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05.21.1990 LBOT MINUTES ��s.� s�`�� �����. ,�^�,�a�� �„o•`�:�y� Cr,� �`��� _ �4� ,o :�� n� CITY OF ORANGE : ,,:, ,s� ,,ro_v.c����� LIBRARY DIRECTOR-(714)532-0355 FAX(714)771-6126 ORANGE PU9LIC LIBRARY BOARD OF TRUSTEES MINUTES May 21 , 1990 I . Roll Cail The regular meeting of the Orange Public Library Board of Trustees was called to order at 4:31 p.m. by Chairman Tom 5aenz at the Santiago Hills Branch Library, 7522 East Chapman Avenue, Orange, California. Present: Trustees Saenz, Courtney, Gorham, and Way. Also present: Karen Leo, Library Director; Jane Newell , Local History Librarian; and Kerry Stern, Main Library Manager. Absent: Trustee Martha McEwan; Joan Campbell , Technical Services Manager ; and Hazel Wang, Branch Services Manager . II . Approval of Minutes Trustee Gorham moved that the Minutes be approved. Seconded by Trustee Courtney. Motion ca�ried. III . Flnanolal Report Financial report of March 31 was reviewed. IV. Library D(recto�'s Report March and April Library Director's Reports were revfewed. No comments or questions were raised. V. Leglslative Update Trustees were provided copy of reply letter from Congressman Dannemeyer concerning passage of Library Services and Construct (on Act. Director Leo commented to Trustees haw important this Act is for public libraries. Literacy programs were discussed. ORANGE PUBLIC LIBRARY • 101 N. Center Street • Orange,CA 92666-1591 EI Modena Branch • Santiago Hills Branch • Taft Branch ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of May 21 , 1990 Page Two VI . Oid Buaine�s A. Library Automation ProJect Report Letter from Inlex dated May 3 was discussed. It was pointed out that the Santiago Hills Branch Library could not go online without the OPAC terminals, but the Library could operate if they were not received by the June 2 opening date. 1 . Joan Campbell 's Retlrement Eftective June 8 Director Leo invited all Trustees to the retirement party for Joan Campbell on June 7 from 2:30 to 3:30 p.m. in the Main Library Community Room. B. Librery Facility Needs 1 . 91ue Ribbon Committe� Director Leo stated she was pleased and impressed with the performance of the Blue Ribbon Committee. Trustees agreed. Chairman Saenz and Trustee Gorham discussed the longtime need for a west Orange branch library. a. Study Session, May 23, 3 p.m. Director Leo invited all Trustees to attend the Study Session for the FY 90/91 budget on May 23. 2. Santfago Hills Branch Santiago Hills Branch Supervisor Susan 8arb discussed the renovation of this branch library. She advised of sev�ral problems with the handicapped ramp, its location and revamping to meeting building code requirements. a. Dedicatfon, May 31 , 4 p.m. ' Director Leo and Branch Supervisor Barb invited Trustees to Dedication ceremony, May 31 , 4 p.m. ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF MAY 21 , 1994 Page Three b. Grand Opsning, June 2, 10 a.m. - 6 p.m. Director Leo and Branch Supervisor Barb invited Trustees to Grand Opening ceremony, June 2, 10 a.m. to 5 p.m. 3. RSC/OPL Joint Fecility Use Task Force Director Leo expressed concern regarding RSC/OPL Joint Facility Use Task Force and directed Trustees to Page 19 of this task force's report regarding " Imp�ementation Issues. " There were no potential solutions and Director Leo feels there is a need for an impartial and objective consultant to make recommendations. C. FY 90/91 Budget Director Leo advised Trustees that the City has proposed that the hiring of new personnel approved in the FY 90/91 budget will not occur until October. D. Main Library Hispanic TeQns Program Main Library Manager Kerry Stern reported that the Friendly Stop has been more active with more teenagers than expected. She advised of several probtems encountered concerning the sharing of space with the Friendly Center's day care operation. Stern advised that Friendly Stop might need to move-uMe�-I�. its location after September. Stern also advised she would be writing another Partnership for Change Grant for the coming year. E. The Planning Proces� Director Leo spoke of the need for a facilitator to direct the Planning Committee through phases of the Planning Process. it wiil delay the timeline but it will involve staff more in this process, and better enable the development of the Library System's five year plan. Trustee Courtney also gave information regarding his participation on the Planning Committee and Director Leo more fully explained the role of a facilitator to Trustees. ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF MAY 21 , 1990 Page Four Main Library Manager Kerry Stern discussed and explained the " Iooking around" phase of the Planning Process which resulted in the recent survey conducted at each of the libraries. She advised Trustees that they would be provided with copies of the results of this survey when it is compteted. F. Legislative Day Trustee George Gorham reported to Trustees on Legislative Day held in Sacramento on May 1 . He gave a detailed account of the day, comnenting that he was surprised that the State of California had the least amount of support for school libraries in the nation. G. Vandalism et EI Modone Bra�ch Qirector Leo provided Trustees with paperwork between her office and Police Chief Parker 's office regarding more frequent patroling of the EI Modena Branch Library to reduce vandalism at that branch as advised by Trustee McEwan. VIi . New Busine�s A. Library Departme�t ObJectives During the budgetary process the Library Department presented to the City its department's ob�ectives tor FY 90/91 and 91/92. A list of these objectives was provided to Trustees. Director Leo will report back to the Board after January regarding progress toward these objectives. Vlii . Public Presentations There were no public presentations. tX. Announc�ments A. Community History llbra�lan Local History Librarian Jane Newell was introduced to the Board by Library Director Karen Leo. Jane discussed her educational and personal background wfth her current goals for her archive duties. ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF MAY 31 , 1990 Page Five B. Friends Director Leo informed the Trustees of �9,700 donation from the Friends ot Orange Pubiic library and provided them with a copy of the letter sent to Mayor pon E. Smith and City Councii informing them of this donation. Director Leo distributed to the Trustees who were unab�e to attend the Voluntee� Recognition Celebration certificates of appreciation from the Orange Public Library for their voluntary service. Trustee Gorham moved to adjourn the meeting at 5:41 p.m. Seconded by Trustee Way. Motion carried. Next Meeting; June 18, 1990, at 4:30 p.m. , at the Friendly Stop, 615-A North Lemon Street, Orange, California. ,��1�. ��--�c��� '� ;�-, � C' ar n A. Leo, Secretary Tom Saenz, Chairman -�-- to the Library Board Attested on /jmf