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08-06-2003 DRC MinutesCITY OF ORANGE DESIGN REVIEW COMMITTEE MINUTES Wednesday, August 6, 2003 Committee Members Present: Jon Califf Leonard Filner Craig Wheeler Joe Woollett (Chair) Staff in Attendance: Jim Reichert, Acting Planning Manager Debbie Ritchey, Recording Secretary Committee Member Absent: None Administrative Session - 4:30 P.M. The committee met for an administrative session beginning at 4:30 p.m. The meeting adjourned at approximately 10:30 p.m. Regular Session - 5:30 PM REVIEW OF MINUTES: The review and approval of the July 6, 2003 and July 23, 2003 minutes was deferred to the August 20, 2003 City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 2 1. DRC No. 3660-01 -SAINT JOSEPH HOSPITAL Redevelopment of St. Joseph Hospital campus for compliance with State earthquake building standards. 1100 W. Stewart Drive (north of La Veta Avenue & east of Main Street) Staff Contact: Christopher Carnes, Senior Planner DRC Action: Recommendation to Planning Commission St. Joseph representatives presented the revised landscaping and building plans for the proposed Phase 1, 234,000 sq. ft. hospital building, facilities plant building, and the conceptual site and building massing and height plans for those buildings being built in the latter phases of the project. The Hospital is proposing a new master plan to allow for the orderly redevelopment of the campus so as to comply with State law regarding earthquake-building standards for medical buildings and to improve the hospital facilities. The applicant specifically reviewed the street side landscaping along the entry drive from Main Street, the upgraded landscaping materials around the physical building, and the slight revisions to the exterior building facades for the new hospital building. The existing street trees along Stewart Street are being removed from the entry to the parking structure to the existing hospital building due to the need to do substantial grading of the new entry drive and being that the proposed variety of replacement tree (Italian Cypress) is the same as originally planted along the street. In response to the applicant's presentation, the DRC members reviewed the following: 1. View-lines from Main Street and La Veta Avenue to the new building; 2. The interconnection of the new building to the existing building and compatibility of building materials; 3. Pedestrian walkways; 4. The materials used in the entry plaza between the new building and existing buildings; 5. The building massing materials; 6. On-site vehicular and pedestrian circulation. In summary, the consensus of the DRC members was that the revised project was an improvement because the increased building setback for the physical plant building reduced the likelihood of a corridor effect along the south side of Palmyra Avenue, the proposed building materials and details for the physical plant building are understated and should reduce the visual impact of the new building when viewed from the residential properties on the north side of Palmyra Avenue, and the views created by the new medical building were compatible with existing medical buildings located in the vicinity of the site. A motion was made by Committee Chair Joe Woollett to recommend approval of the preliminary site, building, and landscaping plans for the Phase 1 medical building and physical plant building, the building massing and height for the latter phase development to the Planning Commission subject to the following conditions: 1. The applicant returns to the DRC within 30 days with the following information: City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 3 A. Additional building details regarding the entry plaza between the new building and existing buildings; B. The first floor building plans; C. The roof plans to indicate the location of roof mounted equipment and screen walls. D. A landscaping study for the vehicular access drive between the proposed building and CHOC Hospital building to show what additional landscaping materials can be added to improve the streetscape views. 2. The DRC shall review and approve all future site, building, and landscaping plans prior to submittal of plans to the State. SECOND: Jon Califf AYES: Jon Califf, Craig Wheeler, Joe Woollett NOES: None ABSENT: Leonard Filner ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 4 2. DRC No. 3699-02 -SAINT MARY'S SERIAC ORTHODOX CHURCH Review of final landscape plans for the expansion of an existing church facility. 1515 E. Taft Avenue Staff Contact: Daniel Ryan, Senior Planner DRC Action: Final Determination Approved on the Consent Calendar A motion was made by Committee Member Craig Wheeler to approve the project as submitted. SECOND: Jon Califf AYES: Jon Califf, Craig Wheeler, Joe Woollett NOES: None ABSENT: None ABSTAINED: Leonard Filner MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 5 3. DRC No. 3814-03 -THE VILLAGE AT ORANGE Proposal to construct two new building pads totaling 12,800 sq.ft. as part of the comprehensive renovation of the former Mall of Orange shopping center. 2100-2300 N. Tustin Street Staff Contact: Chuck Lau, Associate Planner DRC Action: Recommendation to Planning Commission Approved on the Consent Calendar A motion was made by Committee Member Jon Califf to recommend approval of the project to the Planning Commission as submitted. SECOND:Craig Wheeler AYES:Jon Califf, Craig Wheeler, Joe Woollett NOES:None ABSENT:None ABSTAINED:Leonard Filner MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 6 4. DRC No. 3816-03 -THE JENSEN BUILDING Proposal to develop a 2-story, 15,293 sq. ft. office building within Old Towne on a portion of a lot that is currently developed with an antique mall, parking lot, and a Farmer's Market on Thursdays. 143 West Almond Avenue (Old Towne Historic District) Staff Contact: Mario Chavez-Marquez, Assistant Planner DRC Action: Recommendation to the Staff Review Committee Reviewed at the OS-07-03, 06-18-03, and July 2, 2003 meetings) As with prior meetings, due to the fact that two of the Committee Members' (Committee Chair Joe Woollett and Committee Member Craig Wheeler) offices are located within 500 feet of the applicant's property (143 W. Almond), they may not participate in the decision on the property. However, the City Attorney has informed City staff, that under what is called the Rule of Necessity, one of the two DRC members can remain in order that a quorum can be established so that DRC can make a decision. At random, Committee Member Wheeler was chosen to remain to establish a quorum, but he cannot participate in the discussion nor vote to make a recommendation. His vote cannot be used to break a tie. Committee Chair Joe Woollett commented that since he would be leaving the meeting Vice Chair Leonard Filner would be in charge. At 5:42 p.m. Committee Chair Woollett left the room. Susan Secoy, Architect, presented the proposal along with Dan Jensen and Paul Jensen, applicants/owners. At the last meeting the project was recommended for approval to the SRC. Since that meeting they have been approved through SRC and are now back to DRC for review of some final issues. Ms. Secoy described the progression of the studies for the entryway treatment. A study of the lobby and plans showing the first and second floors was shown. The primary drama is at the corner of the building. The elevator shaft will be brick; a brick vertical element will be coming through the building (brick, glass, and brick again -which will cause a layering effect). Glass will be added over the entry. Breaking the canopy is a separate element; this helps to define the main entry as a special architectural place through the rest of the retail spaces. Subtle refinements have been made. The doors have been shifted from the original scheme to show a balance. Mario Chavez-Marquez, staff member, pointed out changes the applicant has made on plans, and stated that there were some questions as to the placement of trees. Mr. Dan Jensen wanted to discuss the tree count and a study he had done. He wondered how the City calculates the required number of trees. He referenced other lots in the area that have a limited number of trees. Mr. Chavez-Marquez explained the code requirement. Committee Member Jon Califf asked Ms. Secoy what are the thoughts on signs? Ms. Secoy answered it was completely contingent on if there were several tenants or just one tenant. City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 7 Ms. Secoy indicated that the signage, lighting and accessory architectural features will be designed later, but will be traditional in style. A discussion regarding the signs followed. Also discussed were building material types, canopy supports, addressing of site (most likely it will be single address with suite letters or numbers), overall landscaping concepts and staff's recommendation regarding an additional landscaping planter, increasing the number and size of trees elsewhere on the site, bike racks and motorcycle parking. Committee Vice Chair Filner asked what the design intent was in regards to landscaping. Ms. Secoy sees it as being a well manicured, layered type of effect. Ms. Secoy added that vines were also going to be used on the building to soften the look a bit. Mr. Dan Jensen mentioned that the Antique Mall could become a market again. If this happens there would be delivery trucks coming in and out a couple of times a week, and the need for a loading dock area. His concern was the planter, parking, and use of the area. Committee Vice Chair Filner discussed the trees and was asking for an increase in the tree sizes, and adding trees. A discussion followed regarding where trees could be added and increasing the number and size of the trees. Committee Member Jon Califf asked Mr. Chavez-Marquez for clarification of the motorcycle and bike parking mentioned in the staff report. Mr. Chavez-Marquez explained that staff is looking for a detail of the interior space, and how it will all work. It's a design and development issue. A motion was made by Committee Member Leonard Filner to recommend approval of the project to the Planning Commission subject to the following conditions. 1. That the main entry to the building and the southeast corner to be per Exhibit A as submitted. 2. To make the tree in the large planter in the northwest corner of the lot be a 48" box and also that the 2 trees in the southwest corner be a 48" box. The type of tree should be Crepe Myrtle. All other trees will be sized according to the preliminary plan on record. 3. All other conditions as outlined in the staff report excluding condition number 3. Condition number 3 is not recommended by the DRC. 4. Final landscape and irrigation plans be submitted to staff for approval. SECOND: AYES: NOES: ABSENT: RECUSED: ABSTAINED: Jon Califf Jon Califf, Leonard Filner None None Joe Woollett Craig Wheeler City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 8 5. DRC No. 3824-03 -JOHN PAVANO Proposal to construct a replacement 2-car garage. 817 E. Palmyra Avenue (Old Towne Historic District) Staff Contact: Daniel Ryan, Senior Planner -Historic Preservation DRC Action: Final Determination Continued from 7-23-03 meeting) Dan Ryan, staff member, and Paul Mitchell, architect representing the applicant presented the revised plans to address the issues that were raised at the last meeting. Revisions: Roof pitch matches the existing residence. Same carriage doors. Took windows off Everything has been made to match the existing house. Janet Crenshaw, 464 N. Shaffer -She is pleased with the changes in the project and thinks it's going in the right direction. Committee Member Craig Wheeler went over a couple of items left over from the prior meeting and hadn't been shown yet. Mr. Mitchell addressed each item. A motion was made by Committee Member Craig Wheeler to approve the project subject to the following conditions: 1. That 4 x out lookers be installed at various points along the barge end of the garage to match the existing out lookers on the existing house and to support the barge board. 2. That the extended barges be constructed without flat out lookers in conformance to the drawing labeled "Historic Barge Roof Treatment". 3. That the front gable should be dropped to be halfway between the two walls of the projecting front portion. 4. That the garage door should be centered under that front portion. SECOND: Joe Woollett AYES: Jon Califf, Craig Wheeler, Joe Woollett NOES: None ABSENT: Leonard Filner ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 9 6. DRC No. 3833-03 -ROBERT ANDERSON Proposed exterior modifications for an existing 1920 Bungalow residence. 345 N. Harwood Street (Old Towne Historic District) Staff Contact: Dan Ryan, Senior Planner -Historic Preservation DRC Action: Final Determination. Committee Member Jon Califf recused himself from this item due to the conflict of being a property owner near the subject site; however he will remain seated in order to make a quorum. Dan Ryan, staff member, and Robert Anderson, applicant presented the project. Committee Chair Joe Woollett indicated several modifications have occurred without review and approval of the City. The Design Guidelines were described to the applicant and the importance of consistency. Mr. Anderson stated he is willing to make any corrections required to get the home ready for someone to move in. Committee Chair Woollett requested some proper drawings showing the way the building should be modified. The trim does not match the style of the building. A discussion followed regarding the trim, gable and vents. The eaves were also discussed. The Committee agreed that what is needed is a set of accurate drawings showing what is being done to the house so they can approve it and the applicant can go with confidence and build it. They need to have drawings to scale for the entire house. Janet Crenshaw, 464 N. Shaffer - Had a couple of comments about the front door and wanted to make sure that it was going to be changed. Mr. Anderson pointed out what he understood the problem areas to be: Drawings to scale Replace trim Replace door Replace windows Replace eaves Replace glass block A motion was made by Committee Member Craig Wheeler to continue the project. Before the project can be reviewed further the Committee will need to have a set of measured, scale drawings that address how the applicant is going to repair such items as the window trim, the eaves, replacement of the windows with new wood windows, replacement of the doors, City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 10 elimination of the glass block by a wood window or no window, as it was originally, with a ceiling vent in the bathroom, gable end vents, and fascias. SECOND:Joe Woollett AYES:Craig Wheeler, Joe Woollett NOES:None ABSENT:Leonard Filner ABSTAINED:Jon Califf MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 11 7. DRC No. 3836-03 BRADLEY PLAZA Proposed signage program for an existing 2-story office complex. 2100 & 2200 W. Orangewood Avenue Staff Contact: Chuck Lau, Associate Planner DRC Action: Final Determination Chuck Lau, staff planner, presented the project. The proposal is to establish a new signage program for an existing professional office complex known as Bradley Plaza (the old sign program was established in 1983). A motion was made by Committee Chair Joe Woollett to approve the proposed signage program subject to the following conditions: 1. Wall sign height shall be limited to a ratio of two-thirds (2/3) of the height of the vertical wall surface (fascia) upon which it is attached to. 2. Wall signs shall be limited to two lines of text. (Wall signs with more than two lines of text must be submitted to the DRC for approval). SECOND: Jon Califf AYES: Jon Califf, Craig Wheeler, Joe Woollett NOES: None ABSENT: Leonard Filner ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 12 8. DRC No. 3837-03 - CHAPMAN UNIVERSITY SCHOOL OF FILM & TELEVISION Proposal to construct athree-story Film and Television School, which will provide approximately 80,000 square feet of program space for a film school and related academic/administrative uses. 305 W. Maple Avenue (Old Towne Historic District) Staff Contact: Christine Kelly, Contract Project Manager DRC Action: Recommendation to Community Development Director Christine Kelly, staff member, introduced the project with Mark Hickner of EDAW presenting along with other staff from EDAW and Chapman University. Committee Chair Joe Woollett started with the existing building issue first. Mr. Hickner stated that the EIR addresses historical resources for the whole Specific Plan area. A historical analysis was done for this project. Certain things were being pointed out on plans/displays. Mr. Hickner responded to Chair Woollett's question regarding the historical significance of the existing structure and past use from an EIR standpoint. Mr. Hickner said that the Film School site was the only one being discussed this evening, and this building was not deemed historically significant either by building or by use. Several mitigation measures for the EIR need to be done, one being a documentary focusing on both buildings, but focusing on the Film School first. Mr. Hickner also addressed DRC's inquiry regarding the relationship and orientation of the new film school structure to the surrounding neighborhood and other new structures on the Chapman University campus. Committee Chair Joe Woollett remarked that all of what is being said is not an issue that the Committee can act on. Ms. Kelly answered that what is being looked at is that the building being reviewed is an appropriate in-fill and replacement of the contributing structure/use. In the definition of how it's looked at, a finding still needs to be made. Chair Woollett felt that the contributing use was not being addressed within the new building, except in terms of the Specific Plan. Chair Woollett stated that what is being discussed is not part of the design, therefore since it is not a design issue, the Committee would not be able to act on it and that it would be a Planning Commission issue. Ms. Alice Angus, Director of Community Development offered an explanation. The property is listed as contributing historically because of the use of the one building. The City's demolition procedures say that you need to environmentally review it. In order to approve a demolition plan, you have to be approving a replacement use and building. The Committee's role, aside from the role Planning Commission and Council will take on the environmental document, is to look at the replacement use and building (focusing on the building) as to if it is an appropriate replacement in that location. To further clarify the Demolition Ordinance, when the City tore down an old building, a replacement use had to be approved by the Committee, which in that case was a parking lot. So it was not the same type of structure, in fact not a structure at all, but a parking lot. What the City does not want is buildings torn down and vacant lots left in their place. The City wants another use to be approved and if the use is a building, the Committee is City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 13 reviewing the building to see if it's consistent. Chair Woollett stated, "in a sense, this is an adaptive reuse of the site". Ms. Angus answered that it could be looked at that way. Chair Woollett moved on saying that the applicant and representatives wanted to discuss other areas being addressed in terms of relationship to the university, to Old Towne, in general and specifically in terms of the neighborhood. Mr. Hickner showed aerial photographs, pointing out industrial areas, railroad tracks, and residential areas. He spoke of the Specific Plan, which points out design issues, and how the campus is broken up into different areas, such as residential area, campus area, and then as you go out further you get more into the industrial areas. He also had plans showing the Chapel, Oliphant Hall, Leatherby Libraries, and the Film School, which showed the similarities in the buildings. The intention is to design the building so that when people look at it they think, "this is a movie studio". A discussion followed on what materials were going to be used in the building of the Film School and the reasons why certain materials were preferred, or necessary, over others. The Committee next looked at the Site Plan and Mr. Hickner pointed out how landscaping has been used as a buffer. Chair Woollett questioned the orientation of the entrance. Mr. Hickner answered that future plans may include vacation of Cypress Street and eventually create some type of pedestrian mall, which would be a new focal point that can't be seen yet on the plans. Mr. Hickner mentioned they would be coming back with a Master Landscape Plan and the street trees used will be reflecting the ones already in the area tying into a schematic hierarchy. Chair Woollett asked if there were any questions or comments from the public. Janet Crenshaw, 464 N. Shaffer - had a question regarding parking. Kris Olson of Chapman University answered that the additional parking made available from the Film School should alleviate some of the issues with the Dance Center. While looking at the plans, Committee Member Jon Califf had a question as to where and what type of utilities would be going in. A discussion of location and screening of chiller and other utility equipment at the rear of the property followed. Also discussed was a wall being put up to block sound. The current plan is to put up a fence (not chain link) and have it covered with landscaping. The applicant was also advised to make sure they meet the requirements of the City's noise standards. The applicant responded this would not be a problem. Mr. Michael Bloyd discussed the color bands on the plan boards, banding of roof structure, barrel vault, colors, etc. The roof equipment was discussed in regards to location, screening material, color, and line of sight from pedestrian level. There was a short discussion regarding the shade and shadow study. City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 14 A motion was made by Committee Chair Joe Woollett to recommend approval of the project to the Community Development Director: 1. That the architectural and preliminary landscape plans do comply with the Old Towne Design Standards, Secretary of the Interior Standards, Design Standards for the Southwest Project Area, the Draft Specific Plan Amendment Standards, and the City's Local CEQA Guidelines for the proposed infill project. A 2°d motion was made by Committee Chair Joe Woollett to recommend approval to the Community Development Director: 2. That the replacement structure is a satisfactory, adaptive reuse of the site in consideration of the demolition of the existing industrial building which housed a historical use. SECOND:Craig Wheeler AYES:Jon Califf, Craig Wheeler, Joe Woollett NOES:None ABSENT:Leonard Filner ABSTAINED:None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for August 6, 2003 Page 15 9. DRC No. 3840-03 -JOHN WILSON Proposed exterior modifications for an existing 1921 Bungalow residence. 605 E. Palmyra Avenue (Old Towne Historic District) Staff Contact: Daniel Ryan, Senior Planner -Historic Preservation DRC Action: Final Determination Dan Ryan, staff member, and Mr. John Wilson, applicant presented the project. Mr. Ryan described the proposed modifications, including new French doors and pillars. Mr. Wilson and the Committee discussed the number and type of pillars, and also window and door treatments. A motion was made by Committee Member Craig Wheeler to approve the project subject to the following conditions: 1. That the front porch columns be as owner/applicant suggests; pair of rectangular wood post (6x6) with pedestal base and wood siding to match the house. 2. On rear elevation, that the double French door in the kitchen, be replaced by single ten light French door with side lights as indicated by the owner. 3. That the double French door on the bedroom side be replaced by double ten light French doors with sidelights as indicated by the owner. 4. That the bathroom window be a single pane fixed hopper type wood window. 5. That window and door trim on rear elevation match, as close as possible, the trim on the front. SECOND: Jon Califf AYES: Jon Califf, Craig Wheeler, Joe Woollett NOES: None ABSENT: Leonard Filner ABSTAINED: None MOTION CARRIED N:\C D D\P L N G\Council Commissions Committees\DRC\DRC 08-06-03 drem.doc