11-17-2003 LBOT MINUTESC ,l.J(J()...z:~
CITY OF ORANGE
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I I AM 1: 32 CITY OF
ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC
LIBRARY BOARD OF
TRUSTEES Minutes of
Board Meeting held November 17, 2003 El Modena
Branch Library Community Room I. CALL
TO ORDER 1.1
Pledge of Allegiance The meeting
was called to order at 3:15 p.m. Trustee Clemens led the Pledge of Allegiance.1.2
Roll Call Trustees Present:
Trustee Absent:
Chair Douglas
Westfall, Vice Chair Jonell E. Schlund, Trustee Mark Clemens, and
Trustee Nancy Collins Trustee Karen
Herrera Staff Present:
Library Services Director Nora Jacob, Sr. Librarians Yolanda Moreno,Sarah Rosenblum
and Rosanne Miller, and Admin Secretary J an Reichert 1.3
Adoption of Agenda Trustee Clemens
moved to adopt the agenda as presented. Vice Chair Schlund seconded the motion, and
it carried unanimously.1.4
Approval of Minutes Trustee Clemens
moved to approve the minutes of the regular meeting held October 20, 2003, as presented. Trustee
Collins seconded the motion, and it carried unanimously.II. LIBRARY
SERVICES DIRECTOR'S REPORT 2.1
Monthly Report for October, 2003 Director Jacob
provided two pieces of news not already reported: 1) SIRSI contract approved by City
Council on Nov. 12; and 2) Senior Librarian Sarah Rosenblum and Librarian II Sam Richmond of
Technical Services will be leaving City of Orange mid-January and end of November,
respectively.2.
2 Financial Report for October, 2003 Director
Jacob reported that Library Services is on target. Trustee Clemens inquired about the Main
Library vacation payout account and the amount expended in October. Director Jacob reported
that it's a reflection of former Librarian Bob Felthaus' retirement and vacation buyback.III.
BOARD REPORTS 3.
1 Report from Chair Westfall Chair
Westfall provided OTPA 2003 Old Towne Orange Historic Home Tour guidebooks for Board'
Members.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVIC}:S
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 17, 2003
Page 2
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that the Library Foundation had a spirited discussion at its October
meeting. Next up is a Strategic Planning session on December 1st with Ms. Jacob as the
facilitator. Ms. Jacob will be meeting with a Mills Corporation representative on November 18
about the Main Library expansion.
3.3 Reports from Trustees
Trustee Collins reported that the next Moms Club meeting at the Main Library will be in
February. She mentioned an idea about a Mother's Day tea in May, at which girls would dress
up as storybook characters, and a guest speaker would be booked for the event. She continues to
work with homeschooling groups and library resources for pre-
schoolers.IV. OLD
BUSINESS 4.1 Update, Main Library
Expansion Director Jacob reported that the Office of Library Construction (OLC) has approved
the Schematic Design Review phase of the project with a number of recommendations. Most of
the recommended changes will be implemented; however, some of them will be open to
discussion with OLC and explanations will be presented as to why we wish to leave as is in the
original design. In addition, LP A architects are working on various aspects of interior design
and landscaping. This Design Development phase will be completed in December and brought to
the next Library Board meeting. City Council will be briefed before Christmas on
Design Development phase, which is due to OLC in late January,
2004.Director Jacob has been working with Old Towne Preservation Association (OTPA) "Save
the Fountain" Committee on the location of the historic fountain to make it fit with the library
design.Director Jacob also reported that the Edwards House contract is being drafted and will go
before City Council in January. A timetable is being created as part of the contract. The move of
the Edwards House is tentatively scheduled for late in the 2nd quarter of
2004.Circulation Services Supervisor Linda Berquist, Library Systems Coordinator Angela Scherer
and Facilities Maintenance Supervisor Clark Smith will travel to Eugene (Oregon) Public Library
to view and ask questions about its Tech Logic system, a system that the library is considering
for automated materials handling in the expanded Main
Library.4.2 Input on Historic Images to Use in Main Library
Interior A variety of historic images - for photographic mural opportunities in the expanded Main Library
were presented to Board Members for consideration. Board Members were asked to choose
three pictures per category and identify where they should go in the new library. Board Member
selections will be given to LP A, who will make the final decision on which images to use.
4.3 Community Information Display Policy (continued from 9/17/03)
Director Jacob reported that the City Attorney's Office has given its blessing of the Community
Information Display Policy, which now is presented to Library Board for its approval.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICI:S
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 17, 2003
Page 3
Trustee Collins made a motion to adopt the Orange Public Library Community
Information Display Policy as presented; Vice Chair Schlund seconded, and it carried
unanimously.
V. NEW BUSINESS
5.1 Input on Possible Renaming of Expanded Main Library
Director Jacob reported that only the City Council has the authority to rename a City building,
but the Mayor has said that input from Library Board of Trustees is welcome. Board Members
agreed on the importance of coming up with a name that recognizes: Orange Public Library's
significance as a historical archive, as a place that provides a variety of information and
resources, and that is welcoming and understandable to children and families. After much
discussion, Board Members decided on "Orange Public Library & History Center."
Trustee Collins made a motion to recommend to the City Council to rename the library as
Orange Public Library & History Center"; Trustee Clemens seconded, and it carried
unanimously. Director Jacob will communicate this recommendation to the Mayor.
5.2 William "Willie" McPherson Photo Collection
Chair Westfall reported that the San Juan Capistrano Historical Society would like to give three
boxes of photos from the collection of notable resident Willie McPherson to Orange Public
Library's local history archive if we can take care of the collection and disperse non-
Orange items as necessary. He and Ms. Jacob are working on
this.VI.
ANNOUNCEMENTS OPLF Holiday Recertion prior to Tree Lighting
Ceremony:Sunday, December i ,3:00-4:30 p.m. @
Main Library Barnes &
Noble Bookfair:Saturday & Sunday, December 6th - ih @ B&
N Winter Holiday closure of
libraries:12-9 p.m., Wednesday,
Dec. 24 All day Thursday-
Saturday, De. 25-27 Open Monday &
Tuesday, Dec. 29 & 30]All day Wednesday-Thursday, Dec. 31-Jan. 1 [Open
Friday (Main only) &
Saturday,
Jan. 2-
3]VII. PUBLIC COMMENT None.VIII. ADJOURNMENT Trustee Collins moved, and Vice Chair
Schlund seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 5
p.m. The next meeting will be held on Monday, December 15, 2003, at 3 :00 p.
m. in the El Modena community room.Nora