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09.17.1990 LBOT MINUTES � a..,� ��%� `' `��" ��-: ��,��. o o.aa,ro��,.; .�v,: . � .�1,'' �������� �-�� CITY OF OI�ANGE � ���"F'�`'`+rt s�1�'y;�F�. ..�\�U�T`t v�� �a:sw�' LIBRARY DIRECTOR-(714)532-0355 FAX(714)771-6126 ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES September 17, 1990 I . Roll Call The regular meeting vf the Orange Public Library Board of Trustees was called to order at 4:32 p.m. by Chairman Tom Saenz in the EI Modena Branch Library Community Room, 380 South Hewes, Orange, California. Present: Trustees Saenz, Courtney, Gorham, McEwan, and Way. Also present: Hazel Wang, Branch Services Manager and Acting Technical Services Manager and Karen Leo, Library Director . II . Approval of Minutes Trustee Gorham moved that the minutes of the July 16, 1990 meeting be approved as presented. Seconded by Trustee Courtney. III . Library Director 's Report Oirector Leo pointed out that the Library statistics for the month were down and believed this was due to the fact that few new books were purchased froR� April to July because it is the end of the fiscal year. IV. Legislatfve Update Director Leo advised that $4,000,000 was cut from the statewide Public Library Fund, which is a �16,000+ cut to the Orange Public Library book fund. ORANGE PUBLIC LIBRARY • 101 N. Center Street • Orange,CA 92666-1591 EI Modena Branch • Santiago Hills Branch • Taft Branch ORANGE PUBLIC LIBRARY . BOARD OF TRUSTEES MINUTES OF MEETING OF SEPTEMBER 17, 1990 PAGE TWO � V. Old Business A. Library Automation ProJect: Director Leo infiormed the Board that the Full Load Responae Time Performance Test wiil be conducted on September 2Q� 1990 and asked Trustees to valunteer to assist with the test. The activities necessary to accomplish this test were elaborated upon� including the search for stapwatches and volunteers, th� preparation ofi scripts and the training of staff to perform the test. VI . B. Main Library Hispanic Teens Program: Director Leo discussed with the Trustees the request for second year grant fiunds of �$Q,OOQ from the California State Library by Main Library Manager .Kerry Stern. Director Lso shawed the Board a s41id brass engraved paperweight star signifying the Orange Public Library as an "Allstar. " This "Allstar" award was. presented to Director teo and Main Library Manager Stern at their Partnerships for Change Conference in Dakland on September 12. It was ane of two Allstar awards presented to a public library. C. The Plenning Process Directar Leo relayed to the Board the two primary roles and two secondary ral�s for the Orange Public Library selected by the Planning Pracess participants at the meeting on September 13. They are: 1 . Reference Library. 2. Popular Materials Library. � 3. Preschoolers' Door to Learnin�. 4. Independent Learning Center. Director Leo will provide copies of the Draft Mission Statement to Trustees for approval at the October Board meeting. 4RANGE PUBLIC LIBRARY . BOARD OF TRUSTEES MEETING OF SEPTEMBER 17, 1990 � PAGE THREE � D. New Maln L(brary Facillty Trustees reviewed a letter to the City Council from Ron Thompson, City Manager� about discussions with the County vf Orange regardin� County Fire Headquarters properties. Directar Leo has b�en advised that the building ofi a new Main Library facility is 5-8 years away rather than 2-3 years away. Director Leo and Trustees agreed to stimulate interest fQr a new Main Library facility with th� imp�nding Mayor and Council elections by calling another meeting of the Blue Ribbon Site Selectivn Committee. 1 . Tour of Beverly H( Ils Public Library Trusfies Courtney suggested that the Blue Ribbon Site Seiection Comnittee tour the Beverly Hills Public Library in Qctober or November , VI . New Buslness A. Patron Complaint About Overdue Fines Trustees reviewed a letter written by a patron complaining of the high overdue fines and her surprise upon receipt of an ov�rdue notire. Dir�ctor Leo advised Trustees that each patron is given a fee schedufe when their library card is issued. Trustee McEwan noted that the patron is not a resident of Qrange. B. FY 89/90� Annua� Repvrt DireGtor Leo d.iscussed the Annual Report for the Library Department which was presented fio the City Manager and City Gouncil . This w�s the first Annual Report prepared by the � Library Department. Director Leo and Library Bvard Trust�es commended the Library staff for a year of accom�lishment and hard wvrk. C. FY 91/92 Budget Director Leo reported that there were two large items that were tentatively ap�roved in the budget committee totaling �90,000 for a lar�er CPU for the Library Automation proJect and �.6�,000 fQr Friendly Stop per�onnel fundin�g. ORANGE PUBLIC LIBRARY . BOARD OF DIRECTORS MEETING OF SEPTEMBER 17� 1990 PAGE FOUR D. Publi� Library Fund Literature attached to agenda was discussed. E. Multi-Ethnic Recruitment 1 . Scholarship Award 1990/91 Director Leo gave the Trustees a brief history of this scho(arship award. Director Leo was disappointed to inform the Board that the Multi-Ethnic Scholarship Award recipient had declined the scholarship. F. National Young Reader's Day Trustees received a memo and proposed resolutian from Mayor Pro Tem Beyer for National Young Readers Day on November 14. The Library Plans to hold a reception on Novemb.sr 17 in honor of Children's Book Week. G. �ibrary 8oard Svcial Fund A Library Board Social Fund has been establishe� for a couple of years. Trustees discussed guidelines for use of the funds. (1) Library staff retirement (2) Co�incil member illness (3) Council member retirement Trustee McEwan agreed to act as soaial secre�ary, with Trustee Courtney being an alternate in her absence. Library Administrative Secretary is to infiorm Trustee McEwan or Courtney vf such occurrences. VII . Public Presentatfons There were no public �resentations. VIII , Announcements A. Friends of the Llbrary - Director Leo advised Trustees of the resignation of Ion�time Frisnd Nora Jacob. QRANGE PUBLIr LIBPAPY BOARD OF TRUSTEES MEETING OF SEPTEMBER 17, 1990 PAGE FIVE A joint meeting with the Board of the Friends and the Library Board of Trustees was discussed to strengthen the Friends activities with the Library and to reaffirm the common goals betwePn Friends and the Library. Trustee Gorham gave a brief history of the Friends as he was one of the original members. Director Le� told about the Friends booksale to be held on Saturday, September 29 at Main Library with a "members oniy" sale the evening of Friday, September 28. B. C�A Annual Conference Director Leo informed the trustees that CLA this year was meeting in San Diego and that Saturday, November 3 was trustee's day. She encouraged trustees to attend. Trustees McEwan and Courtney expressed an interest in attending. Director Leo advised that registration was soon approaching and for interested trustees to contact her office by September 24. C. Other There was no other business. It was moved by Trustee McEwan that the meeting be adjourned at 5:55 p.m. The motion was seconded by Trustee Courtney. Next Meeting: October 15, 1990, at Main Library's Community Room, 101 North Center Street, Orange, California 92666. � �--_____.�," . �C��.��._..�' �� �_� � D�� S 0 Karen A. Leo, Secretary Attested on ���J��—/�`� to the Library Board KAL/jmf