11-20-2002 DRC MinutesCITY OF ORANGE
DESIGN REVIEW COMMITTEE
MINUTES
Wednesday, November 20, 2002
Committee Members Present: Jon Califf
Leonard Filner (Vice Chair)
Craig Wheeler
Joe Woollett (Chair)
Staff in Attendance: Jeffry Rice, Planning Manager
Chuck Lau, Associate Planner
Howard Morris, Landscape Coordinator
Khanh Le, Recording Secretary
Committee Member Absent: Mark Paone
Administrative Session - 4:30 P.M.
The committee met for an administrative session beginning at 4:30 p.m. The meeting adjourned
at approximately 8:00 p.m.
Regular Session - 5:30 PM
REVIEW OF MINUTES: None
CONSENT ITEMS: None
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 2
1. DRC No. 3695 - CHAPMAN UNNERSITY PARKING STRUCTURE
Review of final landscape plan for parking structure.
One University Drive (northwest of Shaffer Street/Walnut Avenue intersection)
Staff Contact: Anna Pehoushek, Senior Planner apehoushek(a~,cityoforan~g
DRC Action: Final Determination
A motion was made by Committee Chair Woollett to continue the project. (The request fro
continuance was made by the applicant prior to start of the meeting.
SECOND: Filner
AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett
NOES: None
ABSENT: Mark Paone
ABSTAINED: None
MOTION CARRIED
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 3
2. DRC No. 3759 - ALAMEDA MARKET
Construction of a new 5,008 square foot market and check cashing facility.
122 S. Hewes Street
Staff Contact: Jeffry Rice, Planning Manager jrice(~~cityoforange.org
DRC Action: Final Determination
Mr. Ed Miller (6922 E. Monaco Pkwy), General Contractor, presented the project. The proposal
is to construct a new facility for a food market and a check cashing business.
The meeting was opened to the public:
Mr. Roy Shahbazian (3808 E. Palm Ave, Orange) showed pictures of the area, and emphasized
that he would like to see the architectural design fit the community's character, safety needs, and
making it more inviting to the community. He is opposed to project unless it's safe for
pedestrian access because he believes most shoppers access the area on foot.
Committee Member Filner expressed the staff concern about the current high level of pedestrian
activity and the site plan does note this. Also, the landscaping plan is vague.
Committee Chair Woollett suggested the applicant work with the adjacent buildings to fit the
area.
Mr. Miller explained they've explored different designs and this design seems to be the best fit.
He has approached the surrounding neighbors concerning some compromise on parking and the
use of space, but has not had significant results. He added that the applicant is willing to do what
the committee recommends, but is asking for feedback.
Committee Member Wheeler asked if the applicant has considered staff's suggestion on
providing some sitting areas.
Mr. Miller replied that the owner is friendly and is open to that, but the opinion is that they don't
want people to congregate around the area. Also, it would require the building being shortened
of space a little to provide a sitting area.
Committee Member Filner reminded the applicant that the condition is specifically asking for a
pedestrian area. He suggested that since the landscape area is more than required, the applicant
could take some landscape space to the pedestrian area.
Committee Member Wheeler asked if there is a recommendation for landscape for high traffic
area.
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 4
2. DRC No. 3759 - ALAMEDA MARKET
Committee Member Filner replied that the staff does have some recommendations for
unfriendly" landscaping to prevent the landscaping from being trampled on.
Committee Chair Woollett had some specific questions concerning the design of the site plan, in
which Mr. Miller responded to.
Committee Member Filner asked if the applicant plans on having shopping carts. Mr. Miller
replied in the affirmative.
Committee Chair Woollett and Mr. Miller discussed in details the curb and the circulation for the
site plan, taking into consideration the shopping carts, the parking needs, and the limitations of
the design due to space.
Committee Member Wheeler asked if the design includes a balcony. Mr. Miller replied that the
blueprint currently does not reflect it, but there is a plan for a balcony.
Committee Chair Woollett pointed out that the signage is a little over sized. Committee Member
Califf asked for clarification on the codes concerning the signage. Mr. Rice responded that the
signage is limited to two (2) signs and within a certain size.
The committee concluded that this project needs to be continued until the applicant can update
the design. Committee members suggested the applicant address a couple of different issues:
1) Windows need to be tied into the design.
2) The brick and tiles for the building.
3) The area over the entry door needs clarification.
4) Reducing the bumper area in the parking lot to help save some space for the curb.
5) Landscaping details.
A motion was made by Committee Member Filner to continue the project.
SECOND: Craig Wheeler
AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett
NOES: None
ABSENT: Mark Paone
ABSTAINED: None
MOTION CARRIED
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 5
3. DRC No. 3784 -TONY & LETICIA TRABUCCO
Renovation and expansion of an existing 1914 Bungalow residence in Old Towne.
450 S. Orange Street (Old Towne Historic District)
Staff Contact: Chuck Lau, Associate Planner
DRC Action: Recommendation to Planning Commission
Continued from 11-06-2002 meeting)
Mr. and Mrs. Tony and Leticia Trabucco presented the project. Mr. Trabucco explained the
changes that have been made since the last time the project was presented:
1. The shed dormers are changed into a gable style.
2. The back dormers are slightly smaller.
3. The back section of the addition has been lowered.
4. The north side is tapered, reducing the square footage of the upstairs area.
5. The back porch is modified to better match the style of the front porch.
6. The pillars also have changed in style.
The meeting was opened for public comments:
Mr. Jeff Frankel (384 S. Orange St.) stated that the new design looks better in terms of scale. He
asked what is percentage of the upstairs footage and noted that the Old Towne Reservation
Association is concerned about what is visible from the street, not wanting anything too bulky.
Ms. Janet Crenshaw likes the fact that the front porch is being restored to its original design.
Committee Member Wheeler asked if the applicant is proposing to use cultured stone or brick.
Mr. Trabucco replied that it would be brick, but they have not yet decided on an exact color.
A motion was made by Committee Member Wheeler to recommend approval of the project to
the Planning Commission with the following conditions:
1. The front porch column bases shall be brick material.
2. Applicant shall verify the plate height of the rear addition, so that the new roof is lower
than the existing roof, as indicated on the rear building elevation plans.
The approval is based on the findings listed in the staff report as follows:
1. The proposed work conforms to the standards and design criteria referenced and/or
recommended by the Design Review Committee or other reviewing body for the project.
2. The proposed work complies with the Secretary of the Interior Standards for
Rehabilitation and Guidelines for Rehabilitation and the City's Local CEQA Guidelines
in the use of appropriate materials for additions and new in-fill construction within the
City's Historic District.
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 6
3. DRC No. 3784 -TONY & LETICIA TRABUCCO (Continued
The proposed work will neither adversely affect the significant architectural features of
the building, nor adversely affect the character of historical, architectural, or aesthetic
interest or value of the building, its site, or the surrounding neighborhood.
SECOND:Jon Califf
AYES:Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett
NOES:None
ABSENT:Mark Paone
ABSTAINED:None
MOTION CARRIED
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 7
4. DRC No. 3785 - KOTHARI DENTAL OFFICE
Proposal to increase the overall building square footage by enclosing two spaces to the
east and west elevations for the construction of additional office space, add required
landscaping, and a monument sign.
765 N. Tustin Street
Staff Contact: Mario Chavez-Marquez, Assistant Planner
DRC Action: Final Determination
Mario Chavez-Marquez, Assistant Planner, introduced Mr. Darshaw Shah, S.E. (Integral
Consultants, 10 Lynn Field, Irvine 92620), Dr. Ramesh Kothari DDS (765 N. Tustin), and
George Handy (24621 Via San Fernando, Mission Viejo, CA). He also explained that the
applicant is proposing to construct additional office space by filling in the two void areas of the
current existing building on North Tustin Street. The applicant would be required to apply for a
reduction of parking space. Part of the project will also be to improve the landscaping and the
parking lot layout. Using the material board, pictures, color palette, and blueprints, Mr. Chavez-
Marquez showed the committee what the design proposal looks like.
Mr. Shah commented that this proposal to improve the building from its current appearance will
greatly benefit to the community.
Committee Chair Woollett asked if the applicant can explain in further details the two (2)
entrances, specifically what the ramp on the south entrance be used for.
Mr. Handy explained that ramp at the south entrance is to serve pedestrians who are coming
from the street. The way the building is designed, that south entrance is has an additional entry
and reception area.
Committee Member Wheeler wanted to clarify whether that south entrance is really the primary
entrance. Mr. Handy replied in the affirmative.
Committee Member Wheeler also asked why the applicant has decided to put cultured stones on
the front of the building, the invisible parts of the building, and the side of the ramps, but not in
the areas where it's really in use by the patients. Mr. Handy explained that was suggested by the
planning committee.
Committee Member Wheeler asked if the applicant has considered a roof covering over the area
where pedestrians will be walking. Mr. Handy replied that they are in the process of considering
a recessed entrance or some sort of awning.
Committee Chair Woollett asked why there is a ramp on the east side. Mr. Handy replied that it
is a matter of convenience for the handicapped parking patients, which are right around that area,
and also in compliance with the planning committee's suggestion.
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 8
Committee Chair Woollett inquired about the drainage system on the roof. Mr. Handy explained
that all the mechanical equipment would have to be relocated. There will be internal roof drains.
Committee Chair Woollett also inquired about the lighting in the parking lot. Mr. Handy replied
that they have an electrical engineer who will provide a photometric plan. The current photos
show spot lights that are present now. The lighting on the building is more subdued. Lighting
plans, as required, will be presented at a later time.
Staff Planner Lau explained that lighting will be addressed by the police department, Mr. Brad
Byer will look at the photometric plan and perform an onsite meter reading, but the aesthetics is
part of the DRC's purview of things to address.
Committee Member Califf asked what kind of trash pickup is in this area. Mr. Shah replied that
it is like the residential pick up.
Committee Chair Woollett addressed the roof design and how the water will run off of the roof.
Mr. Handy replied that the applicant can provide roof gutters and down spouts.
Addressing a couple of different options for the roof and how people walking right below will be
drenched by the water coming off of the roof, the applicant concluded that they will have to
develop this issue further.
Committee Member Wheeler stated that the applicant will also need to pay attention to the height
of the sign and distance from the property line.
Committee Member Filner asked the applicant if he has plans on hiring a landscape architect to
prepare the landscape plans, which are currently vague and not drawn to scale. Dr. Kothari
replied that in an effort to keep costs down, he had not planned on it, but is willing if it is
required.
Committee Chair Woollett concluded by asking the applicant to come back to the committee
with an updated design addressing the following issues:
1) Lighting of the parking lot,
2) Entrance in the back,
3) The water issue from the roof,
4) The landscape and irrigation plan.
A motion was made by Committee Member Califf to continue the project.
SECOND: Craig Wheeler
AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett
NOES : None
ABSENT: Mark Paone
ABSTAINED: None
MOTION CARRIED
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 9
5. DRC No. 3788 - CHAPMAN UNIVERSITY LEATHERBY LIBRARIES
Proposal to replace the existing Thurmond Clark Memorial Library.
The proposed library will be four stories, 62-feet in height, 81,093 sq. ft. of program
space on the four floors, and 19,452 sq. ft. of flexible space in the basement for other
campus uses for a combined total of 100,492 sq. ft. in area.
East of Glassell Street between Sycamore Avenue and Palm Avenue, One University
Drive.
Zoned Public Institution (PI) and within the City's Historical District.
DRC Action: Recommendation to Community Development Director
Project Contact: Ken Ryan (949) 660-8044
Staff Contact: Jeffry Rice (714) 744-7221, jrice(a~cit of~ran e.or
Since the applicant for agenda item number five (5) and six (6) were the same party, the two
items are addressed together.
Mr. Kris Olsen (Chapman U. 1 University Dr., Orange), Mr. Bob Murrin A/A, and Mr. Bill
Cathcart represent Chapman University.
Mr. Olsen introduced the project. He stated that the scope of the project includes replacing the
existing Thurmond Clark Memorial Library with the new Leatherby Libraries and adding to the
north side of the existing Bertea Hall, naming it the Oliphant Hall.
Mr. Murrin, the architect, explained how the design came about. He reminded the committee of
the process in designing the chapel and explained the same concepts were used to design the
proposed library and music hall. The same brick and plaster pallet will be used. Other elements
used are from the current campus, such as the columns and colors. The emphasis is on creating a
focal point that is identifiable and memorable. A rotunda, or twenty-hour reading room, is
created for the students to congregate; the hope is for students to gather here, after hours, instead
of in the community. Also, the theme is centralizing the quad and infusing life back into front of
building. Mr. Murrin then explained the design of the Bertea building, agenda item number six
6), using the blueprints for illustrations.
Committee Member Califf asked there are any plans to address the differences between the new
and the old building.
Mr. Cathart replied that the landscape plans will help soften the differences between the
buildings and spaces. But because of the complexity of the landscaping requirements to
compensate for the differences in the building, the landscaping plans presented today are not
complete. Also, what is presented today is the landscaping plan for the building while it's in its
temporary state. If the conceptual design of the buildings is approved, a clearer direction for the
landscaping plans can be made.
Mr. Cathart continued by addressing one of the staff's concerns over the architectural design
affecting the pedestrian walkway. Mr. Cathcart explained that the pedestrian walkway remains
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 10
the same. He explained the design of this particular area pointing to the blueprint for illustration.
He added that the pedestrian walkway, because of the fire access requirement, has to remain at
least twenty (20) feet, although the surrounding islands may have to be consolidated into a more
formal pedestrian walkway.
Mr. Olsen also added that the goal is to have a cohesive landscape plans, between both the
Libraries and the Bertea building.
Committee Member Filner asked what would be the limit of the landscape plans and whether the
committee will be setting the pattern for the final look.
Mr. Cathart replied the landscape will still include the rough area and what the space will
ultimately become. The chronological order will be the buildings will be built first, then the
landscaping surrounding the buildings, and then the filler spaces that's being addressed, will then
be designed and refined to conform to the master plan.
Committee Member Wheeler asked what the period of time between the two projects.
Mr. Olsen replied that the whole project is a twenty (20) months project.
Committee Member Filner expressed concern about the planting material.
Mr. Cathart reassured Committee Member Filner that the master plan will address all of that. He
stated the exterior project is a two (2)-phase project. The master plan will come to the committee
for approval, then the fine-tuning of how that master plan is actually delineated with plan
material. All the trees on campus are being analyzed, to decide which ones should be enhanced.
One of the long term goals is to have an arborous campus, which means it has to have a number
of varieties of trees, but not hap-hazardly.
Mr. Olsen added that the intent of landscape master plan is to make everything on campus
consistent, keeping the old meandering theme, but also enhancing the current landscaping.
Committee Chair Woollett expressed concern with the linkage of the colors and textures of the
landscaping between proposed building and the surrounding buildings.
Mr. Rice interjected that he interprets the proposed wording of the plan to have a mall, which
invokes a formal path, an arcade of trees.
Mr. Cathart explained that the intention is to have a gathering space, a ceremonial circulation.
The idea is to keep the spaces secretive, until a person arrives at the space and then it opens up.
Another goal is not only to make the entry points internally more visibly important on campus,
but also to the exterior of the campus more safe for pedestrians who are entering the campus.
Committee Chair Woollett stated he feels the southern end of that mall is a major entrance point.
Committee Member Filner stated he is not sure he agrees with the concept of that area on
campus being separated into different quarters with its different functions and different aspects.
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 11
It needs continuity, definition for the circulation, and accents on other areas, courts, and
gathering spaces.
Mr. Cathart concurred with Committee Member Filner, stating that is more the route that is
taking place, more of the pedestrian and gathering spaces. The pedestrians spaces are being
linked together and then the gathering spaces are being extended from that.
Committee Member Califf made an observation that the element that is being presented destroys
any direct link between the two (2) buildings.
Mr. Olsen explained that at one point, the horseshoe design was considered, but after some
analysis and calculations, the result was that design was using up too much space.
The committee discussed the challenge of relating the new buildings to the old buildings.
Public comments came from Ms. Janet Crenshaw (464 N. Shaffer), who stated she loves the
direction the project is going.
Committee Chair Woollett reminded the committee that the committee's action is to recommend
this to the Community Development Director. The committee is concerned about the
juxtaposition of those two (2) buildings. Another vital concern is also the landscape of the north
side of the mall.
Committee Member Filner stated he hopes to see tree sizes to be larger than fifteen (15) gallons
trees.
Mr. Cathart replied that the final trees will be larger but the temporary ones, during the transition
period will not.
Committee Member Wheeler asked the applicant to pay particular attention to the connection
between Oliphant and Bertea Halls.
A motion was made by Committee Chair Woollett to approve the project as submitted.
SECOND: Jon Califf
AYES: Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett
NOES: None
ABSENT: Mark Paone
ABSTAINED: None
MOTION CARRIED
City of Orange -Design Review Committee
Meeting Minutes for November 20, 2002
Page 12
6. DRC No. 3789 - CHAPMAN UNIVERSITY OLIPHANT HALL
Addition to the north side of Bertea Hall.
The proposed hall will have three floors and a basement, a total of 24,140 sq. ft. in area.
East side of Glassell Street between Sycamore Avenue and Palm Avenue, One
University Drive.
Zoned Public Institution (PI) and within the City's Historical District.
DRC Action: Recommendation to Community Development Director
Project Contact: Ken Ryan (949) 660-8044
Staff Contact: Jeffry Rice (714) 744-7221, jrice(a~ctyoforan~e.or~
Discussed along with agenda item number five (5).
A motion was made by Committee Chair Woollett to approve the project as submitted.
SECOND:Jon Califf
AYES:Jon Califf, Leonard Filner, Craig Wheeler, Joe Woollett
NOES:None
ABSENT:Mark Paone
ABSTAINED:None
MOTION CARRIED
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