11-16-1998 LBOT MINUTES7;~c2 ~~O () . L , ,;t
CITY OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 · Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 ·
Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held November 16,1998
230 East Chapman Avenue
I. CALL TO ORDER 1.
1 Pledge of Allegiance Chair Cavecche led
the Pledge of Allegiance.
1.2 Roll Call The regular meeting of the Orange Public Library
Board of Trustees was called to order at 3:34 p.m., in the
Community & Library Services Administration Conference Room,
230
East
Chapman Avenue.Present:Guests:Trustees Cavecche, Massa,
Schlund, Warne and Westfall.Ardelle Courtney, Santiago Library
System'
s Advisory Board Representative 1.
3 Adoption of Agenda Chair Cavecche added "Library Foundation" to "V.
New Business." Trustee Warne moved that the agenda be adopted as amended.
Trustee
Westfallseconded. Motion carried.1.
4Approval of Minutes 1r7<l~y~~~~orrected October 19, 1998 minutes on Page
2, "Reports from Trustees,"removing "and a confirmation is expected in approximately 6
months" from the second line. The line should read, "Mr. Bosch advised the necessary 501(
c)3 papers have been filed with the appropriate
state and federal agencies."Trustee Schlund moved that the minutes be approved
as corrected. Trustee
Massa seconded. Motion carried.230 E. CHAPMAN
CITY OF ORA1"lGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 16, 1998
Page 2
II. BOARD REPORTS
2.1 Reports from Chair Cavecche
There were no reports from Chair Cavecche.
2.2 Reports from Trustees
Trustee Schlund reported she had been notified by California Association of Library
Trustees and Commissioners (CALTAC) that the 1998 CALTAC Award Nomination for
Doris Osborne was not chosen as a finalist. Trustee Schlund will contact CAL T AC to
learn more details on the nomination guidelines to be able to submit a successful
nomination in the future.
III. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of October 1998
Director Wann advised Trustees this month's Director's Report included Community
Services Division information along with Library Services Division. The First Quarter
Operating Budget Report FY 98/99 was also included in Trustees' packets for their
review. Trustees were impressed with the scope of goals, objectives and work
completed by the Department as a whole.
Chair Cavecche asked about the progress ofthe Citywide Management Audit being
conducted by David M. Griffith and Associates. DirectOr Wann advised there are three
separate consultants involved the Department's.study and the framework of the audit
was outlined. There will be a Special Meeting of the Board of Trustees with the library's
consultant Beverly Simmons to get input from Trustees for the study.
3.2 Legislative Update
Legislative Update was included in Trustees' packets.
3.3 Financial Report
Financial Report was included in Trustees' packets.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 16, 1998
Page 3
IV. DEPARTMENT REPORTS
4.1. Main Library Renovation Project
Director Wann gave Board an update on the progress of the Main Library Renovation
Project. Carpet will be installed by the end of November and shelving will begin to be
installed in early December. Opening date for the Main Library is confirmed as
February 6th. All work should be completed by the holidays. It will take approximately
one month to reinstall the books into the Library. Landscaping will be addressed before
the reopening of Main Library.
Future needs of the EI Modena Branch Library were discussed and Director Wann
reported the branch library is in need of outdoor lighting and permanent signage. There
are no immediate remodeling plans for the Taft Branch Library as a minor remodel could
cost approximately $500,000.
Chair Cavecche reported the Friends of the Orange Public Library would like to
participate in the renovation of Main Library and suggested the possibility of donor
paver bricks being sponsored by the group. Although this project was not included in
the planning of the interior of the Library, the possibility of an outdoor project was
discussed. Staff suggested Chair Cavecche discuss with Friends the possibility of a
walkway or landscaping as a possible project.
4.2 Main Library Rededication Celebration - February 6, 1999 Sr.
Administrative Clerk Jan Schafer reported to Trustees that $3,900 has been raised for the
Main Library Rededication'Celebration, and need approximately $2,100 more to complete
their planning. Fund raising for this project is continuing. Director Wann commended
staff for their excellent job in planning this event.Trustees
will advise Administrative Secretary Jan McGovney of special guests they would
like to be invited to this Celebration.V.
NEW BUSINESS 5.
1 Bank of America Building City
Manager David L. Rudat and Economic Development Director Linda Boone requested
all City Departments prepare reports on possible uses for the Bank of America building
after library books and material have been returned to the Main Library.Library
Services will prepare a report and Trustees will be provided with a copy.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 16, 1998
Page 4
5.2 December Meeting
Trustees will continue with their tradition of a short December agenda followed by a
holiday potluck snack together.
5.3 1999 Meeting Schedule
Trustees were provided with their 1999 Meeting Schedule.
5.4 Library Foundation
Chair Cavecche requested this item be added to the agenda.
Chair Cavecche questioned whether Trustee Warne meant to include Board Minutes be
provided to Randy Bosch from the Board's discussion on October 19, 1998. Trustee
Warne stated he did and Chair Cavecche decided this procedure was satisfactory with
her. It was decided Mr. Bosch would be invited to the December Library Board of
Trustees Meeting.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
There were no announcements.
VIII. ADJOURNMENT
Trustee Massa moved that the meeting be adjourned at 4:48 p.m. Seconded by Trustee Schlund.
Motion carried.
l /
GatyWaInn,
Secretary
to the Board GW/
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