12-17-2001 LBOT MINUTESc~ jtJtJ .r: ;L
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held December 17, 2001
Weimer Room, Orange Civic Center
I. CALL TO ORDER
1.1 Pledge of Allegiance
Chair Warne led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair William Warne, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, Trustee Karen Herrera, Trustee Doug Westfall
Staff Present:City Librarian Nora Jacob; Sr. Librarians Rosanne Miller, Yolanda
Moreno, and Saral1 Rosenblum, Community & Library Services
Director Gary Wann, and Assistant to City Librarian Jan Schafer
1.3 Adoption of Agenda
Chair Warne moved to adopt the agenda as presented. Vice Chair Schlund seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the regular meeting held November
19,2001. Trustee Westfall seconded the motion, and it carried unanimously.
RECESS TO RECEPTION
A motion was made by Trustee Westfall to stop the meeting and proceed with the
special recognition of former Trustee Kay Massa. Trustee Herrera seconded the motion,
and it carried unanimously.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 17, 2001
Page 2
II. SPECIAL RECOGNITION
2.1 Presentation of Resolution No. 9552
Presentation of Resolution No. 9552 of the City Council of the City of Orange was made to
former Library Board Trustee Kathleen "Kay" Massa honoring her for six years of
dedicated service on the Orange Public Library Board of Trustees.
RECONVENE MEETING
III. CITY LIBRARIAN'S REPORT
3.1 Financial Report
City Librarian Nora Jacob reported that the library is ahead of where it should be with
regards to spending. Trustee Herrera inquired about the $500,000 money allocated for a
new Main Library and if this amount is an accumulation of four years worth. City Librarian
Jacob reported that it is. In addition, City Librarian Jacob reported that the budget
projection process has started. Presentation to the Library Board will be at the next regular
scheduled meeting for review and input. The budget will be presented to the City Manager
at the end of February and adopted in May.
Trustee Westfall moved to accept the Financial Report. Motion seconded by Trustee
Clemens and it carried unanimously.
3.2 Monthly Report for November, 2001
A copy of the November monthly report narrative was included in board packet for
information purposes only.
3.3 Annual Report for FY 2000-
01 City Librarian Jacob reported changes were made to the Annual Report based on
Library Board input: black box on front replaced with gray box and black lettering, and
backside includes highlights of Orange Public Library Plans for FY 2001-02 and City
of Orange Public Library Foundation mission statement and goals. The Library will
move forward with printing and distribution of Annual Report upon approval from
the board.Trustee Herrera moved to approval the Annual Report for FY 2000-
01. Trustee Schlund seconded, and
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 17, 2001
Page 3
IV. BOARD REPORTS
4.1 Report from Chair Warne
Chair Warne welcomed new trustees, and added that Trustee Westfall will have another
person for his Local History committee. He assigned the more experienced Trustees to
work with the new Trustees assisting them with any questions and/or needs they might
have. Trustee Herrera is assigned to Trustee Westfall and Trustee Clemens is assigned to
Trustee Schlund. New committee assignments will take place at the next meeting.
4.2 Reports from Trustees
None.
4.3 Report from Foundation Liaison
Vice Chair Schlund reported that the Library Foundation met on November 26.
Foundation members are looking forward to the 1st quarter Author's & Appetizers series
that we hope to host in a spectacular home in Orange. In addition, we will invite a
prominent author to speak and do a book signing. There will be one series per quarter.
Vice Chair Schlund will have an update for Library Board at its February meeting. She
ask new Library Board Trustees to familiar themselves with the City of Orange Public
Library Foundation mission statement and goals, which is on the backside of the Annual
Report.
4.4 Committee Reports
None.
V. NEW BUSINESS
5.1 Proposed Revision: Collection Development Policy
City Librarian Jacob reported this has been brought back to the Library Board for purpose
of adding DVDs to this policy. DVDs are a rapidly growing medium and need to go hand-
in-hand with the policy. We are looking at launching a DVD startup collection at
Taft Branch Library upon its reopening in early summer. The Library Foundation is
currently fundraising to raise money for a DVD collection. Depending on how much money
is raised, the DVD collection will either have a collection at all three libraries or be
launched at Taft Branch Library only. Trustee Herrera asked why the collection is being started
at Taft Branch Library and not Main Library. City Librarian Jacob stated that with
the reopening of Taft, starting a DVD collection there would be a good marketing and PR
tool for the branch. Library staff will be looking for DVD's that form the heart of a
startup
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 17, 2001
Page 4
Trustee Schlund moved to adopt the revised Collection Development Policy as presented.
Trustee Westfall seconded, and motion carried unanimously.
5.2 Mobile Technology Education Center
City Librarian Jacob asked Board members to mark their calendars for Tuesday, January 22,
I-I :45 p.m. at the El Modena Branch Library, to attend a ribbon-cutting
ceremony to celebrate the new Mobile Technology Education Center (MTEC). Cake and
beverages will be served after the ribbon cutting, and brief tours will be offered of the
MTEC van.MTEC's goal is to promote information access for all people, especially for those
who may not have home computers. Free computer classes and career counseling will be
provided 8 a.m. to 8 p.m. every Tuesday at El Modena Branch Library beginning January
15. City Librarian Jacob believes the services offered of the MTEC van will re-
vitalize use ofEI Modena Branch Library. She gave special thanks to the many fine efforts
by library staff Sarah Rosenblum, Angela Scherer, Beth Irish and Gary Sheatz of the
City
Attorney's office.5.3 Update on Taft
Branch Library Renovation City Librarian Jacob reported that City Council approved the contractor for
the Taft Branch Library renovation at its December II meeting. Taft will be
closing on Thursday,December 20. She reported that we are on budget because of savings on
the furniture and movers. The movers are scheduled to start packing books and taking
down shelves on Monday, January 7. A Community Forum was held at Taft Branch
Library on Wednesday,December 5 to answer questions regarding Taft's closure, and ten
people showed up.Patrons were encouraged to visit Main Library or EI Modena Branch Library
during Taft's closure. Senior Librarian Yolanda Moreno reported that we are working
on finalizing the contract with the furniture and awarding that bid in the near future.
According to Architect Bob Coffee, Taft will have the same color scheme and signage similar to Main so
that it's apparent that both library's are connected. City Librarian Jacob
suggested taking Library Board members on a tour of Taft Branch Library after the first
of the year.5.4 Update on 20-
year Library Master Plan
a. Needs Assessment Report City Librarian Jacob reported the bottom line is that Main Library has
0.25 square feet of space per every resident in the City of Orange, which is less than a
third of what we need to be compatible with standards. Library is working
with consultants on their recommendations for site selection and phasing for a new Main
Library in the 20-year Library Master Plan. Group 4 has the site recommendation and put
in form of memo to the City Council. Highlights of memo includes
information on Library Bond Act application (Prop 14), needs
assessment, preliminary citywide recommendations, and site selection criteria. City Librarian Jacob reported that
working with city staff Group 4 has identified key opportunities that exist immediately in
the downtown area and this opportunity both meets the evaluation criteria and can
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 17, 2001
Page 5
heart of the community" with a larger and more flexible Main Library which will help
serve the entire City. The site location is some combination of the existing site, the
Friend's bookstore site, and the parking lot across Center Street from the existing
facility.
City Council has authorized City Manager to spend an additional $100,000 to hire an
architectural firm to get us to the point that we need to be prepared for the library bond
act. In addition to Group 4, LPA will be considered along with one other firm. We
have six months to put all this together, and get started on the environmental review
Issues.
City Librarian Jacob stated the challenge will be securing the environmental and
architectural consultants by December 2 I. If this happens then a proposed timeline
will be presented to the Library Board at the January 2 I meeting. She will also present
the FY 2002-03 budget and workplan objectives for board
review.VI. ANNOUNCEMENTS &
AGENDA-
BUILDING None.VII.
PUBLIC
COMMENT None.
VIII. ADJOURNMENT Trustee Westfall moved, Vice Chair Schlund seconded, to adjourn the meeting.
The motion carried unanimously, and the meeting adjourned at 4:45 p.m. The next meeting will be a
held on Monday, January 21,3:30 p.m., Main Library, 101 North
Center Street.Nora Jacob, Secretary to the Board
Attested