06-21-1999 LBOT MINUTES1/
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CITY
OF ORANGE DEPARTMENT
OF COMMUNITY AND LIBRARY SERVICES COMMUNITY
SERVICES OIVISION 714)
744.7272 . Fax: (714) 744.7251 LIBRARY
SERVICES DIVISION 714)
288-2471 . Fex: (714) 771-
8126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF
TRUSTEES Minutes of Meeting Held June 21,
1999 101 North Center
Street I. CALL TO
ORDER 1.1 Pledge of
Allegiance Chair Cavecche led the Pledge of
Allegiance.1.2 Roll
Call The regular meeting of the Orange Public Library Board of Trustees
was called to order at 3:33 p.m., in the Main Library, 101 North Center
Street.
Present:
Absent:Trustees Cavecche, Schlund, Warne and
Westfall.Trustee
Massa.1.3 Adoption of
Agenda Chair Cavecche added to New Business, 5.6 "Election of Officers," and 5.7 "
Summer Dark Month." Trustee Schlund moved that the agenda be adopted as amended.
Trustee Warne seconded. Motion
carried.1.4 Approval of
Minutes Trustee Westfall moved that the minutes of the meeting held May 17, 1999, be
approved as presented. Trustee Schlund seconded. Motion
carried.II. BOARD
REPORTS 2.1 Reports from Chair
Cavecche There were no reports from Chair
Cavecche.230 E. CHAPMAN AVENUE ORANGE, CALIFORNIA
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 21, 1999
Page 2
2.2 Reports from Trustees
Trustee Schlund reported she had been successful in contacting Congressman
Christopher Cox's office and arranging a tentative date and time of July 8, 7-9 p.m.,
to appear at the Orange Public Library as a speaker. Since there is already a
speaker scheduled for July 12, Trustees decided to ask Congressman Cox to appear in August
or September and to arrange for a larger location than the Main Library's
Community Room. Trustee Schlund will make the necessary arrangements with Congressman
Cox and his
staff.III. COMMUNITY & LIBRARY SERVICES DIRECTOR'S
REPORT 3.1 Director's Report of May
1999 Director's Report was included in Trustees' packets. Trustee Warne questioned
the disposition of the Bank of America building and Director Warm advised no
definite decision has been made by City
Council.Director Warm advised an Administrative Analyst is being recruited for the
Department.This position will assist in all areas of both
divisions.3.2 Legislative
Update Legislative Update was included in Trustees' packets. Director Wann reported SB3
by Senator Richard Rainey, which will provide funding for retrofit or new construction
of libraries, is progressing forward, and the library has sent interest letters to
legislators.Assistant to City Manager Irma Hernandez has been supplied information on this
bill and the need for letters of interest from City Council. Chair Cavecche moved that
the Orange City Council be requested to support SB3. Motion seconded by Trustee
Warne.Motion carried. Director Wann will coordinate the completion of this motion with
Ms.
Hernandez.3.3 Financial
Report Financial Report was included in Trustees'
packets.IV. DEPARTMENT
REPORTS 4.1. DMG Management
Andit Director Wann reported the complete audit was submitted to City Council about
one month ago and each department has been asked to provide their rebuttals to the report
by July 8. This rebuttal will serve to clarify and define more definitely the report so that
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 21, 1999
Page 3
can be a useful tool in the future. Two key issues included in the Library Services
Division's rebuttal will be (I) $10,000 in the Children's Services budget. This budget
item is for children's programming other than regular programs, including the Summer
Reading Club activities; and (2) the outsourcing of Technical Services functions. This
division's staff has already been reduced 50% and outsourcing will not save the City any
money. It will be requested that this issue be delayed until the current DOS based
INLEX system gets replaced by a client/server product in the next 1-2 years. Staff felt
it would be necessary to have a consultant advise the City on outsourcing before
any definite action would be taken. Trustee Warne added two additional issues he felt
would be important to add to the rebuttal: (1) Decision on the future of the Tan
Branch Library; and (2) Hiring of a Library Director. Any Trustees' input on these issues
will be put in the report to City Manager David
Rudat.4.2 Taft Branch Library
Study Director Wann reported the needs assessment study of the Tan Branch Library
by Arroyo Associates is 90% completed. If City Council decides to close this
branch library, the $118,000 operational budget will be distributed between Main Library
and the EI Modena Branch Library. Trustees added they would like to see a decision by
the City Council on the future of the Tan Branch Library soon. As soon as the report
from Arroyo Associates is received, a copy will be forwarded to
Trustees.4.3 Bank of America
Building Director Wann informed Trustees the auction of salvage library furniture would
begin the first week in July. This effort will be coordinated with the Purchasing Division
of the Finance Department. Also included in disposal will be the remainder of the
400-500 boxes of books donated by
Book Man.V.
NEW BUSINESS 5.1 El Modena Branch
Library Project Director Wann reported there have been major system breakdowns at the
El Modena Branch Library during the last several weeks. A written report has been
submitted to City Manager David Rudat explaining these problems. The report also
includes requests for improved interior and exterior lighting, exterior signage, compliance
with Americans with Disabilities Act, air conditioning upgrade and patio improvements. If
City Council decides to close the Tan Branch Library, in addition to adding staff and
extending public service hours at the Main Library, part of their funds will be transferred to
the EI Modena Branch Library for new furniture and desks for customers
and staff,refurbishment of the community room and a mural on the long
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 21,1999
Page 4
5.2 MIS Master Plan
A master plan for the City's future computer needs is being conducted by ACS, the
City's MIS contractor. Kevin Chaney of ACS has been assigned to the Orange Public
Library to provide assistance. It is estimated the needed upgrades to the automation
system will take 2-3
years.5.3 Summer Reading
Club Staff reported the 1999 Summer Reading Club began on June 19. There is lots
of interest from teens to volunteer with this year's program. Special programming
begins this
week.5.4 Information Technology Training for the
Public Children's Services/Information Technology Services Supervisor Susan Barb reported
to Trustees the last of a two session series entitled, "How to Use the Internet in
the Cyberzone" will occur on Saturday, June 26. Appr0ximately 7-9 people have
been in attendance for these one-hour sessions offered at 9 a. m. on Saturday. The
next series of classes to be offered will be basic searching techniques
and email procedures.5.5
Bill Courtney Memorial Chair Cavecche requested staff to speed up the investigation of a memorial
wall or donor wall, or other visual display that would be utilized to attract and
show gratitude to library supporters. Library Services Manager Eugenia Wong will follow up
with a staff committee to define a critique for this project and report
back to Trustees.5.6
Election of Officers Chair Cavecche moved that Vice-Chair Kathleen Massa be elected
Chair for the coming year. Trustee
Warne seconded. Motion carried.Trustee Westfall moved that Trustee Warne be nominated to serve as
Vice.Chair for the coming year. Trustee
Schlund seconded. Motion carried.5.
7 Summer Dark Month Since there are important issues that will require Trustees to meet, there
will be a Board meeting in July. Whether or not the Board will meet in August will be
decided on at
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 21, 1999
Page 5
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
Chair Cavecche will not be present at the July Board meeting.
Staff distributed the flyer announcing a new Adult Program, "Wander Down Under," a
video tour of Australia presented by Katella Travel at Main Library on Monday, July 12.
Staff announced a 3-week Creative Writing class/workshop entitled "The
Beginning Writer's Guide to Publication" will be held on July 14,21 and 28 at Main
Library.Staff announced a Magazine Adoption Program in collaboration with the Woman'
s Club of Orange. This project offers the opportunity for customers and businesses
to support magazine purchases for the
Library.Director Wann announced the City of Orange Chapter of the National
Management Association's 1999 Manager of the Year Finalist is Adult Services Supervisor
Yolanda
Moreno.VIII.
ADJOURNMENT Trustee Schlund moved that the meeting be adjourned at 4:46 p.m. Seconded by Trustee
Warne.Motion
carried.
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