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11-20-2002 DRC MinutesCITY OF ORANGE DESIGN REVIEW COMMITTEE MINUTES Wednesday, November 20, 2002 Committee Members Present: Jon Califf Leonard Filner (Vice Chair) Craig Wheeler Joe Woollett (Chair) Staff in Attendance: Jeffry Rice, Planning Manager Chuck Lau, Associate Planner Howard Morris, Landscape Coordinator Khanh Le, Recording Secretary Committee Member Absent: Mark Paone Administrative Session - 4:30 P.M. The committee met for an administrative session beginning at 4:30 p.m. The meeting adjourned at approximately 8:00 p.m. Regular Session - 5:30 PM REVIEW OF MINUTES: None CONSENT ITEMS: None City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 2 1. DRC No. 3695 - CHAPMAN UNNERSITY PARKING STRUCTURE Review of final landscape plan for parking structure. One University Drive (northwest of Shaffer Street/Walnut Avenue intersection) Staff Contact: Anna Pehoushek, Senior Planner apehoushek(a~,cityoforan~g DRC Action: Final Determination A motion was made by Committee Chair Woollett to continue the project. (The request fro continuance was made by the applicant prior to start of the meeting. SECOND: Filner AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett NOES: None ABSENT: Mark Paone ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 3 2. DRC No. 3759 - ALAMEDA MARKET Construction of a new 5,008 square foot market and check cashing facility. 122 S. Hewes Street Staff Contact: Jeffry Rice, Planning Manager jrice(~~cityoforange.org DRC Action: Final Determination Mr. Ed Miller (6922 E. Monaco Pkwy), General Contractor, presented the project. The proposal is to construct a new facility for a food market and a check cashing business. The meeting was opened to the public: Mr. Roy Shahbazian (3808 E. Palm Ave, Orange) showed pictures of the area, and emphasized that he would like to see the architectural design fit the community's character, safety needs, and making it more inviting to the community. He is opposed to project unless it's safe for pedestrian access because he believes most shoppers access the area on foot. Committee Member Filner expressed the staff concern about the current high level of pedestrian activity and the site plan does note this. Also, the landscaping plan is vague. Committee Chair Woollett suggested the applicant work with the adjacent buildings to fit the area. Mr. Miller explained they've explored different designs and this design seems to be the best fit. He has approached the surrounding neighbors concerning some compromise on parking and the use of space, but has not had significant results. He added that the applicant is willing to do what the committee recommends, but is asking for feedback. Committee Member Wheeler asked if the applicant has considered staff's suggestion on providing some sitting areas. Mr. Miller replied that the owner is friendly and is open to that, but the opinion is that they don't want people to congregate around the area. Also, it would require the building being shortened of space a little to provide a sitting area. Committee Member Filner reminded the applicant that the condition is specifically asking for a pedestrian area. He suggested that since the landscape area is more than required, the applicant could take some landscape space to the pedestrian area. Committee Member Wheeler asked if there is a recommendation for landscape for high traffic area. City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 4 2. DRC No. 3759 - ALAMEDA MARKET Committee Member Filner replied that the staff does have some recommendations for unfriendly" landscaping to prevent the landscaping from being trampled on. Committee Chair Woollett had some specific questions concerning the design of the site plan, in which Mr. Miller responded to. Committee Member Filner asked if the applicant plans on having shopping carts. Mr. Miller replied in the affirmative. Committee Chair Woollett and Mr. Miller discussed in details the curb and the circulation for the site plan, taking into consideration the shopping carts, the parking needs, and the limitations of the design due to space. Committee Member Wheeler asked if the design includes a balcony. Mr. Miller replied that the blueprint currently does not reflect it, but there is a plan for a balcony. Committee Chair Woollett pointed out that the signage is a little over sized. Committee Member Califf asked for clarification on the codes concerning the signage. Mr. Rice responded that the signage is limited to two (2) signs and within a certain size. The committee concluded that this project needs to be continued until the applicant can update the design. Committee members suggested the applicant address a couple of different issues: 1) Windows need to be tied into the design. 2) The brick and tiles for the building. 3) The area over the entry door needs clarification. 4) Reducing the bumper area in the parking lot to help save some space for the curb. 5) Landscaping details. A motion was made by Committee Member Filner to continue the project. SECOND: Craig Wheeler AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett NOES: None ABSENT: Mark Paone ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 5 3. DRC No. 3784 -TONY & LETICIA TRABUCCO Renovation and expansion of an existing 1914 Bungalow residence in Old Towne. 450 S. Orange Street (Old Towne Historic District) Staff Contact: Chuck Lau, Associate Planner DRC Action: Recommendation to Planning Commission Continued from 11-06-2002 meeting) Mr. and Mrs. Tony and Leticia Trabucco presented the project. Mr. Trabucco explained the changes that have been made since the last time the project was presented: 1. The shed dormers are changed into a gable style. 2. The back dormers are slightly smaller. 3. The back section of the addition has been lowered. 4. The north side is tapered, reducing the square footage of the upstairs area. 5. The back porch is modified to better match the style of the front porch. 6. The pillars also have changed in style. The meeting was opened for public comments: Mr. Jeff Frankel (384 S. Orange St.) stated that the new design looks better in terms of scale. He asked what is percentage of the upstairs footage and noted that the Old Towne Reservation Association is concerned about what is visible from the street, not wanting anything too bulky. Ms. Janet Crenshaw likes the fact that the front porch is being restored to its original design. Committee Member Wheeler asked if the applicant is proposing to use cultured stone or brick. Mr. Trabucco replied that it would be brick, but they have not yet decided on an exact color. A motion was made by Committee Member Wheeler to recommend approval of the project to the Planning Commission with the following conditions: 1. The front porch column bases shall be brick material. 2. Applicant shall verify the plate height of the rear addition, so that the new roof is lower than the existing roof, as indicated on the rear building elevation plans. The approval is based on the findings listed in the staff report as follows: 1. The proposed work conforms to the standards and design criteria referenced and/or recommended by the Design Review Committee or other reviewing body for the project. 2. The proposed work complies with the Secretary of the Interior Standards for Rehabilitation and Guidelines for Rehabilitation and the City's Local CEQA Guidelines in the use of appropriate materials for additions and new in-fill construction within the City's Historic District. City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 6 3. DRC No. 3784 -TONY & LETICIA TRABUCCO (Continued The proposed work will neither adversely affect the significant architectural features of the building, nor adversely affect the character of historical, architectural, or aesthetic interest or value of the building, its site, or the surrounding neighborhood. SECOND:Jon Califf AYES:Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett NOES:None ABSENT:Mark Paone ABSTAINED:None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 7 4. DRC No. 3785 - KOTHARI DENTAL OFFICE Proposal to increase the overall building square footage by enclosing two spaces to the east and west elevations for the construction of additional office space, add required landscaping, and a monument sign. 765 N. Tustin Street Staff Contact: Mario Chavez-Marquez, Assistant Planner DRC Action: Final Determination Mario Chavez-Marquez, Assistant Planner, introduced Mr. Darshaw Shah, S.E. (Integral Consultants, 10 Lynn Field, Irvine 92620), Dr. Ramesh Kothari DDS (765 N. Tustin), and George Handy (24621 Via San Fernando, Mission Viejo, CA). He also explained that the applicant is proposing to construct additional office space by filling in the two void areas of the current existing building on North Tustin Street. The applicant would be required to apply for a reduction of parking space. Part of the project will also be to improve the landscaping and the parking lot layout. Using the material board, pictures, color palette, and blueprints, Mr. Chavez- Marquez showed the committee what the design proposal looks like. Mr. Shah commented that this proposal to improve the building from its current appearance will greatly benefit to the community. Committee Chair Woollett asked if the applicant can explain in further details the two (2) entrances, specifically what the ramp on the south entrance be used for. Mr. Handy explained that ramp at the south entrance is to serve pedestrians who are coming from the street. The way the building is designed, that south entrance is has an additional entry and reception area. Committee Member Wheeler wanted to clarify whether that south entrance is really the primary entrance. Mr. Handy replied in the affirmative. Committee Member Wheeler also asked why the applicant has decided to put cultured stones on the front of the building, the invisible parts of the building, and the side of the ramps, but not in the areas where it's really in use by the patients. Mr. Handy explained that was suggested by the planning committee. Committee Member Wheeler asked if the applicant has considered a roof covering over the area where pedestrians will be walking. Mr. Handy replied that they are in the process of considering a recessed entrance or some sort of awning. Committee Chair Woollett asked why there is a ramp on the east side. Mr. Handy replied that it is a matter of convenience for the handicapped parking patients, which are right around that area, and also in compliance with the planning committee's suggestion. City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 8 Committee Chair Woollett inquired about the drainage system on the roof. Mr. Handy explained that all the mechanical equipment would have to be relocated. There will be internal roof drains. Committee Chair Woollett also inquired about the lighting in the parking lot. Mr. Handy replied that they have an electrical engineer who will provide a photometric plan. The current photos show spot lights that are present now. The lighting on the building is more subdued. Lighting plans, as required, will be presented at a later time. Staff Planner Lau explained that lighting will be addressed by the police department, Mr. Brad Byer will look at the photometric plan and perform an onsite meter reading, but the aesthetics is part of the DRC's purview of things to address. Committee Member Califf asked what kind of trash pickup is in this area. Mr. Shah replied that it is like the residential pick up. Committee Chair Woollett addressed the roof design and how the water will run off of the roof. Mr. Handy replied that the applicant can provide roof gutters and down spouts. Addressing a couple of different options for the roof and how people walking right below will be drenched by the water coming off of the roof, the applicant concluded that they will have to develop this issue further. Committee Member Wheeler stated that the applicant will also need to pay attention to the height of the sign and distance from the property line. Committee Member Filner asked the applicant if he has plans on hiring a landscape architect to prepare the landscape plans, which are currently vague and not drawn to scale. Dr. Kothari replied that in an effort to keep costs down, he had not planned on it, but is willing if it is required. Committee Chair Woollett concluded by asking the applicant to come back to the committee with an updated design addressing the following issues: 1) Lighting of the parking lot, 2) Entrance in the back, 3) The water issue from the roof, 4) The landscape and irrigation plan. A motion was made by Committee Member Califf to continue the project. SECOND: Craig Wheeler AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett NOES : None ABSENT: Mark Paone ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 9 5. DRC No. 3788 - CHAPMAN UNIVERSITY LEATHERBY LIBRARIES Proposal to replace the existing Thurmond Clark Memorial Library. The proposed library will be four stories, 62-feet in height, 81,093 sq. ft. of program space on the four floors, and 19,452 sq. ft. of flexible space in the basement for other campus uses for a combined total of 100,492 sq. ft. in area. East of Glassell Street between Sycamore Avenue and Palm Avenue, One University Drive. Zoned Public Institution (PI) and within the City's Historical District. DRC Action: Recommendation to Community Development Director Project Contact: Ken Ryan (949) 660-8044 Staff Contact: Jeffry Rice (714) 744-7221, jrice(a~cit of~ran e.or Since the applicant for agenda item number five (5) and six (6) were the same party, the two items are addressed together. Mr. Kris Olsen (Chapman U. 1 University Dr., Orange), Mr. Bob Murrin A/A, and Mr. Bill Cathcart represent Chapman University. Mr. Olsen introduced the project. He stated that the scope of the project includes replacing the existing Thurmond Clark Memorial Library with the new Leatherby Libraries and adding to the north side of the existing Bertea Hall, naming it the Oliphant Hall. Mr. Murrin, the architect, explained how the design came about. He reminded the committee of the process in designing the chapel and explained the same concepts were used to design the proposed library and music hall. The same brick and plaster pallet will be used. Other elements used are from the current campus, such as the columns and colors. The emphasis is on creating a focal point that is identifiable and memorable. A rotunda, or twenty-hour reading room, is created for the students to congregate; the hope is for students to gather here, after hours, instead of in the community. Also, the theme is centralizing the quad and infusing life back into front of building. Mr. Murrin then explained the design of the Bertea building, agenda item number six 6), using the blueprints for illustrations. Committee Member Califf asked there are any plans to address the differences between the new and the old building. Mr. Cathart replied that the landscape plans will help soften the differences between the buildings and spaces. But because of the complexity of the landscaping requirements to compensate for the differences in the building, the landscaping plans presented today are not complete. Also, what is presented today is the landscaping plan for the building while it's in its temporary state. If the conceptual design of the buildings is approved, a clearer direction for the landscaping plans can be made. Mr. Cathart continued by addressing one of the staff's concerns over the architectural design affecting the pedestrian walkway. Mr. Cathcart explained that the pedestrian walkway remains City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 10 the same. He explained the design of this particular area pointing to the blueprint for illustration. He added that the pedestrian walkway, because of the fire access requirement, has to remain at least twenty (20) feet, although the surrounding islands may have to be consolidated into a more formal pedestrian walkway. Mr. Olsen also added that the goal is to have a cohesive landscape plans, between both the Libraries and the Bertea building. Committee Member Filner asked what would be the limit of the landscape plans and whether the committee will be setting the pattern for the final look. Mr. Cathart replied the landscape will still include the rough area and what the space will ultimately become. The chronological order will be the buildings will be built first, then the landscaping surrounding the buildings, and then the filler spaces that's being addressed, will then be designed and refined to conform to the master plan. Committee Member Wheeler asked what the period of time between the two projects. Mr. Olsen replied that the whole project is a twenty (20) months project. Committee Member Filner expressed concern about the planting material. Mr. Cathart reassured Committee Member Filner that the master plan will address all of that. He stated the exterior project is a two (2)-phase project. The master plan will come to the committee for approval, then the fine-tuning of how that master plan is actually delineated with plan material. All the trees on campus are being analyzed, to decide which ones should be enhanced. One of the long term goals is to have an arborous campus, which means it has to have a number of varieties of trees, but not hap-hazardly. Mr. Olsen added that the intent of landscape master plan is to make everything on campus consistent, keeping the old meandering theme, but also enhancing the current landscaping. Committee Chair Woollett expressed concern with the linkage of the colors and textures of the landscaping between proposed building and the surrounding buildings. Mr. Rice interjected that he interprets the proposed wording of the plan to have a mall, which invokes a formal path, an arcade of trees. Mr. Cathart explained that the intention is to have a gathering space, a ceremonial circulation. The idea is to keep the spaces secretive, until a person arrives at the space and then it opens up. Another goal is not only to make the entry points internally more visibly important on campus, but also to the exterior of the campus more safe for pedestrians who are entering the campus. Committee Chair Woollett stated he feels the southern end of that mall is a major entrance point. Committee Member Filner stated he is not sure he agrees with the concept of that area on campus being separated into different quarters with its different functions and different aspects. City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 11 It needs continuity, definition for the circulation, and accents on other areas, courts, and gathering spaces. Mr. Cathart concurred with Committee Member Filner, stating that is more the route that is taking place, more of the pedestrian and gathering spaces. The pedestrians spaces are being linked together and then the gathering spaces are being extended from that. Committee Member Califf made an observation that the element that is being presented destroys any direct link between the two (2) buildings. Mr. Olsen explained that at one point, the horseshoe design was considered, but after some analysis and calculations, the result was that design was using up too much space. The committee discussed the challenge of relating the new buildings to the old buildings. Public comments came from Ms. Janet Crenshaw (464 N. Shaffer), who stated she loves the direction the project is going. Committee Chair Woollett reminded the committee that the committee's action is to recommend this to the Community Development Director. The committee is concerned about the juxtaposition of those two (2) buildings. Another vital concern is also the landscape of the north side of the mall. Committee Member Filner stated he hopes to see tree sizes to be larger than fifteen (15) gallons trees. Mr. Cathart replied that the final trees will be larger but the temporary ones, during the transition period will not. Committee Member Wheeler asked the applicant to pay particular attention to the connection between Oliphant and Bertea Halls. A motion was made by Committee Chair Woollett to approve the project as submitted. SECOND: Jon Califf AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett NOES: None ABSENT: Mark Paone ABSTAINED: None MOTION CARRIED City of Orange -Design Review Committee Meeting Minutes for November 20, 2002 Page 12 6. DRC No. 3789 - CHAPMAN UNIVERSITY OLIPHANT HALL Addition to the north side of Bertea Hall. The proposed hall will have three floors and a basement, a total of 24,140 sq. ft. in area. East side of Glassell Street between Sycamore Avenue and Palm Avenue, One University Drive. Zoned Public Institution (PI) and within the City's Historical District. DRC Action: Recommendation to Community Development Director Project Contact: Ken Ryan (949) 660-8044 Staff Contact: Jeffry Rice (714) 744-7221, jrice(a~ctyoforan~e.or~ Discussed along with agenda item number five (5). A motion was made by Committee Chair Woollett to approve the project as submitted. SECOND:Jon Califf AYES:Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett NOES:None ABSENT:Mark Paone ABSTAINED:None MOTION CARRIED N:\C D D\P L N G\Council Commissions Committees\DRC\DRC 2002\11-20-02 drem.doc