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CITY OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 · Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 ·
Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held September 15, 1997 Community and Library
Services Administration Conference Room
I. CALL TO ORDER 1.
1 Pledge of Allegiance Chair Cavecche led
the Pledge of Allegiance.1.2 Roll Call LL :
01 L6 180 Lc The regular meeting ofthe Orange Public Library
Board of Trustees was called to order at 3:37 p.m., in the
Community and Library Services Administration Conference Room,
230
East Chapman Avenue.H:~'
1;) ]..1,);) -Present:Trustees Cavecche, Massa, Schlund
and Warne.Guest:Ted Reynolds, Assistant
City Attorney Mike Alvarez, President, Friends of the Orange
Public Library 1.3 Adoption
of Agenda Trustee Warne requested Item 4.3 Internet Use Policy be moved
to the beginning of
the agenda.Director Wann requested Item 4.1 Main Library Renovation
Project be moved to the beginning of
the agenda Chair Cavecche requested presentation by Friends of the
Orange Public Library President Mike Alvarez be placed on
the agenda.Trustee Warne moved the agenda be adopted as amended.
Trustee Schlund seconded.
Motion carried.230 E. CHAPMAN AVENUE ORANGE,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Two
1.4 Approval of Minutes
Trustee Warne corrected 2.1 Reports from Chair, Line 5, to read, "Trustee
Warne added he felt a City Council selection would be beneficial to the
group ..."
Trustee Massa moved that the minutes be accepted as corrected. Seconded by
Trustee Warne. Motion carried.
Friends of the Orange Public Library Mike Alvarez presented two books, "Letters from the
Field" by Douglas Paul Westfall to the Orange Public Library collection.
President Alvarez addressed a recent article appearing in a local newspaper advising of the
purchase of a sculpture for the library from Friends. This is incorrect information. Friends
are researching other possible donations for the library, perhaps another aquarium. This
donation will be discussed further after the Main Library renovation.
Mr. Alvarez informed the Board of Friends' recent tours of the Huntington Beach Public
Library and Fullerton Public Library to learn other Friends' groups' techniques to benefit
libraries. The group was very impressed with both organizations and their operations of gift
and card stores within their library facilities. Friends plan another tour in October of the
Newport Beach Public Library and invited Trustees to accompany the group.
President Alvarez told Board the Friends are very enthusiastic about helping with a Library
Foundation an dfurther fund-raising efforts on behalf of the Orange Public Library.
Friends have committed to support the library's Holiday programming and will evaluate requests
for next year's requests for funding. They have also requested an accounting from
Finance Director Helen Bell of the amount donated toward a Friends' history room in a new
Main
Library.IV. DEPARTMENT
REPORTS 4.1 Main Library Renovation
Project Community Services Manager Gabe Garcia updated Trustees on the
Main Library Renovation Project. Meetings have been held with library staff
and Bob Coffee, architect, to discuss the library remodel. The design
phase
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Three
will be completed in January and construction bids received in February. It is
anticipated preliminary design plans will be available by September 25. Staff
will agendize a presentation of the design plans for the Board's review at its
meeting in October 1997. A formal representation will be made to City Council
on October 28. A structural engineer is examining the Main Library to ensure
the existing structure is capable of supporting the planned changes. Chair
Cavecche questioned the funding for renovation, furniture and automation.
Community Services Manager Garcia said the Health, Safety and Life issues
will be addressed as priorities in the remodel. Additional funding will be
needed for new furniture. Director Wann advised he identified $500,000 from
the Wymer settlement as potentially additional funding for this project. Chair
Cavecche advised she would write to City Manager David Rudat on behalf of
the Board asking for additional funding to complete automation needs for the
refurbishment.
4.3 Internet Use Policy
Assistant City Attorney Ted Reynolds attended Board meeting to answer
Trustees' questions.
Trustee Warne distributed "Internet Use Policy and User's Agreement,
Preamble, Rules of the Road and Internet Use Agreement" for the Board's
consideration and requested City Attorney's Office to comment on its content.
Trustee Warne questioned the legal definition of unlawful obscene material and
Mr. Reynolds responded that although this is a difficult interpretation, a
definition has been provided in City Attorney De Berry's September 10,1997
memorandum. It is the enforcement of and the intent to distribute or exhibit
obscene material that has cited in the Penal Code, Internet Use Policy, Page 3.
2 of "Policy Violations" has been discarded: "Penal Code Sec. 311.2 makes it
a misdemeanor to access obscene material as defined in Penal Code Sec. 311 et
seq.'') Mr. Reynolds stressed it is not a misdemeanor to "access," or possess
obscene material, but the intent to exhibit and distribute it is illegal.
Trustee Warne also questioned thefeasibility and responsibility offiltering
work stations in the Children's area but not in the Adult area. Mr. Reynolds
replied the prime issue would then be the location of the work station not being
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Four
easily accessible to children. Trustee Warne pointed out children are required
to have written parental consent to use Adult work stations. Trustee Warne also
requested Mr. Reynolds to research other cities' policies on Internet use and
restrictions.
Mr. Reynolds emphasized adults must not be made to feel intrusive or obvious
when requesting unfiltered access as this would be a violation of the person's
First Amendment in the Constitution of the United States. Chair Cavecche
requested staff arrange for a demonstration of installing and removing filtering
devices for the Board, and invite Councilman Mark Murphy to this
presentation. Trustee Warne was concernedfiltering devices would prohibit
adult Internet users to beneficial materials containing perceived objectionable
words (i.e., "breasts," when researching "breast cancer''). Adult Services
Supervisor Yolanda Moreno confirmed certain words could prevent a thorough
search. Chair Cavecche and Trustee Warne both agreed they felt the Board
should now move on the subject offilters. However, Trustee Warne saw a
problem with staff time to engage and disengage filtering devices for patrons
and the burden of not appearing conspicuous when filters are changed. Chair
Cavecche commented she saw no reason for patrons to request staff to remove
filters.
Trustee Warne asked for City Attorney's opinion on library staff's Internet Use
Policy proposal and Mr. Reynolds commented he thought only the Board's
proposal had been reviewed.
Trustee Warne moved the Internet Use Policy drafted by library staffbe
implemented on an interim basis while arrangements were made for a
filtering demonstration.
Discussion: Chair Cavecche advised she had not reviewed staff's
proposal. Trustee Schlund advised she had met with City Attorney and
was prepared to support that version, with the correction of ages 17 (in
3) and 18 (in #4) be changed to be similar at age 17. (It was Trustee
Schlund's opinion this change would enable younger Chapman
University students Internet access.)
There was no second to Trustee Warne's motion and no vote taken.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Five
Trustee Schlund moved
The City Attorney's version of the Internet Use Policy be adopted with the
correction to age 17 in "Children's Use of the Internet" Nos. 3 and 4.
Discussion: Adult Services Supervisor Yolanda Moreno asked for
clarification on Page 2, Paragraph #6 of Mr. De Berry's report.
Trustee Schlund stated her motion included filtering of all Internet
access work stations, with only the change in age as indicated in her
motion. Chair Cavecche seconded motion.
Additional discussion: Director Wann added library staffpreferred
adult access be unfiltered. He also commented the renovation of Main
Library will increase attendance and iffiltering proved to be
troublesome to staff, the Board would reconsider the filtering issues.
Trustee Schlund amended her motion to include a review of the adopted
policy by City Council.
Assistant City Attorney suggested removal of wording, "and/or patently
offensive to community standards" from General Policies, #2.
Trustee Schlund amended motion to include City Attorney's exclusion of
wording from General Policies, #2. Chair Cavecche seconded amendments.
Vote: Ayes: Schlund, Cavecche, Massa
No: Warne
Motion carried.
Trustee Schlund moved that if, after Internet Use Policy adoption .and
implementation offiltering devices revisions and corrections were needed,
the Board would again review policy. Chair Cavecche seconded motion.
Vote unanimous.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Six
Trustee Schlund moved that a memo be forwarded to Mayor Coontz and
members of City Council to give them the opportunity to review the Internet
Use Policy, provide their comments and approval, and acknowledgment of
implement of this policy in writing to the Library Board of Trustees. Chair
Cavecche seconded. Vote unanimous.
II. BOARD REPORTS
2.1 Reports from Chair
Chair Cavecche announced the Library Foundation has met. A representative
from that foundation will be invited to a Board meeting in the near future.
2.2 Reports from Trustees
There were no reports from Trustees.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of August, 1997
Director Wann announced Sr. Librarian Joan Blumenstein will retire on
September 18. A recruitment for her position has begun and a selection will be
made by the next Board meeting. After the Main Library renovation project is
completed, the third Sf. Librarian position will be filled.
3.2 Legislative Update
There were no legislative updates included in Trustees' packets and no updates
provided at the meeting.
3.3 Financial Report
Expenditure Summaries were included in Trustees' packets.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Seven
Director Wann advised he met with City Manager and budget staff and was happy
to report Library Services met all goals and objectives for FY1996/97 and thanked
the Board for all of their support to complete this achievement.
Trustee Massa reported on a recent visit to the Main Library she observed a
person (appearing to be homeless) sitting on the Friends of the Orange Public
Library bench at the main entrance smoking and appearing to be drinking alcohol.
Director Wann stated he would check to see if a "no smoking" sign could be
installed and asked Trustee Massa, representing herself as a member of the Board,
to contact the Orange Police Department regarding this problem.
Chair Cavecche questioned Director Wann on the City's acquisition of the vacant
Bank of America building located in the block next to Main Library. Director
stated the City's appraisal had fallen short ofthe Bank of America's evaluation.
The Y. W. C. A. of Orange is also showing interest in acquiring this building.
IV. DEPARTMENT REPORTS
4.2 Automated Library System: Request for Information
Trustees were provided in their packets the Request for Information which was
sent to 20 automated library system vendors for responses. The deadline for this
process is October 16, 1997. It is expected cost information will be presented to
the Board and City Council in early 1998.
4.4 Corrected Minutes of Meeting Held June 30, 1997
Because of the numerous corrections and amendments, Trustees were provided
with a corrected copy of the minutes of the meeting held June 30, 1997 for their
reVIew.
V. NEW BUSINESS
5.1 Gift Donation Policy
Chair Cavecche requested the library's Gift Donation Policy to review. Library
Services Manager Eugenia Wong suggested staff analyze this policy as it had not
been reviewed for several years, and reinforce the portions of the policy as it
relates to acceptance and rejection of library materials. This policy will be
reviewed and returned for Board approval.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Eight
5.2 Library Materials Weeding Plan
Because of the Main Library Renovation Project, major weeding is being done at
all library facilities. A joint Orange Public Library and Friends of the Orange
Public Library booksale is being planned for November 1997.
5.3 Library Hours:
a) Christmas/New Year's Holiday Hours
Christmas/New Year's holiday hours for library facilities are proposed as
follows:
December 24
December 26-
27 December
29-30 December
31-Jan
2
January
3
Branches:
Branches:
Branches:Branches:Branches:Main Library: Open
10-12 p.m.Closed
until
June
31, 1998.Closed Closed Open 1 p.m. -
8
p.m.Closed Open 1 p.m. - 5
p.m.Chair Cavecche moved the above proposed service hours be
adopted for the holiday season. Trustee Schlund seconded.
Motion carried.b) Branch Library Hours for
January-June 1998 Director Wann asked Board to consider offering
branch library services every Friday as opposed to every other Friday, the
City Hall service schedule during Main Library's closure, January-
June, 1998. The City Manager has left this decision to the Board and
library staff. The only problem which may arise is ability to sufficiently
staff for this additional
day every other
week.VI. ORAL PRESENTATIONS There
were
no oral
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 15, 1997
Page Nine
VII. ANNOUNCEMENTS
There were no announcements.
VIII. ADJOURNMENT
Trustee Warne moved that the meeting be adjourned at 5:33 p.m. Seconded by Trustee
Schlund. Motion carried.
Garf:!!tJ
Secretary to the Library Board
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