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12-18-2000 LBOT MINUTESL~?te~~ CITY OF ORANGE C,lfoeJ'/' ~ DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7272 . Fax: (714) 744-7251 LIBRARY SERVICES DIVISION 714) 288-2471 . Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 18, 2000 101 North Center Street I. CALL TO ORDER 1.1 Pledge ofAllegiance to tJ'::f L';Trustee Warne led the Pledge of Allegiance.1. 2 Roll Call 1 ';~) ;. cT,];) _.The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:30 p.m. in the Main Library, 101 North Center Street.Present:Absent:Chair Massa, Trustees Cavecche, Schlund, and Warne.Trustee Westfall 1.3 Adoption of Agenda Trustee Warne moved that the agenda be adopted as presented. Trustee Schlund seconded. Motion carried,1,4 Approval of Minutes Regular Board Meetiug Held November 20, 2000 Trustee Cavecche moved that the minutes be adopted as presented. Trustee Schlund seconded. Motion carried, II. PUBLIC COMMENT There were no public comments. III. BOARD REPORTS 3.1 Reports from Chair Massa Chair Massa commented that she was glad to hear the library will begin Friday service hours and will be offering a "Fine-Free Day," but she regretted the delay in the renovation of the Taft Branch Library. Director Wann informed the Board that the Taft Branch Library renovation project is now a joint responsibility of the Departments of 230 EAST CHAPMAN CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 18, 2000 Page 2 Community and Library Services, Public Works, and Community Development. Combining the efforts of all three departments will ensure the completeness and quality workmanship needed to guarantee a renovation that will endure for years in the future. Construction costs may reach $1 million. City Librarian Nora Jacob acknowledged that in the next year she intends to seek out additional grant funds for the library, such as Chair Massa's suggestion to approach the Gates Foundation for a computer grant. Although California grants have already been distributed from this Foundation, a letter apologizing for the library's failure to apply in the first round of funding may be generated to see if an out-of-cycle award may be granted,Trustee Westfall arrived to the meeting at 3:50 p.m.3.2 Reports from Trustees There were no reports from Trustees,IV. COMMUNITY & LIBRARY SERVICES DIRECTOR' S REPORT 4.1 Director's Report of October 2000 The Director's Report was included in Trustees' packets.Trustee Warne questioned Director Wann regarding the City's lobbyist Mike Arnold, how many meetings have been held with him and where his office is. Director Wann responded that a meeting was held with Mr. Arnold in November and another meeting is tentiavely planned for February. Mr, Arnold's office is in Sacramento, California.4.2 Legislative Update There was no legislative inforrnation included in Trustees' packets.4.3 Financial Report The Financial Report was included in Trustees' packets.Sr. Librarian Sarah Rosenblum reported that she is investigating the library' s acquisition of software that would enable patrons to log on to the Internet themselves without staff assistance. Meetings have already been held with Sr. Assistant to the City Manager Rick Otto and ACS Director Michael Bolton to keep them informed about this project, which will entail a funding request in the FY CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 18, 2000 Page 3 V. DEPARTMENT REPORTS 5.1 Orange Public Library Foundation Director Wann inforrned the Board that the first Orange Public Library Foundation meeting will be held on January 17,2001. There are 7 candidates who are firmly confirrned to serve on its Board, plus an open position for a Library Board of Trustees representative. Mr. Wann commented that other library foundations typically include a Board of Trustees member as part of their foundation Boards. Trustee Cavecche moved that Trustee Schlund be appointed as the Library Board of Trustees' representative on the Foundation Board. Seconded by Chair Massa. Motion carried. Trustee Schlund accepted this position. City Librarian Jacob distributed the library's wish list for Foundation assistance, based on staff discussion of what is needed throughout Orange's public libraries. Trustees discussed reprioritizing the order of the items requested. Director Wann noted that a new Main Library will be added to the Foundation's wish list in one or more strategic ways. 5.2 Proposed Date for Re-Opening Main Library on Fridays Director Wann stated that the library will be going in January to the City Council with a proposal to reopen the Main Library on Fridays. Trustees will be provided with this staff report when it is available,5.3 Library Bond Act Update City Librarian Jacob prepared and distributed an update on the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000. On December 5, Ms. Jacob attended the first of two inforrnal public hearings arranged statewide to provide input on developing regulations for this new legislation.The most discussed and controversial section of the Act is the defmition of')oint use."Narrowly interpreted, this would mean that Bond Act money could only be used for joint-use facilities; more broadly interpreted, for either facilities or services/programs. Ms,Jacob explained that this definition is still open to interpretation as rulemaking proceeds.Any joint-use application would likely require a written agreement between the City and Orange Unified School District if our library were to want higher priority for any funding application. Trustees had questions for staff on the application and awards process, and Director Wann suggested they put their questions in writing to Ms, Jacob for her to forward to the Library Bond Act Board, which will meet next in late January or early February,2001. Trustees Cavecche and Westfall suggested that the Board needs to decide whether they are genuinely interested in a joint-use project with the school district.Trustee Warne also encouraged staffto meet with lobbyist Mike Arnold on this matter.At the group's request, Ms. Jacob will draft a statement for Trustees' consideration in January, supporting a more broad interpretation of the definition of "joint use" and also supporting a three-phase application cycle CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 18,2000 Page 4 VI. NEW BUSINESS 6.1 2001 Board Meeting Dates A schedule of the Board meetings to be held in 2001 was provided to Trustees in their packets, VII. ANNOUNCEMENTS There were no announcements. VIII. ADJOURNMENT Trustee Warne moved that the meeting be adjourned at 5: 13 p,m. Seconded by Trustee Schlund. Motion carried, fiJGarf'Wann, Secretary to the Board ito.- JJ:,)J!~Atteste on IllS/Of QReproduction on Recycled Paper