05-19-2003 LBOT MINUTESC ,lfd(f . z: 1..1-
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held May 19, 2003
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Chair Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, and Trustee Karen Herrera (arrived at 3:10 p.m.); [one position
currently vacant]
Staff Present:Sf. Librarian Yolanda Moreno and Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as corrected (add 5.4 Nominating Committee
under New Business). Trustee Clemens seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held April 21, 2003, as
presented. Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR'S REPORT
2.1 Monthly Report for April, 2003
Ms. Moreno noted that highlights included updates on the Main Library expansion project and
the Edwards House; Children's Services' annual Super Sleepover; and the Friends' donation of
3,000 for additional DVDs.
2.2 Quarterly Report for Third Quarter, FY 2002-
03 Ms. Moreno again noted some of the highlights and significant accomplishments outlined in
the
report.2.3 Financial
Report Ms. Moreno reported that the Library is on target with its
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 19, 2003
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that the Library Foundation will sell reprints of the 1903 Orange Post
newspaper at the City's July 3'd
event for $1 apiece, with proceeds going toward the Main Library
expansion. Library Director Nora Jacob has submitted a sponsorship application to the OC
Register with a request to print 50,000 copies of the Orange Post.
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that the luncheon presentations with potential donors to the Main
Library expansion have been productive, and that the Mayor and City Council members have
committed to give us names of potential donors. She invited Board Members to take part in the
Taft Tile Wall fundraiser - the price has been lowered to $10 per tile. The "Birds of a Feather"program
is moving forward and a task group is working on that project. The Foundation will again
be renting parking spaces (and selling bottled water) during the International Street Faire over
Labor Day weekend.3.
3 Reports from Trustees None.
IV.
OLD BUSINESS 4.
1 Main Lihrary Expansion Project (MLEP) - Update Ms. Moreno
reported that interested architects toured the Main Library on May 16; proposals in response to
the City's Request for Proposals (RFP) for design services are due June 5. Interviews with finalists
will take place June 24, with the award of bid going to City Council for action in July.4.
2
Library Services Development Impact Fees - Update Ms. Moreno reported
this was adopted by City Council on May 13, 2003, and will be implemented in 60
days. The Library Facilities Development Impact Fees will generate approximately $3.2
million for the City over the next 18 years.4.3 Proposed
FY 2003-04 Library Budget - Update Ms. Moreno reported
that although the Library's biggest budget cut is proposed to the Library Books & Materials line
item, there have been no staff layoffs and no reduction in library hours.This honors the
board's expressed priority of maintaining access to our facilities and collections.Senior Librarian Rosanne
Miller is working on grant applications (Target and Mervyns) which could provide some
funding for children's programs. Chair Westfall added that Wells Fargo has a similar grant program
we should look into.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 19,2003
Page 3
V. NEW BUSINESS
5.1 "Hooked on Phonics" Proposal (presentation by Patricia McSwain)
Educational consultant Patricia McSwain from Hooked on Phonics gave a presentation of the
program and how it works. Hooked on Phonics pilot program is requesting use of the Main
Library community room for eight weeks starting Monday, June 10. In lieu of paying the standard
fees for use of the community room, the proposal presented to the Library is for an in-
kind donation of $3,000 worth of Hooked on Phonics materials. Ms. McSwain would also like
to display materials in the Main Library and hand out flyers about the programs to
parents.Trustee Herrera made a motion to approve the in-kind donation in lieu of paying
the library standard fees for using the community room; Vice Chair Schlund seconded, and
it
carried unanimously.Trustee Herrera made a motion to waive the library's standard policy that
prohibits for-profit groups from displaying flyers and materials, with the understanding that
Hooked on Phonics is an exception to the library policy. Vice Chair Schlund seconded, and
it
carried unanimously.5.2 Leadership Orange
2002-03 Project Ms. Moreno reported that she is a member of the 2002-03 Leadership
Orange class. Her class has two projects that will be presented. One is verification of historical sites
in the City of Orange, and then creation of a map with these sites clearly marked. The second
is to create an online calendar for non-profit groups to advertise their services
and events. This calendar will be housed on
the Chamber of Commerce website.5.3 Painting
of EI Modena Branch Library Ms. Moreno reported that the El Modena community room was painted
last
week and it looks
great.5.4 Nominating Committee The Board decided to forego the Nominating
Committee process and instead prepared nominations then and there. The names of Doug Westfall and
Jonell Schlund were submitted for the offices of chair and vice chair, respectively. Trustee Clemens
made a motion to elect Doug Westfall as Chair and Jonell Schlund as Vice Chair of
the Library Board of Trustees;Trustee Herrera
seconded, and
it carried unanimously.VI. ANNOUNCEMENTS 6.1 City Council public
hearing on FY 2003-04 budget:Tuesday, June 10, 7
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 19, 2003
Page 4
6.2 Representative from City Manager's Office will report on FY 2003-04 budget to
the Library Board of
Trustees:Monday, June 16,3 p.m. @ Library Board
meeting VII.PUBLIC
COMMENT Ms. Reichert reported that as City volunteers, Library Board of Trustees members will be
required to wear Photo ill's as part of the City's citywide security policy. Date and location for getting
the ID pictures taken will be announced
soon.VIII.
ADJOURNMENT Chair Westfall moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:30 p.m. The next meeting will be held
on Monday, June 16, 2003, at 3 p.m. in the Main Library community
room.Yolanda Moreno [for Nora Jacob], Secretary to the Board Attested