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0111
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held May 19, 1997
Page Two
Cavecche feels it is imperative the Library Foundation be active during the Main
Library renovation. Director Wann added he had met with Mr. Bosch recently
regarding a City Economic Development matter, and they discussed a new Main
Library in the Plaza District which would be 2 story, however, appear as a 1 story
antique building combining a library and community center. Mr. Bosch advised
he would take this idea to the next Design Collaborative board meeting.
Chair Cavecche questioned library staff for clarification of historical books
donated by Doug Westfall through Friends ofthe Orange Public Library. Staff
was not aware of this donation and Chair Cavecche will recontact Mr. Westfall for
further explanation.
3.2 Reports from Trustees
There were no reports from Trustees.
IV. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
4.1 Director's Report of April 1997
Director Wann reported the California State Library has approved the library's
InFoPeople Grant application for a total of $5,000 in Federal Library Services and
Construction Act (LSCA) funds. Mr. Wann thanks staff for their work to make
this grant possible.
Director Wann also reported the decision of the City's Finance Department on the
disposition of Public Library Fund (PLF) funding, how it is to be encumbered and
used, is pending. Director Wann added if grant moneys are to be deposited into
the General Fund, the Department should reevaluate their procedure to apply for
grant funding. After a final decision has been made by the Finance Director, this
issue will again be brought to the Board.
Trustee Baker moved the Board draft a letter to the City Manager and City
Council expressing their strong recommendation to return these funds to the
Library and requesting the City's clarification on the disposition ofPLF funding.
Motion seconded by Trustee Warne. Motion carried unanimously.
Chair Cavecche asked for clarification on the patron theft problem recently
experienced in the Library Services Division. Director Wann explained a patron
was switching barcodes from checked out books to her own inexpensive romance
paperback books. After a complete and detailed accounting by Circulation
Section staff, Orange Police Department was able to apprehend the suspect and
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held May 19, 1997
Page Three
confiscate boxes of library material. Most of the stolen material has been returned
to the library for processing back into the collection. Director Wann added this
patron will be prosecuted.
Library Services Manager Eugenia Wong reported on her participation in a Public
Library Director's Forum in San Diego. Topics covered during this forum were
current issues facing public libraries, relationships between California cities and
counties, library funding and reorganization, Internet access and equal access
Issues.
Director Wann previewed a new Director's (Monthly) Report format now being
utilized in all City Departments. The Board had no objections to receiving their
Director's Report on this new format to minimize staff time in generating and
formatting this report. Director Wann suggested the continuance of this new
format can be reviewed in several months.
4.2 Legislative Update
Information was provided to Trustees in their packets.
4.3 Financial Report
Expenditure Summaries were included in Trustees' packets.
4.4 OPL Strategic Planning Project
Director Wann discussed the Main Library Renovation Project presentation at
City Council meeting on May 13, at which time City Council passed a motion to
use $100,000 to hire an architect for the library project and $1.05 million for the
renovation project and Information Technology Center (ITC). From the
presentation to City Council, the financial devastation to the Orange Public
Library was obvious. Director Wann also mentioned the City's Economic
Development Agency is presently investigating the possibility of purchasing the
Bank of America building for future City use. Staffwill now begin working on
weeding the collection at Main Library, redistribution of staff to different library
locations, packing of materials, and planning the renovation. The target date for
reopening on July 1, 1998, was reiterated by the Director.
v. DEPARTMENT REPORTS
5.1 Internet Use Policy
Adult Services Supervisor Yolanda Moreno reported the Internet Use Policy now
being implemented is successful with no patron complaints. The workstation is
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held May 19, 1997
Page Four
heavily used with very little downtime. The Internet surveys have been collected
and indicate most patrons like the fact there are no restrictions, including children
aged over 10 years can operate it. Chair Cavecche noted she had a conversation
with the City Attorney recently, who was not aware the current policy required
corrections. The City Attorney commented his concern on the policy of allowing
minors to have complete access without parental knowledge. Chair Cavecche
commented she conducted her own survey of approximately 70 parents and all
expressed concerns if a minor child were allowed Internet access without parental
knowledge.
There is no Internet policy in place at this time. The Board continues to gather
information and evaluate it, and will implement a policy when all possible
research has been done. The current policy is: a patron must first sign the
Internet Use Agreement, give hislher library card to the reference desk, and
minors under the age of 18 must have a parental signature.
Trustee Warne pointed out the current library policy of minor children under the
age of 18 only gaining access with parental consent is the highest age limit when
compared to several state-wide surveys. Other issues discussed were the
legality of prosecuting offending patrons when viewing or receiving material
considered illegal, or offensive/disturbing to patrons in view of the Internet
station.Chair Cavecche moved the library implement the "Working Draft" Internet
Use Agreement no later than Saturday, May 24, subject to the following
changes:1) Require patron's signature on Internet Use
Agreement.2) Change "Disclaimer" first paragraph, first line from "informational"
and educational" to "research" and
educational."3) "Disclaimer" first paragraph, second line, omit "does not monitor and"
and add "accuracy of the "after" over
the."4) "Disclaimer first paragraph, third line, omit "OPL neither censors
access to materials nor protects users from information they find
offense."5) "Disclaimer" second paragraph, first and second line,
replace informational" and "educational" with "research" and "
education."6) Change heading, "Policies and Procedures" to "
Procedures."7) "Procedures" first bullet, change age limit from "18" to "
17.8) Last paragraph of Agreement, remove "
policies."Motion seconded by Trustee Massa. Discussion: Time constraints
on workstation use. Trustee Baker questioned whether this agreement was
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held May 19, 1997
Page Five
as the extra paperwork could generate more work for staff. Discussion concluded.
Chair Cavecche took vote. Jj/fdtldri /;;IJirlFid iJJ:tJID1rhbbsry./ Vote: Ayes: Cavecche.
Massa and Schlund. Nayes: Baker and Warne. Motion carried.
Trustee Baker moved the City Attorney be requested to draft an Internet Use
Policy for the library. Chair Cavecche recommended the following changes to the
Internet Use Policy before submission to the City Attorney:
1) Change "minor children under the age of 18" to "under the age of 17."
2) "Disclaimer" paragraph, second line, change "the library does not monitor
and has no control over the information available through the Internet" to
the library has no control over the accuracy of information available on
the Internet."
Trustee Warne seconded. Motion carried.
Chair Cavecche advised she had received a telephone call from a Councilmember
advising oftheir concern over the fact the library is not using any type of blocking
filters at the Internet workstation. The abilities of locking filters, expense and
what should and should not be filtered was discussed.
Chair Cavecche moved:
1) The Board request the City Attorney's opinion on the use and
implementation of filtering-type software at the Internet
station;2) Library staff complete additional research on appropriate filters for
the work station and report back to the
Board.Trustee Massa seconded. Motion
carried.Chair Cavecche questioned the need for the Internet Use Agreement in
different languages, and library staff advised it would be available in Spanish and
possibly
Vietnamese.5.2 Main Library Renovation
Project Director Wann discussed the tentative construction plans for Main
Library renovation, redistribution of library staff and the necessity to weed the
Main Library's collection. Library Consultant Linda Demmers will be consulted
on these issues. Construction will begin on January
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICESORANGEPUBLICLIBRARYBOARDOFTRUSTEES
Minutes of Meeting Held May 19, 1997
Page Six
Director Wann thanks the Board, City Council and library staff for their supportandhardworkassemblingtherenovationprojectforCityapproval.
Chair Cavecche questioned library staff on their opinions of the study assessmentofthelibrary's over-stocked collection and the need for 25% weeding. Adult Services Supervisor Yolanda Moreno advised the weeding procedure willbebasedoneachindividualbookanditslatestcirculation. Chair Cavecche
also questioned the transfer ofthe Children's Reference to Taft Branch Library
and suggested a location in the downtown area during Main Library's
renovation,perhaps the former Partners In Reading location at Almond Avenue and
Center Street. Director Wann advised that location is being utilized by theCommunityServicesDivisionofthedepartment. The Director stressed thateverythingpossiblewouldbedonetoalleviatepatrons' inconvenience during MainLibraryRenovation, but some interruption in services should be
expected.5.3 InFoPeople
Grant Library Services Manager Eugenia Wong updated Trustees on the Main Library's award of $5,000 for the InFoPeople Grant. This grant will provide thepurchaseoftwoPentiumcomputers, and two printers, and one full year of access totheInternetwithtraining. One station will be assigned to the Children's SectionandanotheroneforthestaffareaatMainLibrary. Both workstations will beinstalledbySeptember1, 1997. When Main Library Renovation Project begins, the Children's Section workstation will be temporarily moved to Taft BranchLibrary,and the staff workstation to the EI Modena Branch
Library.VI. ORAL
PRESENTATIONS There were no oral
presentations.VII.
ANNOUNCEMENTS Chair Cavecche asked Trustees to check their availability for the June Board meetingandcallAdministrativeSecretaryJanMcGovneytoconfirmtheirattendanceonJune23,
1997.VIII.
ADJOURNMENT Trustee Warne moved that the meeting be adjourned at 5:40 p.m. Seconded byTrusteeMassa. otion
carried.Gary Wann, Secretary to the Library Board
L-.n7/3/97w/EW/