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08-06-2008 DRC MinutesCITY OF ORANGE DESIGN REVIEW COMMITTEE MINUTES -FINAL 6 August 2008 Committee Members Present Committee Members Absent Bill Cathcart Adrienne Gladson Craig Wheeler Tim McCormack Joe Woollett Staff in Attendance: Leslie Aranda Roseberry, Planning Manager Howard Morris, Senior Landscape Coordinator Dan Ryan, Senior Planner, Historic Preservation Doris Nguyen, Associate Planner Sonal Thakur, Assistant Planner Sandi Dimick, Recording Secretary Administrative Session - 5:00 P.M. The Committee met for an Administrative Session beginning at 5:10 p.m. Chair Wheeler opened the Administrative Session with a review of the Agenda. No changes were noted. Planning Manager, Leslie Aranda Roseberry, stated there was no new business to report and she would check on the question regarding a conflict of interest for item no. 2. Chair Wheeler asked if there was a schedule for the Ethics Training in September and October? Ms. Roseberry stated she would follow-up on the training schedule with the City Attorney's office. The Committee Members reviewed the minutes from the meetings of June 18, 2008 and July 2, 2008 and changes were noted. Committee Member Cathcart made a motion to adjourn the Administrative Session. Administrative Session adjourned at 5:18 p.m. SECOND: Adrienne Gladson AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Woollett MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 2 of 14 Regular Session - 5:30 P.M. ROLL CALL: Committee Members McCormack and Woollett were absent. PUBLIC PARTICIPATION: Opportunity for members of the public to address the Design Review Committee on matters not listed on the Agenda. No public attendees addressed the Design Review Committee on matters not listed on the Agenda. CONSENT ITEMS: All matters that are announced as Consent Items are considered to be routine by the Design Review Committee and will be enacted by one motion. There will be no separate discussion of said items unless members of the Design Review Committee, staff or the public request specific items to be removed from the Consent Items for separate action. 1) APPROVAL OF MINUTES: Chair Wheeler made a motion to approve the minutes from the June 18, 2008 Design Review Committee Meeting with changes as noted. SECOND: Adrienne Gladson AYES: Adrienne Gladson, Craig Wheeler NOES: None ABSTAIN: Bi11 Cathcart ABSENT: Tim McCormack, Joe Woollett MOTION CARRIED. Committee Member Cathcart made a motion to approve the minutes from the July 2, 2008 Design Review Committee Meeting with changes as noted. SECOND: Adrienne Gladson AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Woollett MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 3 of 14 AGENDA ITEMS: Continued Items: 2) DRC No. 4198-07-PJ'S ABBEY AND RESTAURANT AND SIGN PROGRAM A revised proposal for a new restaurant sign program. 182 South Orange Street, Old Towne Historic District Staff Contact: Dan Ryan, 714-744-7224, dryannae,cityoforange.org DRC Action: Final Determination Item continued from DRC Meetings of April 4, 2007 A determination was made to continue the proposed project due to Committee Member Cathcart being recused from the item and Committee Members McCormack and Woollett's absence presenting a lack of a voting quorum. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 4 of 14 New Agenda Items: 3) DRC No. 4228-07 and CUP No. 2654-07 - NEX GEN RECYCLING A proposal to allow a small recycling facility composed of two on-site storage containers. 3022 East Chapman Avenue Staff Contact: Sonal Thakur, 714-744-7239, sthakur(u~cityoforange.org DRC Action: Recommendation to the Zoning Administrator Assistant Planner, Sonal Thakur, presented a project overview consistent with the Staff Report. Applicant, Gregory Navarro, address on file, stated he had nothing additional to add. Public Comment None. Chair Wheeler opened the item for discussion by the Committee. Committee Member Cathcart asked how wide the facade was? Ms. Thakur stated the front portion was 18" wide and the depth was 5'. Mr. Navarro stated there would be a 3' panel that would be added to secure the containers to allow them to be locked in and tamper proof. Committee Member Cathcart pointed out specifically the portion of the facade he was questioning. Mr. Navarro stated that portion would be approximately 3" thick and the side would wrap around the container. Ms. Thakur stated there was a photo contained in Attachment No. 2 that reflected the design. She presented the photo to the Committee Members for their review. Committee Member Cathcart asked in what direction the doors swung open? Mr. Navarro stated the doors slid open to the inside of the container and the doors would have a secure locking mechanism. Committee Member Gladson asked if the front piece on the container remained in place when a new container was brought in? Mr. Navarro stated the portion she was referring to would always remain to allow the container to lock into place. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 5 of 14 Committee Member Cathcart stated he had concerns that he had addressed at the previous presentation regarding whether there was adequate room in the alley for pick up and delivery of the containers. He asked for clarification on the issue? Mr. Navarro presented a photo that displayed the pick up and delivery of the containers. The truck used would be approximately 15' which would leave 20' of alley available which gave them adequate room to maneuver the containers. There would be steel plates on the ground to protect the concrete from deterioration. The pick up and delivery process took approximately 5 minutes once or twice a month. Committee Member Gladson asked how far away from Chapman was the proposed project located? Mr. Navarro stated 150'. Chair Wheeler stated he disagreed with the Zoning Administrator's recommendation. In looking at the area there was quite a bit of concrete masonry around the area, and he felt the concrete masonry that they had suggested during the previous meeting was appropriate compared to the B-Movie Western false front of the proposed project. There were no other false fronts in the neighborhood. He wanted the project to move forward and had not wanted to go back and forth in discussions with the Zoning Administrator. He was comfortable in approving the project and he wanted to ask the Zoning Administrator how it compared to other buildings in the neighborhood as the building across the street had concrete masonry features as well as the property across the alley. Committee Member Cathcart stated he concurred with Chair Wheeler's observations and felt with the movement of the containers there would be damage done to the false fronts. Mr. Navarro stated the containers would be moved approximately once or twice a month. The containers would not be dragged; they would be moved with a cable onto the truck. Committee Member Cathcart stated he felt as it was a working container it would get banged up and marked up. He asked if there were any disfiguring or scaring to the kiosk, who would be responsible for that? Mr. Navarro stated they had an agreement with the processor to have the containers or kiosk repainted within less than 24 hours if any marking or damage occurred. Ms. Thakur stated the applicant had proposed to paint the containers and the facade to match the adjoining liquor store. There would be an anti-graffiti coating applied. Mr. Navarro stated there would be approximately 3 coats of a clear coat applied that in the event there was graffiti it could be cleaned without damaging the painted surface. The containers would be painted with the Nex Gen logo in green. Committee Member Cathcart asked if the color provided was a true color of what they proposed? City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 6 of 14 Mr. Navarro stated it was not a true color, as it was a faded color from the printer. He presented a photo that displayed the color they proposed. Committee Member Cathcart asked the applicant if he agreed with all the recommendations presented by Staff? Mr. Navarro stated he agreed and he would gladly accept any additional recommendations. Chair Wheeler stated he recommended the parapet be returned as a solid rectangular element. He also pointed out an area of light that appeared between the upper parapet and the lower element in the photo the applicant had presented. Mr. Navarro stated the unit had been under construction at the time the photo was taken, there would not be any gaps in the finished project. Committee Member Gladson stated she had no objection and concurred with the Chair's recommendations. Committee Member Cathcart made a motion to approve, DRC No. 4228-07 and CUP No. 2654- 07, Nex Gen Recycling, to recommend to the Zoning Administrator with the conditions contained in the Staff Report and with the following condition: 1. The wrap-around parapet be rectangular in form. SECOND: Adrienne Gladson AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Woollett MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 7 of 14 4) DRC No. 4341-08 -MANHATTAN SUPPER CLUB A review of the remodel to the exterior facade of a restaurant. 13022 East Chapman Avenue Staff Contact: Doris Nguyen, 714-744-7223, dnguyen@cityoforange.org DRC Action: Final Determination Associate Planner, Doris Nguyen, presented a project overview consistent with the Staff Report. Applicant, Anthony Padiano, address on file, stated they had prepared a design board. On signage he was not sure what was grandfathered and what was not. The previously installed awnings had quite a bit of signage on them. They were old and deteriorated and it was difficult to determine from the photos what had been printed on them. The awnings he was using had smaller signage. There had been a simple cinder block wall and they had applied stucco, as they had worked primarily in residential improvements they were not aware that permits were required for the work they had completed. They had obtained permits to replace the roof; it had been '/2 clay and '/z roof the and they completed the roof with roof tiles. They had replaced the blue awnings with black awnings which were very similar to the awnings that had been on the building. They had painted the building, replaced a damaged window and added flower boxes to the property. The building adjacent to them was also a stucco building and many of the surrounding buildings were stucco. They tried to match the color to others in the area. Stone veneer was added with a brick cap to the wall, he presented a before and after photo to the Committee Members for their review. He stated on the existing lighted pillars they had added stone to them. Public Comment None. Chair Wheeler opened the item for discussion by the Committee. Committee Member Gladson asked the applicant when he had contacted the City regarding the roof had they already completed the other projects? Mr. Padiano stated he had asked the building owner if he thought a permit was needed for some of the work he had been proposing to complete and he had been told that permits were not needed. He stated his experience had been mostly in residential properties and he had found out that in most Cities commercial properties had required permits. Committee Member Gladson stated the permits were required to ensure the work was completed properly and safely. Mr. Padiano stated the City inspector had come out to check on the restroom addition and he had not mentioned anything regarding the other work they were in the process of completing. He had not wanted to make excuses and he was before the Committee to present what he had done. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 8 of 14 Committee Member Gladson stated there was not anything on the project that she was particularly bothered by, the design and the material samples presented appeared to be appropriate and of good quality. The prominence on Main Street was important. Mr. Padiano stated there was a back banquet room which had very little character; he wanted to utilize the same stone for a chimney and add a fireplace to that room. The fireplace would add a focal point to the room. The fireplace would be apre-engineered gas fireplace and met all fire codes and City Standards. Chair Wheeler stated the chimney would add an additional element and add interest to the elevation. He asked Ms. Nguyen, if the applicant had come in prior to construction would they have been required to screen the mechanical equipment? Ms. Nguyen stated yes, that would have been a requirement. Mr. Padiano stated he had looked at other buildings and some had utilized lattice for screening. Ms. Nguyen stated City Code required that the screen be architecturally compatible with the building and to be fully screened. Mr. Padiano stated there was a large, ugly piece of equipment sitting right outside his building and they were worried about screening the mechanical equipment on the roof. Chair Wheeler and Committee Member Gladson stated it was a Weir Box which was a very historic feature in the City of Orange; it had been used to irrigate the orange groves in the City. Chair Wheeler asked Ms. Nguyen if an applicant had gone to the City with an application that contained the degree of renovation as presented, would that have triggered a requirement to upgrade the mechanical equipment to be screened? Ms. Nguyen stated it would have been recommended. Chair Wheeler stated the project would also have been presented before the DRC and they would have made the recommendation for screening. He felt there needed to be something completed on the mechanical screening to ensure compatibility with the building. He suggested a parapet wall with the same board siding as the building. Mr. Padiano stated in speaking to the mechanical engineer the screen had to be vented; it could not be a solid wall as the air conditioners would be too close to the walls. He agreed with Staff's recommendation to add additional screening to what currently existed and to add screening on the eastern elevation as well. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 9 of 14 Committee Member Cathcart asked how small of a screen could be used without compromising mechanical performance? Mr. Padiano stated the mechanical equipment would be visible through the screen, and using a smaller screen with a color added to match the building could work. He could look into adding an additional mesh screen on top of the existing screen. Ms. Nguyen stated there was a graffiti issue that had occurred on the screens. Mr. Padiano stated there had been graffiti that he had removed. They had an issue with graffiti on the trash bins too. Committee Member Gladson stated having a new business occupying the building and a presence on the property should reduce that activity. She asked for clarification on the windows that were replaced? Mr. Padiano pointed out on a photo which windows had been replaced. Chair Wheeler stated many people used the area to cut across both when walking and driving. Chair Wheeler asked the applicant if he had read through the Staff Report and agreed with the recommendations and conditions from Staff? Mr. Padiano asked for clarification on the signage? Committee Member Cathcart stated there needed to be smaller lettering on the scalloped edge of the awnings. Ms. Nguyen stated per City Code they required a 2/3 ratio of the vertical surface. Mr. Padiano stated he was in agreement with that requirement and he would confirm with the mechanical engineering on the screen requirements. He felt painting the screen in a light tan to match the building would work. Chair Wheeler made a motion to approve, DRC 4341-08, Manhattan Supper Club, with the conditions contained in the Staff Report and with the following additional condition: 1. Replace Conditions No. 3 & 4 to read: The applicant shall install new mesh screen, using the smallest application that the mechanical engineer would allow. Similar screening to be added to the east side of the building, to screen the equipment from Main Street and the screen shall be painted to match the beige color of the building. SECOND: Bill Cathcart AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Wheeler MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 10 of 14 5) DRC No. 4360-08-MEAD RESIDENCE A request for adoor/entry treatment that was changed during construction of an addition to asingle-family residence. 143 South Cambridge Street, Old Towne Historic District Staff Contact: Dan Ryan, 714-744-7224, d an ,cit oy forange.org DRC Action: Final Determination Senior Planner, Dan Ryan, presented a project overview consistent with the Staff Report. Applicant, Gary Mead, address on file, stated the original idea was for an arched doorway with a glass panel door, but with children and the proximity to the yard they went with a larger Dutch door which would allow them to bring furniture, Christmas trees and other larger items through it, and he felt it complimented the other features of the home. Public Comment None. Chair Wheeler opened the item for discussion by the Committee. Chair Wheeler stated he had no issues with the project, and many would argue that a simple rectangular door was more appropriate. Committee Member Cathcart stated he had no issue with the project. Committee Member Gladson stated she concurred with her fellow Committee Members. Committee Member Gladson made a motion to approve, DRC 4360-08, Mead Residence, subject to the conditions contained in the Staff Report. SECOND: Chair Wheeler AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Woollett MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 11 of 14 6) DRC No. 4363-08 - RUTA'S OLD TOWN INN A proposal to install a solar mounted (Photovoltaic) system on the roof of a contributing building. 274 North Glassell Street, Old Towne Historic District Staff Contact: Dan Ryan, 714-744-7224, dryan(a,cit. o~ e.org DRC Action: Final Determination Senior Planner, Dan Ryan, presented a project overview consistent with the Staff Report. Applicant, Fred Rugg, address on file stated he wanted to extend the panels to enable solar power to be provided to Rutabegorz Restaurant which could be fed from the same system, and there was room on the roof for additional panels. Applicant, Paul Berkman, stated on the restaurant there was a hidden solar panel in the roof that ran a filtration system. The roof for Ruta's was replaced in 2000. They had tried to make it work on Rutabegorz; however, with the different roof elevations it was not feasible. Public Comment None. Chair Wheeler opened the item to the Committee for Discussion. Chair Wheeler asked if the solar panel height above the roof had been documented on the drawings? Mr. Ryan stated it was not documented. Mr. Rugg stated he would add that to his drawings and the height would be under 4". Chair Wheeler asked how they proposed to install around the plumbing vents and skylights? Mr. Rugg stated they would work around those and there was some mechanical equipment on the ridge area which they would work around or move. Chair Wheeler stated he wanted to establish a minimum distance for installation from the edge of the roof, and a minimum distance from the ridge down and the eave up. He suggested 3' from the barge and 12" at the ridge and asked the applicant if he would be able to work within those recommendations? Mr. Rugg stated yes, he was fine with the recommendations. Chair Wheeler asked how the conduit would be fed to the inverter? Mr. Rugg stated they would go through the attic, through the wall and out to the meter. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 12 of 14 Chair Wheeler asked how they proposed to connect to the restaurant? Mr. Rugg stated they would go down the south side with conduit and they would underground it through the driveway and the conduit would be painted. He stated his previous business had been a cabinet shop and he was very conscientious about the aesthetics of a project and the installation of the panels would look nice. Chair Wheeler asked if there was a problem with the Date palm on the side of the building. Mr. Rugg stated it would not interfere with the proposed project. Mr. Berkman stated the tree would eventually have to be removed as it was so compacted to the side of the building. Mr. Ryan stated there would be a tree removal permit required that would look at the specifics of the planting. Committee Member Cathcart stated he had no issues with the proposed project. Committee Member Gladson stated the guidelines referred to the public view and she felt comfortable as the panels were on the rear of the property. She wanted to ensure compliance. Mr. Rugg stated they would not be visible from the north side of the building. Mr. Berkman stated it was difficult to hide solar panels from all angles. Committee Member Gladson stated she supported the project and wanted to continue to be cautious with solar installations in Old Towne. Mr. Berkman stated the panels were more energy efficient. He had chosen to work with Mr. Rugg who had completed many historic building projects in Old Upland. Mr. Rugg stated in the restaurant they would place an LCD screen that would show how the solar panels would work and the energy savings the solar panels would provide. Chair Wheeler made a motion to approve, DRC No. 4363-08, Ruta's Old Towne Inn Solar Installation, with the conditions contained in the Staff report and with the following conditions: 1. The height from the top of the roof to the top of the solar collectors shall be no more than 4". 2. The distance from the solar collectors to the barge boards on the north and south sides shall be no less than 3'. 3. The distance from the solar collectors to the ridge be no less than l2". 4. The exposed conduit shall be painted to match the exterior color. 5. The conduit connecting to the restaurant shall be underground. 6. Additional panels could be installed to provide power to the restaurant, providing the installation met all the stated conditions. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 13 of 14 SECOND: Bill Cathcart AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Woollett MOTION CARRIED. City of Orange -Design Review Committee Meeting Minutes for August 6, 2008 Page 14 of 14 ADJOURNMENT: A motion was made by Committee Member Gladson to adjourn to the next regular scheduled meeting on Wednesday, August 20, 2008. The meeting adjourned at 6:40 p.m. SECOND: Bill Cathcart AYES:Bill Cathcart, Adrienne Gladson, Craig Wheeler NOES:None ABSTAIN:None ABSENT:Tim McCormack, Joe Woollett MOTION CARRIED.