08-18-1997 LBOT MINUTESLi( (I C~,t (-C ~
d)()o. T. ;)..CITY
OF ORANGE DEPARTMENT
OF COMMUNITY AND LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744-7272 · Fax: (714) 744-
7251 LIBRARY SERVICES
DIVISION 714) 288-2471 · Fax: (
714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY
AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES Minutes of Meeting Held
August 18, 1997 Community and Library Services
Administration Conference Room I.
CALL TO ORDER 1.1
Pledge of Allegiance Chair Cavecche led the
Pledge of Allegiance.1.
2 Roll Call The regular meeting of the Orange Public Library Board
of Trustees was called to order at 3:45 p.m., in the Community
and Library Services Administration Conference Room, 230
East Chapman Avenue.Present:Trustees Cavecche, Massa,
Schlund and Warne.
Guest:Meredith Martini,Santiago Library
System Advisory Representative 1.3
Adoption of Agenda Trustee Schlund moved the agenda be adopted as
presented. Trustee Warne
seconded. Motion carried.1.4
Approval of Minutes There were 4 corrections to the June
30, 1997 minutes:Trustee Schlund corrected spelling of her name
on Page 5.230 E. CHAPMAN AVENUE
ORANGE,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held August 18, 1997
Page Two
At the request of the Secretary of the Board, Chair Cavecche corrected
minutes, Page 3, fourth paragraph should read, "Chair Cavecche discussed
filtering material harmful to minors and Adult Services supervisor Yolanda
Moreno advised the work stations located in the children's room are filtered,
however, the stations in the adult area are not, except for word processing and
e-mail capabilities. she had recently attended a workshop on
this procedure. It was discussed at the workshop that while work stations
in the children's Room can be filtered, if computers located in the a~
ult areas were not, children could easily access the adult computers
without staff's knowledge. Filtering would include e-mail, word
processing and other
system sources.Chair Cavecche corrected Page 4, last paragraph, 4th sentence
to Chair Cavecche and Trustee Warne will sit on sub-committee to
evaluate and write use policy for the library. and Trustee Warne offered
to sit also.Trustee Warne requested an addendum be placed on Page 5,
July 30, 1997 minutes, "IV. Department Reports, Internet Use Policy" after
vote was held on motion presented on Page 4: Trustee Warne stated
he was concerned about public safety, and more specifically, staff in the
Children's Section as regards implementation of the Internet Use
Policy. More efficient efforts should be explored to deter improper conduct in this
area of the library. The library cannot be expected to
prevent society's inappropriate behavior in public areas. In contrast to
this, the library can provide invaluable resources for specific inquiries
and obtain desired information. The Library Board of Trustees should
avoid overkill on regulating Internet use. Trustee Warne stated he
wants to prevent specific problems from arising and it may be
necessary to provide additioual staff to monitor the work stations. While
Trustee Warne sees staff library taking time to monitor and regulate, he feels
a better solution to the problem would be reasonable regulations
acceptable to Library Board, library
staff and customers.Trustee Massa moved the minutes be accepted as corrected.
Seconded by Trustee
Schlund. Motion
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held August 18, 1997
Page Three
II. BOARD REPORTS
2.1 Reports from Chair
Chair Cavecche addressed the announcement of the Library Foundation and
possible citizen members was announced at a City Council meeting over a year
ago. She asked each Trustee to bring the name of their suggestions for a
committee member to the next meetin&,to begin the formation of a foundation.
Trustee Warne added he felt a~itiQ'at selection would be beneficial to the group, City
but Chair Cavecche disagreed and felt a non-political appointment was
Council
imperative.2.2 Reports from
Trustees Trustee Schlund visited the Newport Beach Public Library and contacted
their Library Foundation for information. She assembled a informational packet
and distributed to Trustees. Trustee Schlund requested Trustees to review
this information and be prepared to discuss at their September Board meeting.
She further suggested communication with the N. B. P. L. Foundation be
maintained.III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S
REPORT 3.1 Director's Report of June and July,
1997 Director Wann pointed out the application for L. S. T. A. Grant included
in Trustees' packets and commented the library continues to seek
alternative funding. Trustee Warne asked if the distribution of grant moneys had
been resolved with the Finance Department and Librarian II Susan Barb added
grant moneys are normally targeted for specific projects. Director Wann will ask
staff to prepare a matrix showing grant funds received and where the money
was appropriated. Chair Cavecche suggested Trustees be on hand at City
Council meetings when grant moneys are received to request the funds be returned to
the
library.Director Wann reported Sf. Librarian Bob Felthaus has requested a
voluntary demotion to return to public service work. This request has been
granted.Personnel Services Department will be asked to begin a recruitment for
this
position.3.2 Legislative
Update Information was provided to Trustees in their
packets.
T, r
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held August 18, 1997
Page Four
3.3 Financial Report
Expenditure Summaries were included in Trustees' packets.
IV. DEPARTMENT REPORTS
4.1 Main Library Renovation Project
Director Wann reported architect Bob Coffee has been retained to develop
conceptuals for the Main Library Renovation Project. The project will be
presented to City Council at their meeting on August 26, 1997.
Mr. Wann advised he has recently attended meetings with Economic
Development Director Linda Boone, Planning Commissioner Randy Bosch and
Doy Henley regarding a New Main Library project. The City is investigating the
possibility of purchasing the vacant Bank of America building and also the
building located at the north/west corner of Shaffer and Chapman Avenue owned
by Robert Holland. It was suggested a member of the Library Board also be
invited to attend these meetings.
Chair Cavecche will meet with another Trustee during the month to discuss
implementation of a Library Foundation by planning an event to rally support for
a New Main Library.
4.2 Children's Room Policy
Orange Police Department's Crime Prevention Specialist provided a report on
several security precautions that could be implemented at the libraries to prevent
inappropriate behavior in the Children's area. Director Wann recommended the
installation of large mirrors or security cameras to help make these areas safer for
children. Trustee Warne suggested all security apparatus be in place at the end of
the Main Library renovation. Precautions have already begun with the
rearrangement of furniture to visually open the area. Staff has also begun
questioning adults their purpose for being in the area. The new layout of the Main
Library after renovation with centralized information desks and allow more
supervision throughout the library. It is the Orange Public Library's policy there
are no children under the age of 7 allowed in the library without an adult. A letter
to parents outlining this policy, along with the rules and regulations governing
children left alone at the library, will be again be distributed and included in the
Children's Section quarterly newsletter to Orange Unified School District
teachers. Chair Cavecche has also requested a sign be placed near the public
restroom advising children must be accompanied by an adult to use the facility.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held August 18, 1997
Page Five
4.3 Internet Use Policy
Trustee Warne advised the Board he wanted more information on the Internet Use
Policy from the City Attorney before making a final decision. Chair Cavecche
advised she had spoken to each Councilmember and they are in favor of a policy
enforcing filtering of Internet programming. Trustee Schlund questioned whether
the policy would violate any A. C. L. U. rulings and Chair Cavecche advised this
question had been posed to the City Attorney and it was his opinion filtering of a
minor's use would be no violation. She added the City Attorney's was c~:mcerned
with the amount of staff time necessary to filter and remove filters from Internet
programming. Chair Cavecche said she has contacted software filtering
manufacturers and it is their belief there is little time and effort involved in
exchanging filtering. Director Wann advised staff has attended workshops that
extensively investigated Internet use and policy setting for libraries. Case law has
also been gathered to substantiate decision-making on this proposed project.
It was again emphasized the library staff support filtering of computers in
the Children's area, but strongly object to any filtering of adult stations. The
legality of filtering was discussed and Trustee Warne stated he felt it was senseless
to project how courts will decide on particular legal issues relating to Internet
use.Chair Cavecche stated it was staffs responsibility to supervise Internet use, and
if staff felt they could not do this, then Internet capabilities should not be offered
in the library. Director Wann said there are always risk involved in providing
new services to the public, but these risks can be diminished with the
implementation of a solid procedural policy. However, these policies must be in
conformance with staffs ability to enforce
them.The City of Orange Public Library Internet Use Policy was discussed.
Chair Cavecche asked for a disclaimer added to the policy regarding damage done
to equipment and Provision 3 of "Children's Use of the Internet" be changed
to under 18 years of age requirement of written parental permission before minor'
s use of the
Internet.Chair Cavecche moved the City of Orange Public Library Internet Use Policy
she wrote and distributed at Board meeting be adopted. Discussion: Trustees
Warne,Schlund and Massa asked to further discuss this policy directly with the
City Attorney and wanted to have his written opinion before a vote was taken.
Trustee Massa added she felt she needed additional time to consider the policy.
Chair rr
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held August 18, 1997
Page Six
Cavecche withdrew motion with the advice to Trustees to complete any further
investigation they feel necessary and be prepared to vote at the next monthly
Board meeting. She added she has spoken with Council members and it is their
recommendation all computers be filtered, and the version she distributed of the
Internet Use Policy is City Attorney David DeBerry's opinion on the library's
implementation of Internet use.
Chair Cavecche asked staff to investigate methods of filtering with Councilman
Murphy, covering both pros and cons of these devices.
v. NEW BUSINESS
5.1 CD-ROM Reference Network Grant
Proposal The California State Library's Application for CD-ROM
Reference Network Grant Proposal was included in Trustees' packets. This grant,
ifreceived, will fund a server for a new
CD-ROM server.5.2
Young Adult Services The Orange Public Library responded to a California
State Library questionnaire on Young Adult Services, and this information was provided to
Trustees in their packets. While the library staff feel this is a very important
target group to provide library services, there is no funding, space, or staff
available to implement a program. Director Wann added he hopes to see this group better
served
in the future.5.3 Automated Library System:
Request for Information Limited information was provided to Trustees in their packets.
This request will be placed in the
FY98-99 budget.5.4 Friends of
the Orange Public Library Director Wann spoke to Board of the generosity of
the Friends ofthe Orange Public Library and the benefits provided to staff
and community from this organization. In a recent article from a local
newspaper, Director Wann learned the Friends wished to commission a sculpture of a
local resident who recently succumbed to gunshot wounds received in an attack
in Petaluma, California. It was the Director's suggestion such donations should
receive approval from the Board before they are placed in the library. Trustees requested
a copy of the present procedure on gifts to the library
to read
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held August.18, 1997
Page Seven
A letter will be sent from the Board to the Friends ofthe Orange Public Library
suggesting the Board's approval before any commitments are made by Friends to
place material in the Orange Public Library.
Chair Cavecche attended the July Board of Directors meeting ofthe Friends of the
Orange Public Library to solicit funds for Disney videos in memory of Library
Clerk Thea Terhune. Friends voted to provide a $250 donation towards the
purchase of these films.
5.5 CLA Annual Conference
Portions of the California Library Association's Annual Conference Schedule was
included in Trustees' packets.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
There were no announcements.
VIII. ADJOURNMENT
Trustee Warne moved that the meeting be adjourned at 6 p.m. Seconded by Trustee
Schlund. Moti n carried.
Hn . -~\Atteste
9 ;/6-/97 GaryWa
Secretary
to the Library Board GW/
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