02-24-2003 LBOT MINUTESnc;. I ,L
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held February 24, 2003
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Trustee Mark Clemens, and Trustee Karen
Herrera [one Trustee position currently vacant]
Absent:Vice Chair Jonell E. Schlund
Staff Present:Library Services Director Nora Jacob, Sr. Librarians Sarah Rosenblum,
Rosanne Miller and Yolanda Moreno, and Administrative Secretary Jan
Reichert
1.3 Adoption of Agenda
Trustee Clemens moved to adopt the agenda as presented. Trustee Hererra seconded the motion,
and it carried unanimously.
1.4 Approval of Minutes
Trustee Herrera moved to approve the minutes of the regular meeting held January 20, 2003, as
presented. Trustee Clemens seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR'S REPORT
2.1 Monthly Reports for December, 2002 and January, 2003; 2nd Qtr Report for FY 02/03; and
International Children's Book Collection gift from Rotary International
Director Jacob noted that December's highlight was the awarding of $9.13M from the Library
Bond Act Board to expand the Main Library. January's highlight was the Rotary International gift
of approximately 1,750 children's picture books in a wide variety of languages. These books will
be placed in the children's collection and available for checkout at the Main Library. Patrons may
select the books, place them in a book bag, then check out the bag. As for the 2nd Quarter reports,
achievement of some goals have been delayed or cancelled because of staff shortages and/or
administrative budget cuts. Ms. Jacob demonstrated to Board members a donation box prototype
developed by local artist Mel Slavick. Some minor changes need to be made to the prototype.
Once those are done, the donation box will be placed near the entrance to the Main Library.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held February 24, 2003
Page 2
2.2 Financial Report
Director Jacob reported that the library is still saving money. She also reported that, during the
recent round of additional budget reductions, the City Council decided to leave the balance of the
book budget funds for this fiscal year.
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that he met with Director Jacob to talk about an "Art in Public Places"
program in which a small percentage of development impact taxes on major corporations is
directed toward funding public art. He noted that a similar art program has been adopted by the
City of Brea, and that such an approach could be considered to fund artworks for the expanded
Main Library. The Board agreed to draft a memo to the City Manager expressing the library's
interest in an "Art in Public Places program" for review at the next Board meeting.
Chair Westfall also talked about drafting a letter of support to the City Council vIs-
a-vis maintaining library hours and staff in the coming fiscal year (per
Library Foundation recommendation). He noted that he and Vice Chair Schlund (the Library Foundation
liaison to the Board) had discussed this idea when she called to be excused from today's meeting
due to illness. Director Jacob will confer with Chair Westfall about drafting a letter for
review and input at the next
Board meeting.In addition, Chair Westfall said he has approached the historical society of Villa
Park about operating ajoint-use library with Orange Pubic Library, and that
they seemed interested.3.2 Report from Foundation Liaison - Includes staff presentation of Library
Foundation'
s PowerPoint A newly developed PowerPoint presentation about the Main Library Expansion
Project and related fundraising campaign was shown to Board members. Director Jacob added
that this PowerPoint presentation will be shown to local Rotary Clubs and other groups, and
is available to Library
Board members.3.3 Report
from Trustees Trustee Herrera reported that substantial grant money is available for after-
school programs. The library can tap into this money by collaborating with schools
and non-profit
groups.IV. OLD BUSINESS 4.1 Update, Main
Library Expansion Project (MLEP)Director Jacob reported that she and Senior Librarian Yolanda Moreno, plus
other key City staff members, are meeting with staff from the Office of Library Construction (OLC)
on February 26 to review the policies and practices on how the Library Bond Act money
will flow. On February 27, Director Jacob and other members of the MLEP team will interview
three finalists for design oversight and project management of the MLEP. Additionally, we continue
to work on the Edwards House bid package and hope to have it available to
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held February 24, 2003
Page 3
4.2 Update, Reductions to Library Budget for Current Fiscal Year
Director Jacob reported that the Library proposed what funds we still had available from this
fiscal year -- namely, some unused salary dollars due to unfilled positions ($70,000), various printing
and office supply monies, and some unused conference and travel funds -- plus the remainder of
the book budget as part of budget reduction scenarios requested from the City Manager's
Office. Ultimately, as noted earlier, the City Council decided to leave intact the remaining book
budget but the remainder of the cuts have been made. This is in addition to an initial $136,
000 in reductions (including a $100,000 cut to the book budget) programmed into Library funding
as of July 1, 2002, when the fiscal year began.V. NEW
BUSINESS 5.1
Presentation on Computer/Internet Sign-up Software Library
Tech Assistant Jack Tsuruda presented an overview of the new Internet sign-up software
to Board members. This new way of signing in computer users at the library will begin in late
March at the Main Library, and then will be extended to the branches in the following months.
Trustee Herrera left at 4:30 p.m.
VI. ANNOUNCEMENTS
None.
VII. PUBLIC COMMENT
Chair Westfall reported former Library Board of Trustees Chair Bill Warne knows of a person
interested in serving on the Board, and that person had asked for guidance from the Board about the
vacant position. The group asked the Chair to communicate that anyone can fill out an application
for a City board, committee, or commission, and they encouraged the individual in question to do
so. It was also reported that there are several applicants for the vacant Board position that are being
looked at by Mayor Murphy.
VIII. ADJOURNMENT
Chair Westfall moved, and Trustee Clemens seconded, to adjourn the meeting. The motion carried
unanimously, and the meeting adjourned at 4:40 p.m. The next meeting will be held on Monday,
March 17, 2003, at 3:00 p.m. in the Main Library community room.
Nora Jacob, Secretary to the Board Attested on