04-21-2003 LBOT MINUTESC,l..~{)'I ;2-
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held April 21, 2003
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, and Trustee Karen Herrera [one position currently vacant]
Staff Present:Library Services Director Nora Jacob, Sr. Librarians Sarah Rosenblum
and Rosanne Miller, and Administrative Secretary J an Reichert
1.3 Adoption of Agenda
Trustee Herrera moved to adopt the agenda as presented. Trustee Clemens seconded the motion,
and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held March 17, 2003, as
presented. Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR'S REPORT
2.1 Monthly Reports for February & March, 2003
Director Jacob verbally noted some of the highlights of the past two months' written reports.
2.2 Financial Report
The Library Director noted that in February, the Library participated in a city-wide
budget reduction and cut another $115,000 - but not any further book budget money.
2.3 MCLS/SLS/SSCLS letter supporting TBR reinstatement
Director Jacob reported on the meeting she attended discussing how to address the move by
Governor Davis to eliminate the Transaction Based Reimbursement (TBR) program. The tri-
system group (MCLS/SLS/SSCLS) put together a letter in response to Governor Davis' proposed
elimination of TBR, urging support to keep TBR and to reinstate the $12.5 million funding
statewide for it.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held April 21, 2003
Page 2
2.4 Villa Park usage of Orange Public Libraries
City Manager Dave Rudat had requested, during the budget preparation process, some
information about usage of Orange's public libraries by Villa Park residents. Ms. Jacob's written
response to this request was provided to Trustees as an FYI.
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall donated a copy of the July 1903 Orange Post, a special edition which included an
article on <cEvolution of the Orange Public Library." He suggested that the Library Foundation
pursue making copies of the newspaper and selling those copies, with proceeds going toward the
Main Library expansion. Ms. Jacob will follow up on this.
3.2 Report from Foundation Liaison
Vice Chair Schlund presented highlights of Foundation activities: At the last Foundation Board
meeting, presentations were given by former Orange County Community Foundation leader Judy
Swayne on fundraising campaign organization and management, and by architects from LPA on
possible Donor Wall and Giving Tree designs. The group also worked on Advisory Committee
formation and a calendar of upcoming events. A copy of the Main Library expansion
information packet, designed to give to prospective major donors, was given to each Trustee as
an FYI.
3.3 Report from Trustees
Trustee Clemens noted that the Los Angeles Times contacted Bob and Marva Hitchcock about
living in a historic home, rather than calling him, as part of news coverage involving the sale
offer of the Edwards House.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion Project (MLEP)
Administrative Secretary Jan Reichert reported that the first two weeks after articles and
broadcasts about the Edwards House appeared in various local and regional media, she received
150 phone calls. She continues to take phone calls and schedule tours of the Edwards House to
potential bidders. Director Jacob reported on the first meeting with JHTM design oversight and
construction management consultants. At this meeting, the issue of whether to keep the existing
library building open during construction, and how best to manage noise and dust, was initially
explored. This topic is likely to come to the Library Board for discussion later in the year.
4.2 Fees Update
4.2.a. Master Schedule of Fees and Charges - Fee increases for overdue books and videos,reductions
for Inter-Library Loans, and a raise in the meeting room usage fees Citywide will go to
the City Council in May. The increase in these library service fees is expected to raise $10,000 in
additional revenue for the City.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held April 21, 2003
Page 3
4.2.b. Proposed Library Development Impact Fee - Director Jacob reported that the consultant (
Maximus) has fine-tuned its study, and Assistant City Attorney Ted Reynolds
prepared an ordinance and resolution to implement and collect the fees. On April 22, the new fee
proposal will be shared with officials from the Building Industry Association (BrA) of Orange
County. There will be a public hearing on this topic at either the May 13 or 27 City Council
meeting, with implementation to take place 60 days thereafter.
V. NEW BUSINESS
5.1 Incidents at Taft Branch Library
Director Jacob reported that someone broke into the safe at the Taft Branch Library last week and
took all the money and several of the new DVDs. During that same week, a car crashed into the
front of the building. Clark Smith from the City's Facilities Services unit was able to board up the
area where the car struck the building that night and to repair it shortly thereafter. Taft will
replace the safe that was broken.
5.2 READ/Orange County's request for fee waiver
Director Jacob reported on a letter she received from READ/Orange County requesting a waiver
of the fee normally assessed to users of the Library's community rooms. READ/OC proposes
using the Main Library community room for its tutors to help adult learners from Orange in their
efforts to learn to read. Trustee Hererra made a motion to waive the fee; Vice Chair
Schlund seconded, and it carried unanimously.
5.3 Report on Automated Internet/Computer Sign-up
Implementation Senior Librarian Sarah Rosenblum reviewed the initial usage data on this new service and
noted that it represents a shift in the way the Library does business - from staff sign-in usage
of Internet to automated Internet/computer sign-ups. Since the software, Smart
Access Manager SAM), was implemented in March, it has been well received by our patrons and it's
a much better use of our staff and resources. The one temporary challenge has been
that Circulation Staff was temporarily overwhelmed with issuing new library cards because all patrons
who use the Internet computers must have a valid OPL
librarycard.5.4 Volunteer Recognition Celebration, May
13, 2003 Ms. Reichert reported on the upcoming celebration to honor all volunteers on Tuesday,
May 13,from 3 :30 to 4:30 p.m. in the Weimer Room. The theme is It's Springtime and
refreshments will include scones, finger sandwiches, beverages and cookies. Four volunteers will receive
a special gift and certificate for their milestone hours reached in 2002: Helen Viviano (
1000+ hours),Beth Bollinger and Shirley Perkins (2,000+ hours apiece), and Arline Minor (4,
000+ hours).The festivities will include a piano player, giveaways for each volunteer,
and opportunity drawings. Trustees were urged to attend
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held April 21, 2003
Page 4
5.5 Revision to Naming Opportunities for Main Library Expansion
Director Jacob reported that the Library Foundation would like to create a new category for
donor recognition and naming opportunities as part of the Main Library Expansion Campaign.
That naming opportunity is a $25,000 Study Room (there are six opportunities) category.
Because the Library Board of Trustees adopted the original donor recognition and naming
opportunities list on Oct. 21, 2002, the group should vote on the revised proposal. Trustee
Herrera made a motion to adopt the revised "Orange Public Library: Main Library
Expansion Campaign, Donor Recognition and Naming Opportunities" with the addition of
the Study Room category; Trustee Clemens seconded, and it carried unanimously.
VI. ANNOUNCEMENTS
6.1 City Council study session, revenues/expenditures and decision packages:
Tuesday, April 29, 5:00 p.m. @ Weimer Room in City Hall
6.2 Relay for Life - Orange Public Library team is participating:Friday,
May 2, 6 p.m. through Saturday, May 3, 6 p.m. @ Santiago Canyon College 6.
3 Yolanda Moreno will be the lead staff person at the Library Board meeting of May 19, 2003 Nora
Jacob will still prepare the agenda, but Nora will be at an invitational conference that day)Chair
Westfall donated three copies of Rain of Fire to the Orange Public Library.VII.
PUBLIC COMMENT None.
VIII.
ADJOURNMENT Chair
Westfall moved, and Trustee Clemens seconded, to adjourn the meeting. The motion carried unanimously,
and the meeting adjourned at 5 p.m. The next meeting will be held on Monday, May 19,
2003, at 3 p.m. in the Main Library community room.Nora
Jacob, Secretary to the Board Attested on