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04-19-1999 LBOT MINUTESdf?~/'~'~ CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7272 . Fe.: (714) 744-7251 LIBRARY SERVICES DIVISION 714) 288-2471 . Fe.: (714) 771-41126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 19, 1999 101 North Center Street I. CALL TO ORDER 1. 1 Pledge of Allegiance Chair Cavecche led the Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:36 p.m., in the Main Library, 101 North Center Street.Present:Absent:Trustees Cavecche, Schlund, Warne and Westfall.Trustee Massa.1. 3 Adoption of Agenda Trustee Warne moved that the agenda be adopted as presented. Trustee Schlund seconded. Motion carried.1. 4 Approval of Minutes Trustee Westfall moved that the minutes of the meeting held March 15, 1999, be approved as presented. Trustee Schlund seconded. Motion carried.II. BOARD REPORTS 2.1 Reports from Chair Cavecche Chair Cavecche questioned staff on the progress of signs being posted at the library to show additional parking at the Bank of America parking lot. Director Warm stated he would research this question and report back to the Board.230 E. CHAPMAN CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 19, 1999 Page 2 2.2 Reports from Trustees Trustee Schlund reported she spoke to a member of House of Representative Member Christopher Cox as a possible speaker in the series planned for this summer. While Member Cox is interested, he is at this time making no speaking commitments. Children's Services Supervisor Susan Barb reported she was able to arrange several travel series with Ted Palmer on July 12 and August 9. m. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of February 1999 Director's Report was included in Trustees' packets. Director Wann reported the Main Library is very busy with patrons and library services since its reopening. The recurring technical problems at the EI Modena Branch Library were discussed and solutions will be resolved with the assistance of the City's computer support company, ACS. Trustee Warne questioned staff on the possibility of the Bank of America being demolished and reconfigured for additional downtown parking. Director Wann also reported the Library Foundation wilI be most likely be separate from the Community Services Foundation. 3.2 Legislative Update Legislative Update was included in Trustees' packets. Trustees were encouraged to write letters to the Senate Appropriation Committee to encourage their support of SB3 by Senator Richard Rainey. SB3 would enact the California Library Construction and Renovation Bond Act of 2000, and would provide $ I bilIion to renovate existing library structures and build new facilities. 3,3 Financial Report Financial Report was included in Trustees' packets. IV, DEPARTMENT REPORTS 4.1. Budget FY 99- 00 Director Wann reported he and management staff had presented the library's Budget FY99-00 to the City Manager and complimented staff on their hard work and excellent presentation. Included in the budget was $300,000 for new books and material and 70,000 from the Public Library Foundation Grant. The reclassification of the Sr.Administrative Clerk to a Secretary classification wilI take place before the end of the CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 19, 1999 Page 3 4.2 Public Library Foundation (pLF) Grant Director Wann stated the inclusion of $70,000 from the Public Library Foundation (PLF) in the Budget FY 99-00 will not be official under City Council adopts the budget in May.4.3 DMG Management Audit The Citywide management audit conducted by David M. Griffith (DMG) has been concluded and library staff gave input into this report. This report will include an evaluation of the continued existence of the Taft Branch Library. Trustees will be provided a copy of this report after it has been presented to City Council.4.4 Taft Branch Library Director Wann reported he has received a quote from Arroyo and Associates to conduct a needs assessment of the Taft Branch Library. Difference scenarios for this branch facility will be discussed, including a complete closing of the branch, complete renovation and sharing the facility with other services. Chair Cavecche requested definite and clear directions from City Council on the Council's expectations of library services. Once the needs assessment has been completed, a copy will be provided to Trustees.V. NEW BUSINESS 5,1 National Library Week Celebration Special events were planned for National Library Week, April 11-17, 1999, including the Super Sleepover at Main Library. Children's Services Supervisor Susan Barb advised this was a very successful event, with the help from Villa Park High School students and Community Services Leaders. There were 35 children and 29 adults. This Super Sleepover may become an annual event. Mrs. Barb also reported the structure in the Children's Room has been named "The Story Stop" by 9- year-old Breeana Callaham.5. 2 E Rate Awards Library Services Manager Eugenia Wong provided Trustees in their packets the background information on the E Rate. Schools and libraries receive the lowest telephone rates for education purposes. A refund was requested and $7, 698.93 has been received by the Orange Public Library. Director Wann will request this money be used to pay for outdoor signage at the CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 19, 1999 Page 4 5.3 The Library of California Background information was provided in Trustees' packets. The Library of California would dissolve the 1977 CLSA (California Library Service Act) and call for the reformation of the Cooperative Library System (such as MCLS and SLS) into regional library networks. Staff will watch for its development during the transition period. Orange Public Library will become a member of Region IV if we choose to join the Library of California. 5,4 Adult Programming Adult Services Supervisor Yolanda Moreno questioned Trustees on the continuation and planning of the adult programming series introduced by the Board. Chair Cavecche responded that it was the Board's intention to have staff continue the implementation of this series. VI. ORAL PRESENTATIONS There were no oral presentations. VII. ANNOUNCEMENTS There were no announcements. VIII. ADJOURNMENT Trustee Warne moved that the meeting be adjourned at 4:53 p.m. Seconded by Trustee Schlund. Motion carrie GWIEW/jm