11-20-2000 LBOT MINUTESn
cd; Ch-<~i'
J CITY
OF ORANGE C ;?
fJiJ r."L DEPARTMENT
OF COMMUNITY AND LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744-7272 . Fax: (714) 744-
7251 LIBRARY SERVICES
DIVISION 714) 288-2471 . Fax: (
714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY
AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES Minutes of Meeting Held
November 20, 2000 101
North Center Street L
CALL TO ORDER 1.1
Pledge of Allegiance Trustee Westfall led the
Pledge of Allegiance.1.
2 Roll Call The regular meeting of the Orange Public Library Board
of Trustees was called to order at 3:30 p.m., in the Main Library, 101
North Center Street.Present:Chair Massa, Trustees Caveeehe, Schlund,
Warne and Westfall.1.3
Adoption of Agenda Trustee Warne moved that tlie agenda be adopted as
presented. Trustee Westfall
seconded. Motion carried.1,4
Approval of Minutes Regular Board Meeting Held
October 16, 2000 Trustee Schlund moved that the minutes be adopted as
presented. Trustee Warne
seconded. Motion carried.
II. PUBLIC COMMENT There were
no public comments.
III. BOARD REPORTS 3.1 Reports
from Chair :\-Jassa Chair Massa commented she regretted the cancellatIOn of the
Califoll1ia AssociatIon of Library Trustees and Commissioners (CALTAC) Library
Board Development Project workshop scheduled for November 4, 2000, Chair
Massa directed Admimstrative Secretary Jan McGovncy to again make contact with CALTAC representatl\'
c Jane Jones to reschedule thIS workshop
for January 2001.230 EAST CHAPMAN AVENUE
CITY OF ORANGE DEPARTMENT OF COMMU;\'ITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 20, 2000
Page 2
3.2 Reports from Trustees
Trustee Schlund, City Librarian Nora Jacob, and Senior Librarian Yolanda Moreno
visited the Fullerton Public Library Nov, 2, to discuss ideas on foundation fund-
raising with Library Director Al Milo and Foundation President Ray Kawase, Trustee
Schlund commented this was a very informative meeting and she also brought back a packet
of foundation inforrnation to share with other
Trustees,Trustee Wall1e asked about the status of the Arroyo Group's proposed study
ofajoint-use library with Santiago Canyon College and expressed his support for open
discussions between the community college library and our own, Director Wann responded that
he recently met with Irvine Company representatives to discuss Santiago HIlls Phase
II,which was approved by City Council; when the City Council approved this project,
it opened the question of east end library service. Director Wann reminded the
Board,however, that at this time the City has no money budgeted for any joint-
use projects,although it was agreed a library would benefit residents in that area of
the community.Tnrstee Warne asked whether the Irvine Company has made any offers of support
for a library, but Director Wann stated no, Chair Massa commented that
Library Board questions previously posed to the college had never been addressed.
Trustee Warne added that significant issues of cost, parking, security, and governance would have
to be resolved before any consideration of a joint-use project could be
pursued, Director Wann stated that the Arroyo Company, or any other consultant group, will need
to answer all questions posed by the Board and resolve all issues regarding this project
for both the Board and the City Council. Trustee Cavecche added that the
Board should remember the concept of what is best for the City of Orange and leave open
all possibilitIes the Irvme
Company may propose,IV. COMMUNITY & LIBRARY SERVICES
DIRECTOR'S REPORT 4.1 Director's Report
of October 2000 Director's Report was distributed
at Board meeting.4.
2 Legislative Update There was no legislative information included
in Trustees' packet.4.
3 Financial Report Fmancial Report was included
in Trustees' packets.
V. DEPARTMENT REPORTS 5.1 Taft
Branch Library Renovation Director Wann reported to Trustees that renovation of the Taft Branch
Library has been delayed due to unforeseen problems and added costs disclosed by
the Department of Public Works, including a very poorly-functioning HVAC system,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 20, 2000
Page 3
that construction will begin in December 200 l, with a projected completion date of
March 2002. Director Wann noted that this expanded time line will result in an improved
working environment for employees, and greater usability and enhanced appearance of
the facility for patrons. Trustee Schlund questioned whether the expected development in
East Orange could delay the library's construction schedule and Director Wann
responded that it would not, because it is not that time line that is causing the delay.
5.2 Orange Public Library Foundation
Director Wann reported to the Board that six members have been selected for the Library
Services Foundation, The first Foundation meeting will be held in January 2001, Once
the Foundation begins meeting, goals and objectives will be established. and money may
start to be raised for conceptual design of a new Main Library, along with supplementmg
and enhancing library operations/services, City Librarian Jacob noted that from the
recent meeting with the Fullerton Public Library Foundation President and that city's
Library Director, she learned that it is important for a foundation to focus on more than
one area of interest.
5.3 Library of California
City Librarian Jacob reported that on November lO, 2000, the Library of California
Board met and voted the LOC's various service regions into existence. The Arroyo Seco
Library Network, of which Orange Public Library is a charter member, will officially
begm operation on January I, 2001, while Santiago Library System (which has been
serving only public libraries) will begin to phase out until the transition has been
completed. Hundreds of libraries remain to sign on to this new multi-type approach,
Ms.Jacob also reported there will be an LOC Board meeting in Riverside in Febmary,
2001,and Board members should let her know if they are interested in
attending,5,4 Internet Usage
Update Senior Librarian Sarah Rosenblum provided this update, reporting that Orange
Public Library has provided public Internet access for nearly two years. Ms, Rosenblum
is researching the possibility of an automated sign-up procedure instead of
the staff-intensive process now being utilized. Rather than signing a paper-
based agreement each day, the user would see an "implied use agreement" on his or her ITC
computer screen at the time of each use, and this agreement would require the user's consent before
he or she could proceed into the Internet. The automated registration software
could also be programmed to end a user's session automatically at the correct
time. Also, because older children on the Children's Room computers have been
intimIdating the younger ones who are more rightfully supposed to be there, Ms, Rosenblum suggested
that the age limit for Inforrnation Technology Center (ITC) use be dropped to 13 years
of age, ThIS would also set an enforceable polrcy in place for the branch
libraries' eventual ITCs.Filtering software now in place would remain as IS, In addition, smgle-
day use of the computers by one-time VIsitors will be
examined. Board members encouraged Ms,Rosenblum to finalize new procedures that would implement
such changes and to bring them for decision and implementatIOn at
CITY OF ORANGE DEPARTMENT OF COMMUNITY Al'iD LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 20, 2000
Page 4
5,4 Library Bond Act
City Librarian Jacob inforrncd the Board that she met with the manager of the Library
Bond Act, Mr. Richard Hall, during the California Library Association conference
earlier in November and discussed with him and various library directors the Library
Bond Act legislation and proposed regulations for applications and funding awards, The
legislation, authorized by Proposition 14, will provide $350 million in library
construction and renovation statewide in two or three application cycles. On behalf of
the Orange Public Library, Ms. Jacob will attend an infonnal public hearing on
December 5"'. It is hoped that questions raised by proposed regulatory language will be
more clearly defined vis-a-vis joint use, priorities for funding, and availability of
ti.mding for construction costs versus program operations, Ms. Jacob also notcd that
a library jurisdiction's needs assessment, strategic plan, and any written
agreements between participating agencies will need to be in place before a funding application
will receiw serious consideration, Trustee Warne suggested that City Lobbyist Mike
Arnold be involved in this process, and that Director Wann and City Librarian Jacob meet
with Mr.Arnold about this matter. Chair Massa asked that the Board be given
more inforrnation on the Library Bond Act, and Ms, Jacob stated she would do this. She
also encouraged Trustees to submit their comments in writing to the appropriate California
State Library staff as development of regulations proceeds in the
coming months,VI.
NEW BUSINESS 6.1 Cost of Electricity Usage
at Libraries In response to the Trustees' previous request for a full report on electrical usage
at the libraries, Administrative Analyst Greg Warren distributed hand-outs
and reported that his research and statistical analysis indicate that the libraries are not
the only departments in the City facing this dilemma. 75% of the library's budget linc item
for electricity has already been expended after 33% of the fiscal year. He stated that
deregulation and rate increases are contributing factors to this problem, Mr. Warren has reviewed
the past 48 months of electrical bills; he found that the dollar amount for this line
item was reduced during the period when the Main Library was closed for renovation, and
that when Mam re-opened, this line item was not increascd accordingly. Use of
computers in the Main Library's Inforrnation Technology Center (lTC) has
raised electrical costs noticeably since then, and adding an ITC at each branch library can be expected
to do so even further. This problem WIll be presented to thc CIty
Manager at mid-year budget meetings, with a request for additional appropriatIons to cover
it. Mr. Warren also plans to meet with Southell1 Califoll1ia Edison Company to
discuss incentives
and dIscounts for the library.6.2 Closing Libraries on Wednesday, November 22, 2000,
at 6:00 p.m.6.3 Closing Libraries
on Saturday, Decembcr 23, 2000 Trustee Cavecche moved that the libraries be closed at 6:
00 p.m. on Wednesday,November 22, 2000, and also on Saturday,
December 23,2000,
CITY OF ORANGE DEPARTMENT OF COM:\-IUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 20, 2000
Page 5
6.4 Implementing "Fine-Free Friday" at Main
Library City Librarian Jacob introduced a proposal for a "Fine-Free Friday" to the
Board, This would be a pre-designated Friday when all overdue fines assigned on
that day would receive amnesty, Trustee Schlund moved that the Main Library's first
open Friday in 2001 be designated as "Fine-Free Friday" at the
Main Library. Trustee
Cavecche seconded. Motion carried.6.5
December Potluck Board Meeting Traditionally, the December Board Meeting has a short agenda, followed
by a potluck of hors
d'oeuvres
and desserts.VII. ANNOUNCEMENTS
There were
no announcements.VIII. ADJOURNMENT Trustee Westfall moved that the meeting be edjourned at 5: l8 p,m,
Seconded by
Trustee
Warne,Motion
carried,
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