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02.26.1990 LBOT MINUTES ��4UaLrc I j� _........ 'l� ::'CORPORAI". � �� CiTY OF ORANGE � \� ��f� ° �s, ,�� '�`.l�� . �� — 04� �'•4pBll 6,19��:::: ��E. CAL14 --.......- ORANGE PUBLIC LIBRARY • 101 NORTH CENTER STREET • ORANGE,CALIFORNIA92666 KAREN A. LEO • LIBRARY DIRECTOR (714)532-0355 ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES February 26, 1994 I . Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 4:3� �.m, �y 1�i�e-�:hairman Wiiliam Courtney at Main Library. Present: Trustees Courtney, McEwan, and Way. Also present: Joan Campbell , Technical Services Manager ; Kerry 5tern, Main Library Manager ; Hazel Wang, Branch Services Manager ; and Karen Leo, Library Director . Absent: Trustees Saenz and Gorham. Chairman Tom Saenz arrived at this time and began chairing the meeting. II . Approval of Minutes Trustee McEwan moved that the minutes of the January 15 meeting be approved as presented. Seconded by Trustee Way. Motion carried. ORANGE PUBLIC LIBRARY Pg. 2 BOARD OF TRUSTEES MINUTES OF MEETiNG February 26, 1990 ill . Legislative Update Library Director Leo discussed recent legislation and cvncern regarding the lack of any inflationary factor for the Public __ Library Fund (PLF) , which is use�i bTour lihrary to purchasP ___ __—__ books. She suggested that Trustees write letters to the Governor seeking fufl funding for the PLF. IV. Library Director 's Report Statistics are missing from this month's Director 's Report because the Senior Finance Clerk has resigned. Director Leo stated these statistics would be included in next month's Director 's Report. V. Old Buslness A. Library Automatfon ProJect Report Technicai 5erviees Manager , Joan Campbell , discussed the Library's progress with the online catalog module of the Automated Library System. Terminals have been ordered and should arrive in three to four weeks. We hope to implement the online catalog by Nationa! Library Week, Apri ! 22-29. Chairman Saenz asked about the continued use of the card catalog card and computer downtime. Director Leo advised the Board that maintenance contracts should heip to reduce computer downt �me. Kerry Stern added that she had attended a recent conference which addressed computer downtime and it was found to be less and less of a problem in recent years. B. library Facility Needs t . Blue Ribbon Committee The Council appointment of a Blue Ribbon Corrmittee to recorrrnend a Main Library site was discussed by Director Leo. The appointments are to be made at the City Council session on February 27. Library Board Trustees are members of the Blue Ribbon Corrxnittee. A tentative first meeting date was set for March 13, 1990 at either 4:30 p.m. or 7:00 p.m. ORANGE PtaBLIC LIBRARY Pg. 3 BOARD OF TRUSTEES MINUTES OF MEETING Fehruary 26, 1990 2. Main Library Director Leo discussed a letter received from the Irvine __ _Irvine Company on January 22 di_�c��sing library buildino expansion. Director Leo fe{ t this letter may be misleading to City Council members as many of the library statistics for other cities listed on Page 3 of the letter were incorrect. Director Leo will ask staff to investigate and update the statistical findings and will inform the City Council of any corrections or changes. 3. Branch Libraries a. Santfago Hills Branch Building progress on the Santiago Hills Branch was discussed by Hazel Wang. Cable and wiring have been compieted and the furniture is to arrive between �pril 1-15. The opening is set for possibly the end of April or early May. The April meeting of the Library Board will be held at the Santiago Hilis Branch. C. FY90/91 Budget Director Leo discussed budget revisions and carryovers. She provided Board members with FY90/91 and 91/92 information packets which had been provided to the City Manager's office on February 23. Director Leo explained that this packet gave objectives over the tw� years for each branch and section ot the Library. Director Leo wifl give Trustees a report on the objectives for FY89/90 in Jufy. D. Main Library Hispanic Teens Program Kerry Stern discussed the Main Library Hispanic Teens Program. The interviews for hiring the staff for the program will take place soon. Grand opening of the Friendly Stop is planned for April 6, the birthday of the Friendly Center . ORANGE PUBLIC LIBRA�Y Pg. 4 BOARD OF TRUSTEES MINUTES OF MEETING February 26, 1990 Trustee Saenz advised the Board of the Hispanic Youth �p,��' �� Leadership Conference to be held at the Friendly Center on A�� '�� March 16. Keynote speaker is Eddy Hernandez, Vice-Chancelfor �,- � � of Rancho Santiago Community College. This workshop is for �fn.� � teens, grades 9 - 12, with lunch, and a �400.00 scholarshin 15 _ ____ being offered by its co-sponsors, Irvine Company, Pacific Bell , and the Southern California Gas Company. E. The Planning Process Trustee William Courtney, Karen Leo, Kerry Stern, Hazel �ang, Joan Campbell , Adrienne G►adson, Toby Young, Hulda Warren, and Mike Alvarez are the memberes of the P{anning Corrmittee. There meetings are held the second Thursday of each month. It is expected that the Planning Process will take 18 months to complete, through June 1991 . F. CALTAC-WILL Workshop CALTAC-WILL Workshop on March 10 at the Los Angeles Public Library will be attended by Trustees McEwan and Courtney. Vt . New Business A. Notice of Intent to Apply for Funds from the California Library Construction and Renovation Bond Act of 1988 (Proposltion 85) Letters of Intent were filed with the State Library for a new Main Library and the expansion of the Taft Branch Library from Proposition 85 funds. . B. Distribution of State Tax Forms by Public Libraries Director Leo discussed possibie future funding available to libraries because of our distribution of California State Tax forms. Libraries are mandated to handle State Tax Forms; fRS Forms distribution is voluntary. C. Evaluatlon for the Trustee Tool Kit For Lfbrary Leadershia Director Leo asked each Trustee to personally complete the Trustee Tool Kit For Library Leadership evaluation. ORANGE PUBLIC �IBRARY Pg. 5 BOARD OF TRUSTEES MINUTES OF MEETING February 26, 1990 VII . Pubiic Presentations There were no public presentations. V i I I . A u�tcements _— _ _ -_-_--- — -- _ A. Recruitment for Local History Librarian Twelve candidates applied for the Local Histary �ibrarian position. The announcement of the Locai History Librarian wiil be made the week of March 5, 1990. Director Leo and Main Library Manager Stern wiil invite the new Local History Librarian to the next 8oard meeting. B. Frfends Activities Director Leo advised the Board of the Friends' luncheon on February 13. Their speaker was a paperback romance novelist. Friends' booksale will be heid at the Main Library on March 2, 5:00 p.m. - 8:00 p.m. , members only; March 3, 10:00 a.m. - 3:00 p.m. The "Second Saturday" Booksale continues. Director Leo advised that Friends' fundraising grossed �18,Q00 last year . C. Other Director Leo announced the hiring of Dariene Milton as the new Senior Finance Clerk. Trustee McEwan moved to adjourn the meeting at 5:36 p.m. Seconded by Trustee Way. Motion carried. Next Meeting Date: Monday, March 19, 1990 at the Taft Branch Library. � � �-� �a (�p-vr� S D�� Karen A. Leo, Secretary to the Library Board Attested on /jmf CORRECTION TO ORANGE PUBLIC LIBRARY BOARD �F TRUSTEE MINUTES OF MEETING HELD ON FEBRUARY 26, 1990: Page 4 First Paragraph There were five $200.00 scholarships offered at the Hispanic Youth Leadership Conference held on March 16. Chairman Saenz als� wished included in these Minutes the attendance of Kerry Stern, Main Library Manager, and Richard Serrato, Audiovisual Supervisor, Main Library. Janice Fronaberger Secretary Corrected March 23, 1990