12-15-2003 LBOT MINUTESc ,1. .JtJ~. r. ,;..,
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held December 15, 2003
EI Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:10 p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, Trustee Karen Herrera, and Trustee N.mcy Collins
Staff Present:Library Services Director Nora Jacob, Sf. Librarians Yolanda Moreno,
Sarah Rosenblum and Rosanne Miller, and Admin Secretary Jan Reichert
Guests:Rick D' Amato of LP A and Sean Donnelly of JHTM
1.3 Adoption of Agenda
Trustee Collins moved to adopt the agenda as presented. Trustee Herrera seconded the motion,
and it carried unanimously.
1.4 Approval of Minutes
Trustee Herrera moved to approve the minutes ofthe regular meeting held November 17,2003, as
presented. Vice Chair Schlund seconded the motion, and it carried ummimously.
II. LIBRARY SERVICES DIRECTOR'S REPORT
2.1 Monthly Report for November, 2003
Director Jacob reported on a busy month for staff as reflected in the report. She added that artist
and library supporter Mel Slavick is donating approximately 2,500 m:w children's books to OPL
for future use as giveaways and incentive prizes for young readers. These books are from the
America's Helping Hands nonprofit organization that Mel is involved with.
2.2 Financial Report for November, 2003
Director Jacob reported that Library Services is on target with its budget.
III. BOARD REPORTS
3.1 Report from Chair Westfall
None.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 15,2003
Page 2
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that the Library Foundation Board held a very successful Strategic
Planning session. Discussion involved updating goals and objectives, recruiting new members,
and moving forward with MLEP fundraising. She added that the campaign committee is
dedicated to the Main Library expansion and is seeking donors for major contributions.
3.3 Reports from Trustees
Trustee Clemens reported on his recent trip to the NYC Public Library and the American Girl
store. He was very impressed with the American Girls series and thought there might be a tie-
in with Trustee Collins' outreach to families and a good source for
ideas.Trustee Collins continues to move forward with her activities to raise home-
schoolers' awareness of library resources. She has been speaking with enthusiastic home-school moms and
will set up times in January to visit the groups. Approximately 40 parents plus local
high schools have expressed an interest in acquiring information about our library
and its resources.Trustee Herrera inquired about hosting informational meetings at the
Orange Public Library about the Orange Unified School District bond issue that will be on the March
ballot. She feels this is an important issue with public libraries and, in particular, the City of
Orange, and that there would be a good turnout for this type of meeting. Director Jacob will
contact the local chapter of the American Association of University Women (AAUW) to find
out whether it would be interested in
hosting a forum.
IV. OLD BUSINESS 4.1
Main Library Expansion:Presentation of Design Development Highlights,
by LPA & JHTM Design architect Rick D' Amato of LPA and project manager Sean Donnelly
of JHTM presented design development highlights - both exterior and interior. The presentation
included interior and exterior specific designs and materials; possible carpeting, tile and stonework,
paint, and finishes; and capturing the feeling of Old Towne Orange and the old Carnegie
Library with design elements, signage, and artwork. Library Board members responded
with
great enthusiasm.Director Jacob reported that City Council briefings are the next step, on December
17. The Design Development phase (representing 60% design completion) is due to the Office
of Library Construction in late January 2004
for review.4.2 William "Willie" McPherson
Photo Collection Chair Westfall conveyed three boxes of the McPherson photo collt;:ction to the
Orange Public Library and noted that they represented a major donation from the San
Juan Capistrano Historical Society. A presentation by San Juan Capistrano Historical Society
Archivist Don Tryon and Chair Westfall will be made at the January 13 City Council meeting.
Director Jacob will write the press release for
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 15,2003
Page 3
V. NEW BUSINESS
5.1 PLF Certification Update
Director Jacob reported that we requested a waiver of the Maintenance of Effort clause of Public
Library Fund (PLF) certification because the amount of money allocated for library services in
FY 2002-03 had dropped in relation to the previous year. The waiver was filed on Dec. 2.
Close to $60,000 is at stake for our library's PLF
allocation.5.2 Staffing
Status Director Jacob reported that out of 60 library staff positions, 49 are currently filled and 11
are vacant due to a citywide hiring freeze. The following staff changes are being implemented
to manage the workload: Library Services Manager Yolanda Moreno will supervise
Technical Services & Automation; long term substitute Robin Manley (former library employee) will
work 30 hrs/week in Technical Services, taking over for cataloger Sam Richmond and helping with
the migration to a new online catalog; and Senior Library Clerk Pat Walker will transfer from
Main Library to Taft Branch Library to help fill the void left with the retirement of Senior
Library Clerk Belva
Teegarden.VI.
ANNOUNCEMENTS Winter Holiday closure of
libraries:12-9 p.m., Wednesday,
Dec. 24 All day Thursday-
Saturday, De. 25-27 Open Monday &
Tuesday, Dec. 29 & 30]All day Wednesday-
Thursday, Dec. 31-J an. 1 Open
Friday & Saturday (Main
only),
Jan. 2-
3]VII. PUBLIC COMMENT None.VIII. ADJOURNMENT Trustee Collins moved, and Trustee Clemens
seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 4:55 p.m.
The next meeting will be held on Monday, January 26,2004, at 3:00 p.m. in the
Salter Annex room at Taft Branch Library.Nora