03-17-2003 LBOT MINUTES1. Q'cJ o. ..z: ;L
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held March 17,2003
Main Lihrary Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Chair Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Trustee Mark Clemens, and Vice Chair Jonell E.
Schlund [one Trustee position currently vacant]
Absent:Trustee Karen Herrera
Staff Present:Library Services Director Nora Jacob, Sr. Librarian Yolanda Moreno, and
Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Chair Westfall moved to approve the minutes of the regular meeting held February 24, 2003, as
presented. Trustee Clemens seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR'S REPORT
2.1 Monthly Report for February, 2003
The written report will be shared next month. Highlights were covered elsewhere during this
meeting by Director Jacob.
2.2 City Council Study Sessions Calendar re: FY 2003/04 Budget
Director Jacob reported that there will be three City Council study sessions on the proposed
budget for FY 2003/04: Tuesday, March 18, 5 p.m. (Budget Goals); Tuesday, April 1, 6 p.m.
CIP); and Tuesday, April 15 [later changed to April 29], 5 p.m. (Revenues & Expenditures).
Because these budget study sessions are open to the public, Board Members decided to attend as
follows: Budget Goals - Trustee Clemens; CIP - Vice Chair Schlund; and Revenues &Expenditures - Chair
Westfall.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 17,2003
Page 2
2.3 Financial Report
Director Jacob reported that the library continues to be on target with its expenditures. Four
library positions are open and will remain vacant - three part-time and one full-
time.III. BOARD
REPORTS 3.1 Report from Chair
Westfall Chair Westfall reported the importance of Board Members continuing to talk with City
Council regarding library budget cuts, and what can be done to make clear the issues of preserving
library staff and hours. Additionally, he talked about approaching Wells Fargo regarding its
grant
programs.3.2 Report from Foundation
Liaison At Vice Chair Schlund's request, Director Jacob reported on Foundation highlights: Taft
Branch Library Tile Wall project (March through August) and a possible "Birds of a Feather" public
art festival and fundraiser. She noted that the Foundation's Events Planning Committee is
working on high-visibility events, and is putting together a prospective donor list. She also
reported that Library Intern Andrew Califf (from Central County Regional Occupational Program)
will be assisting with creating scripts for brief videos promoting Library
Foundation events.3.3 Report
from Trustees Vice Chair Schlund reported on an article she read in the Los Angeles Times about
the USA Patriot Act. The article states, "Several libraries in California have begun to warn
book lovers that the U.S. government may be monitoring their reading habits in a sweeping effort
to crack down
on terrorism."Trustee Clemens indicated that he has a contact at Chapman University in the
Media Department whom he will approach regarding producing videos for
the library.IV.
OLD BUSINESS 4.1 Update, Main Library Expansion
Project (MLEP)Director Jacob updated Board Members on three areas of progress. 1) Met with
State Library Office of Library Construction representatives about management of our Library
Bond Act money. 2) Two items will go to City Council on March 25: The formal agreement
accepting the Library Bond Act grant award to expand the Main Library, and award of a
Consultant Services Agreement to JHTM for design oversight and construction management of Main'
s expansion.3) Staff is working on the Bid Package for sale and relocation of the
Edwards House.4.2 Art in
Public Places Copies of the City of Brea's "Art in Public Places Program" and City Ordinance for
this program were included for the group's information. Director Jacob reported that a
recommendation from the Department Head meeting was to concentrate on Library Foundation fundraising
right now before moving forward with an Art in Public Places proposal, so as to stay focused
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 17,2003
Page 3
4.3 Communication to City Council re: FY 2003/04 Library Priorities
Chair Westfall and Director Jacob worked on a letter draft and then decided that this would not
be the most effective way right now to communicate with the City Council on budgetary issues.
Chair Westfall again urged Trustees to stay in contact verbally with Councilmembers.
V. NEW BUSINESS
5.1 Communication to State Legislators re: Governor's Proposed Elimination of Transaction-
Based Reimbnrsements
Chair Westfall presented a letter drafted on behalf of Library Board of Trustees to State
Legislators, urging them to keep the $12.5 M for the Transaction Based Reimbursement (TBR)
program in the state budget. Vice Chair Schlund made a motion to accept the letter as presented;
Trustee Clemens seconded, and the motion carried unanimously.
52. Orange County Reads One Book (featuring author Adeline Yen Mah)
Family Book discussion & "Cinderella Tea"
Saturday, March 29,3 p.m. @ Main Library
Story time, "Multicultural Cinderella Stories,"
Tuesday, April 8, 6:30 p.m. @ Main Library
Read Around the Clock" read-a-thon, sponsored by Chapman University'
s Muth Reading Center, 12 p.m., Friday, April 4 to 12 p.m., Saturday, April 5 @
Park Downtown OPL reader times: Friday, April 4, noon-3:
30 p.m.)Panel discussion & author appearance, sponsored by
Santiago Canyon College,Thursday, April
10, noon
@SCC VI. ANNOUNCEMENTS 6.1 Relay for Life - Orange Public Library team
is participating Friday, May 2,6 p.m. through Saturday, May 3,6 p.m. @ Santiago
Canyon College Director Jacob reported that Library Foundation President Mike Learakos and his son
will join the library team for CCRelay for Life" event. Each Board Member is to notify Ms. Jacob if
he/she wishes to be part of the
library team.VII.
PUBLIC
COMMENT None.
VIII.ADJOURNMENT Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting.
The motion carried unanimously, and the meeting adjourned at 4:20 p.m. The next meeting will be
held on Monday, April 21, 2003, at 3 p.m. in the Main Library
community room.Nora Jacob, Secretary to the Board