12-21-1998 LBOT MINUTES1
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CITY OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 . Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 ·
Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held December 21,1998
230 East Chapman Avenue
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rnJ 111:) -I. CALL
TO ORDER 1.1 Pledge
of Allegiance Chair Cavecche led the Pledge
of Allegiance.1.2
Roll Call The regular meeting of the Orange Public Library Board of
Trustees was called to order at 3:34 p.m., in the Community & Library
Services Administration Conference Room, 230 East
Chapman Avenue.Present:Trustees Cavecche, Massa, Schlund, Warne
and Westfall.1.3 Adoption
of Agenda Trustee Warne moved that the agenda be adopted as presented.
Trustee Westfall seconded.
Motioncarried.1.4 Approval
of Minutes Chair Cavecche corrected November 16, 1998 minutes on Page 1, "
Approval of Minutes:" "Trustee Warne corrected October 19, 1998 minutes on Page
2 ..." Not Chair Cavecche corrected October 19, 1998 minutes on
Page 2 ..."Trustee Massa moved that the minutes be approved as corrected.
Trustee Massa seconded.
Motion carried.Trustee Schlund moved that the minutes of the meeting held December 7,
1998, be approved as presented. Seconded by Trustee Massa.
Motion carried.l!:' .,....'..J... ..,...~.., ~',r:",~t.~r: - '"I '-!""IlO'.'IA ",,",,-..-- ~ -....,..
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held December 21, 1998
Page 2
ll. BOARD REPORTS
2.1 Reports from Chair Cavecche
There were no reports from Chair Cavecche.
2.2 Reports from Trustees
Trustee Schlund reported she was notified of a California Association of Library
Trustees and Commissioners (CALTAC) Spring 1999 Workshop in Library Leadership
workshop being held on Saturday, February 27, at the Arcadia Public Library.
Chair Cavecche reported each Trustee had received a letter from the City Clerk
requesting their preference whether to continue service on the Library Board of Trustees.
Each Trustee was requested to respond to the City Clerk
llI. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of November 1998
Director Wann advised Trustees there will be $38.8 million available in the Public
Library Fund this year, with the Orange Public Library's share ($146,313) being
significantly more than last year. Director Wann reported he had a meeting with Finance
Director Helen Bell and discussed PLF monies and Ms. Bell is aware of the Board's
intent to use PLF monies for non-budgeted items. City Manager, Finance Director
and Director Wann will meet to discuss disposition of these funds. The Board directed
staff to begin deciding how this money could be spent; the board will then approach
City Council and request specific appropriation of this money. Trustee Warne
requested resolution of this funding be resolved in two months, and that this item be put on
the January Board agenda for an
update.Trustee Warne asked Director Wann for an update on the disposition of the Bank
of America building. Director Wann reported library services has provided a list
of services that could be utilized in the building and Leisure Services Division has
also shown an interest in using the building. There has been no response from the Friends
of the Orange Public Library on the offer to house Friends' Bookstore at this
location.Trustee Westfall suggested staff provide Friends with the exact square footage of
their lost space at Main Library, the fire hazard of housing books on the porch, and
the environment not being conducive to retail sales to encourage their relocation.
Trustee Massa will approach Friends' President Helen Viviano and discuss the Board's desire
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held December 21, 1998
Page 3
have Friends begin their operations from the Bank of America building once the library
books and materials have been removed and returned to Main Library. Trustee Massa
will report back to the Board after she speaks with President Viviano. Director Wann
reiterated the City's commitment to clean up the building and build a downstairs'
restroom before Friends' occupancy.
3.2 Legislative Update
Legislative Update was included in Trustees' packets.
3.3 Financial Report
Financial Report was included in Trustees' packets.
IV. DEPARTMENT REPORTS
4.1. Main Library Renovation Project
Director Wann reported to Board the Main Library Renovation Project is on target for
the Re-Dedication Ceremony planned for Saturday, February 6, 1999. $30,000 will
be budgeted in FY 99-00 for major relandscaping to the outside of
the facility.4.2 Main Library Rededication Celebration - February 6,
1999 Director Wann commended the Main Library Rededication Celebration Committee
for their fund-raising efforts and reported there will be no City money spent
on this Celebration. A proposed budget was submitted for Trustees' review. A program
for the event is now being developed and it will be directed mainly toward
children, with puppets, balloons, music
and face-painting.Board also commended staff for all their hard work
on this Ceremony.4.3
New Library Card The design for a new Orange Public Library card was finalized and
is now being produced. A reproduction was distributed by Library Services
Manager Eugenia Wong.25,000 new cards have been ordered. They will be offered free to new patrons
and a $2 charge for exchanging
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held December 21,1998
Page 4
v. NEW BUSINESS
5.1 Inter-Library Loan (ILL)
Fees Library Services Manager Eugenia Wong distributed a staff proposal to raise
Inter-Library Loan fees and a survey of fees charged by other Orange County libraries.
After discussion, Board did not feel the increase in fees was justified at this time.
Director Wann suggested this matter be brought back to Trustees in 6
months.5.2 Commemorative Library Newsletter - January 26,1999
Library Services Manager Eugenia Wong distributed a list of ideas for the library's
commemorative newsletter issue. These suggestions were approved by Board.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
There were no announcements.
vm. ADJOURNMENT
Trustee Schlund moved that the meeting be adjourned at 4:41 p.m. Seconded by Trustee Warne.
Motion carried.
V
GaryWann,
Secretary to the Board
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