suggested that the fence be removed. The board questioned lighting in the rear parking area. Jim Donovan (staff) reported that OMC required a minimum average level of 1 foot candle for parking lots. (Continued on the following page) City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 7 (Continued from the previous page) Bob Mickelson remarked that this project has 100% more parking than the initial proposal to lease Lesson Pomeroy's property for this same use. That property had zero parking. Mr. Mickelson didn't feel that it is just to impose the properly owner with the Old Towne stipulation of period lighting and parking requirements when other buildings have zero parking. MOTION by Steven Prothero to approve the concept subject to the following: 1. The applicant is to return to the DRB with final drawings and final sign drawings back addressing: A. The center element on the Glassell Street elevation. B. The sign is part of architecture of building addressed at same time as building C. Materials -something other than Contera stone due to softness and ability to stain. D. Rear building lighting required. 2. Call out specific landscape plants. Also recommended are vine pockets and trees on south elevation 3. Rooftop equipment, hood vents, lighting, etc. to be spelled out on plan. 4. Rear door material similar to rear windows. SECOND: Erika Wolfe AYES: Richard Cavecche, Timothy McCormack, Steven McHams, Steven Prothero, and Erika Wolfe NOES: None ABSENT: None ABSTAINED: None MOTION CARRIED City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 8 (4) DRB No. 3135 Enrique and Carmen Mendoza 628 S. Grand St. Luis Mendoza Proposed second story, second unit. R-2-6 (Residential Duplex, 6,000 sq. ft. min.) Old Towne The applicants and/or representatives were not present at the meeting to address issues and concerns. This item was continued to March 20, 1996 meeting. City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 9 (5) DRB No. 3136 City of Orange West of Metrolink Station, between Palm and Chapman Joseph C. Truxaw & Associates West Santa Fe Depot parking lot and monument sign SPZ-PI (Specific Plan /Public Institution) Old Towne Neil Millward (staff), Frank Radmacher (Landscape Architect), Bill Truxaw (civil engineer) and Jerry Bailey (staff) presented the proposal. Steven Prothero (Chair) expressed board concerns. Cobra head lighting fixtures are not historic period lighting as called out in the Santa Fe Depot Specific Plan. Also expressed was a concern with regard to cross aisle traffic congestion. Timothy McCormack expressed concerns regarding landscaping as follows: 1. There should be an entry statement made at access points form public streets. 2. Carrotwood trees vary in size (24" box and 15 gallon) presenting a visually discordant upper plane. This is a formal statement and all trees should be the same size. 3. Camphors are on the other side of track (Magnolias on list). Frank Radmacher stated that they followed the landscaping called out in Specific Plan. Steven Prothero stated that the Santa Fe Specific Plan Guidelines were specifically written to maintain continuity. Jerry Bailey interjected that the cost of period lighting fixtures specified in the Specific Plan are double the cost of cobra heads ($1,700 per fixture). In response to the question regarding funds for the project, Mr. Bailey informed that $238,000 is budgeted for the Maple to Chapman area and $450,000 to $460,000 for entire project. Using 15 gallon trees will save some toward period lighting. Richard Cavecche proposed steel tube fence with screening on backside of fence. Howard Morns stated that he preferred wire mesh because screening could be easily vandalized. Timothy McCormack inquired if there is a visibility problem turning right and looking left due to the sign. Jerry Bailey responded that a 42" sign won't obstruct view. Jim Donovan stated that the traffic engineer prefers a 32" sign height but Orange Municipal Code allows 42" sign height. Jerry Bailey stated that traffic prefers lighting in the planters so there is less of a liability issue. Jerry Bailey noted the plan set the sign at 4.2 ft. and should be changed to 42". Steven Prothero agreed that the plan was mislabeled. (Continued on the following page) City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 10 (Continued from the previous page) MOTION by Timothy McCormack to approve the proposal subject to the following: 1. Change trees at entrance on Maple to be the same; all other trees 15 gallon with the exception of 24" box at three entrances (recommend camphor) 2. Recommend Oleanders changed to another more suitable tree. 3. Cobra lights to be changed to more historical period lights in accordance with the Specific Plan. 4. Recommend 1/4" wire mesh with vines attached. 5. Correct sign height to be 42" maximum. SECOND: Richard Cavecche AYES: Richard Cavecche, Timothy Prothero, and Erika Wolfe NOES: None ABSENT: None ABSTAINED: None McCormack, Steven McHarris, Steven MOTION CARRIED City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 11 (6) DRB No. 3137 The Mills Corporation The City Center Shopping Center Elizabeth Link Proposal to demolish the existing City Cent Shopping Center and construct a new shop center. C-2 (General Business) District Elizabeth Link, representing The Mills Corporation, introduced Frank Fuller (ELS Architects), Tim Gibbon (Site Signatures), Geno Yun (ELS Architects) and Jerry Haag, planning consultant. Ms. Link presented concept plans and colored renderings, and material sample boards. She explained the conceptual plan, depicting proposed entrances and focal points for the project. Ms. Link summarized that the project design will be a townscape style, a nice cross between the City Walk and Fashion Island and further explained the importance of utilizing strong colors and several major and minor bold, architectural elements. Ms. Link indicated that directional signs would be placed at all entrances indicating the major tenants. Individual preliminary elevation plans depicting individual tenant needs will be presented to the board as they lease each major space. As major tenants are brought into the project, their designs will be reviewed in their entirety. To coordinate these various individual tenant designs, the Mills Corporation will provide their clients with design standards and guidelines (which are currently being developed). These will be available for staff and DRB review). The board members and the applicant discussed the design concepts of the proposal. Ms. Link is seeking approval of the conceptual plan site plan, building elevations and landscaping plans. Richard Cavecche inquired as to the maximum height of the project. Ms. Link indicated the maximum was 64 feet. Mr. Yun stated the maximum height was 70 feet at the peak on the theater structure. The board's primary concerns were as follows: 1) the lack of defined and articulated destination entry points 2) the lack of landscaping in the central areas of the parking lot, 3) a concern to save and use existing trees, and 4) the need to define pedestrian accessways through the parking lot from the perimeter streets to the shopping center. Ms. Link responded that it is the intent of the applicant to reuse as much of the plant life as reasonable. Ms. Link expressed that security in the parking lot is a major factor, thereby posing the open parking lot concept. The board and the applicant discussed dividing the two large open parking lots with tree rows, and design the axis of the drive isles to facilitate pedestrian access. (Continued on the following page) City of Orange .Design Review Board Meeting Minutes for March 6, 1996 Page 12 (Continued from the previous page) MOTION by Steven Prothero to recommend that the Planning Commission approve the conceptual building elevation (color, materials and the architectural direction [townscape concept]), a site plan and landscaping plans with the following stipulations: Return to the Design Review Board with the following: A) Submit plans depicting entry treatment at the ringroad, fixing the driveway locations as well as entry treatment at buildings. B) Submit the project's Design Standards and Guidelines for DRB review. C) Plans delineating the use of landscaping (move and use existing trees) to mitigate the large expanse of asphalt in the parking lots. D) DRB to review preliminary building and landscaping plans prior to preparation of construction documents. E) Modification to the site plans and landscaping plans to delineate a pedestrian access through the parking lots from the perimeter streets to the shopping center. SECOND: Steven McHarris AYES: Richard Cavecche, Timothy McCormack, Steven McHarris, Steven Prothero, and Erika. Wolfe NOES: None ABSENT: None ABSTAINED: None MOTION CARRIED