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02-8-1999 LBOT MINUTES6i; a~/<-2. 506.L ,~CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7272 · Fax: (714) 744- 7251 LIBRARY SERVICES DIVISION 714) 288-2471 · Fax: ( 714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held February 8, 1999 101 North Center Street I. CALL TO ORDER 1.1 Pledge of Allegiance 7 ;,; 6S 1:; , i s~There was no Pledge of Allegiance.1.2 Roll Callm31:) kLI~ - The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:35 p.m., in the Main Library, 101 North Center Street. Present: Absent: Trustees Cavecche, Massa, Schlund and Warne. Trustee Westfall. 1.3 Adoption of Agenda Trustee Warne moved that the agenda be adopted as presented. Trustee Schlund seconded. Motion carried. 1.4 Approval of Minutes Trustee Schlund moved that the minutes of the meeting held January 18, 1999, be approved as presented, Trustee Warne seconded. Motion carried. II. BOARD REPORTS 2.1 Reports from Chair Cavecche Chair Cavecche discussed her idea to increase attendance at the Library by increasing programming (such as book signings, lecture series). She is also considering the formation of a new organization, possibly called Friends of Children of the Orange Public Library. To implement these ideas, Chair Cavecche will work with Trustee Schlund and Library supporter Peggy Calvert, and discuss these plans with Friends of the Orange Public Library for their assistance. Chair Cavecche asked Trustees and staff to bring more programming ideas to the next Board meeting, 230 E. CHAPMAN AVENUE ORANGE, CALIFORNIA 92866- CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held February 8,1999 Page 2 Trustee Westfall arrived to the Board meeting at 3:45 p. m. 2.2 Reports from Trustees Trustee Warne remarked on perceived negative staff attitudes and Director Wann replied there had been a recent staff meeting wherein staff was reminded to be customer friendly. III. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of January 1999 Director's Report was distributed at the meeting. Director Wann provided Trustees with an FY99-00 budget outline.3.2 Legislative Update Legislative Update was included in Trustees' packets.3.3 Financial Report Financial Report was included in Trustees' packets,IV. DEPARTMENT REPORTS 4.1. Main Library Renovation Project 4.2 Main Library Rededication Celebration - February 6,1999 Director Wann praised the Board, staff and volunteers for their hard work in making the Main Library's Dedication Ceremony a huge success. Director Wann added he had received special thanks from City Council for insisting on new shelving and furniture, and finding the funding for them. Director Wann reiterated his appreciation to library staff for working hard and having the Main Library ready on reopening day. Trustees also complimented staff on this accomplishment. 4.2 Budget FY 99- 00 Library Services Manager handed out a budget request for an additional $311,713 for the library. Trustees questioned whether this amount is sufficient and were assured by staff it would CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held February 8,1999 Page 3 4.4 PLF Fund Director Wann advised Trustees he had a commitment from Finance Director Helen Bell that $70,000 of the PLF be in addition to the library's budget, with $146,000 be incorporated into the General Fund. There will be further discussions regarding this additional funding in the budget process. v. NEW BUSINESS 5.1 Adult Reading Group As reported in the Library Newsletter, the Adult Reading Group has received four sign ups from interested customers. 5.2 Library's Strategic Planning Process Director Wann distributed his confidential memorandum directed to City Manager David L. Rudat which outlined goals and objectives he felt were critical to the library. After discussing this memorandum with Trustees, Mr. Wann advised he will be requesting the assistance of a consultant to review the issues raised in this report. 5.3 CALTAC Workshop Chair Cavecche reminded Trustees of the CAL TAC Workshop which will be held on Saturday, February 27, 1999, at the Arcadia Public Library. She encouraged Trustees to attend. VI. ORAL PRESENTATIONS There were no oral presentations, VII. ANNOUNCEMENTS Taft Branch Library staffreceived a thank you letter from the Student Council of St. Norbert's School. VIII. ADJOURNMENT Trustee Massa moved that the meeting be adjourned at 4:50 p.m. Seconded by Trustee Westfall. OliOW tary to the Board GW/EW/jrn C.