04-21-1997 LBOT MINUTES1',/ I" /'
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CITY OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 · Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 ·
Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held April 21, 1997 Community and Library
Services Administration Conference Room
22 : ( L6 Nllr 1
I. CALL TOORDER lM31::>
1.11::>.-'1.1 Pledge
of Allegiance Chair Cavecche led the Pledge
of Allegiance.1.2
Roll Call The regular meeting of the Orange Public Library Board of
Trustees was called to order at 3:30 p.m., in the Community and
Library Services Administration Conference Room, 230 East
Chapman Avenue.Present:Trustees Cavecche, Baker, Massa
and Warne.1.3 Adoption
of Agenda Trustee Massa moved the agenda be adopted as presented.
Trustee Warne seconded.
Motion carried.1.4 Approval
of Minutes Trustee Warne corrected the minutes of meeting held March 17, 1997,
to show guest Michael Alvarez as also a City Councilman. Trustee Warne moved
that the minutes be accepted as corrected. Trustee Baker seconded.
Motion carried.II.
BOARD REPORTS 2.1 Reports
from Chair Chair Cavecche reported a new Trustee will be appointed at the April
22, 1997 City Council meeting. There has been no progress on the forming of
a
Library Foundation.230 E. CHAPMAN AVENUE ORANGE,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 21, 1997
Page Three
Chair Cavecche asked about the actual presentation of the study to the City
Council on May 13. She views this formal adoption ofthe library study as a kick
off for a marketing plan to advertise the library's renovation. Director Wann
stated City Manager Dave Rudat would be responsible for any activities or actions
of staff at that Council meeting. Trustee Baker added he felt the library consultant
should be present to answer any Council questions. He also requested a
resolution adopting the library plan from City Council, and contact be made with
library patrons encouraging their attendance at the meeting. Trustee Massa added
press releases and advertising should be done to promote attendance of library
supporters. Trustee Warne suggested contacts with the downtown business
owners and Chamber of Commerce for their support.
IV. DEPARTMENT REPORTS
4.1 FY 97-98
Budget 4.2 Main Library Renovation
Project Director Wann requested 4.1, "FY 97-98 Budget," and 4.2, "
Main Library Renovation Project," be
discussed together.With the recent announcement of the closing of the Bank of
America facility adjacent to Main Library, the City is holding discussions with
bank officials regarding the acquisition of their building for City use. However,
Director Wann added he felt it was wise to remain focused on the Main Library's
renovation and not anticipate future acquisition of
the building.Director Wann reported the FY 97-98 Budget is not yet complete.
The library's book budget and some book processing moneys will be used
to supplement the Main Library's renovation. All necessary steps will be taken to
notify citizens of the library's closing for 6 months and their redirection to the
branch facilities for library services. Library management feels there will be a need
for a small amount of the book budget for magazines and periodicals as
the branch facilities are unable to sustain any more new books and the Main Library
will be closed.The Community Services Division will supervise the renovation
which is planned for 1/2/98 to 7/1/98. Chair Cavecche questioned while the Main
Library will be operational for 6 months, why the entire book budget is
being forfeited and Director Wann informed her there will be no storage space for
new books. He also advised City Manager David Rudat will consider
authorization of special appropriations for non-budgeted items throughout FY
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 21, 1997
Page Five
V. NEW BUSINESS
5.1 "Access Orange" Programs (Telecommunications and Information
Infrastructure Assistance Program (TIIAP) Application
Library Services Manager Eugenia Wong, Librarian II Susan Barb, Library
Systems Coordinator Angela Scherer and Resource Center Supervisor Carmen
Saldana (Community Services Division) completed a Telecommunications and
Information Infrastruture Assistance Program (TIIAP) Application to the Federal
Government requesting $894,338 in funding for "Access Orange," a project
intended for low income residents of the City of Orange which will increase
access and familiarity of new information technologies and resources. Awards
will be made in August, 1997. This grant will help implement the Information
Technology Center (ITC) at Main Library.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
Director Wann reported there will be a meeting with the Director of Finance to discuss
the Public Library Fund (PLF) moneys received by the Orange Public Library. At that
time, he will stress PLF funding is applied for through the California State Library and
intended for strictly library use. Director Wann will resolve this issue with the Finance
Department and report to Trustees.
VIII. ADJOURNMENT
Trustee Massa moved that the meeting be adjourned at 5:18 p.m. Seconded by Trustee
Baker. Motion carried.
cff/VGaryWann
Secretary to the Library Board
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 21, 1997
Page Two
2.2 Reports from Trustees
There were no reports from Trustees.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of March 1997
Director's Report was received as presented.
3.2 Legislative Update
Information was provided to Trustees in their packets.
3.3 Financial Report
Expenditure Summaries were included in Trustees' packets.
3.4 OPL Strategic Planning Project
The library consultant's final report was included in Trustees' packets. Director
Wann added the report was self-explanatory and covered the Main
Library renovation. Although there was some alarming information contained in it,
there will be an opportunity to explain to Council Members at the May 13 City
Council meeting, the date City Council will formally receive this report. Architect
Bob Coffee and consultant Nick Conway will be invited to this meeting also. It
is Director Wann's opinion City Council is anxious to see the conceptuals for
this project and in proceeding forward with the renovation, but are concerned
about the amount of time the library will be closed. Chair Cavecche added she felt
the study was done for public
use.Chair Cavecche questioned where the Library Advisory Group's
summation,which was to be included in the consultant's final report, was located in
it.Director Wann stated he misunderstood the advisory group's direction to
have that document included and asked for further clarification on it. Trustees
agreed the advisory group's summary should replace the consultant's
Executive Summary, renaming the Executive Summary to a conclusion and placing it at
the end of the study. Director Wann stated he would contact the library
consultant immediately and have the study
revised.Trustee Baker moved that the final study report with requested corrections
be presented to City Council for their review. Trustee Warne seconded.
Motion
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 21, 1997
Page Four
provided Trustees with estimated costs for the Main Library renovation and said
he would follow up with Trustees with better figures at a later time: $250,000
Community Development Block Grant (CDBG) for Americans with Disabilities
Act (ADA) requirements, $75,000 CDBG funding or public restroom renovation,
250,000 for retrofit conversion, and $400,000 from Library Services' budget
lines. The total, $975,000, will be supplemented from non-appropriated
reserves.Chair Cavecche asked for clarification of the $1 million shortage in
the automation project. Director Wann advised the City's MIS Committee
delegating funding of technology has ranked other City projects with priority over
the library's automation needs. Director Wann added it was the Library's
strong opinion the Information Technology Center (ITC) must be done at the time
of Main Library renovation. An $800,000 grant has been written and submitted
to supplement renovation and automation costs. Trustee Baker moved the
Board address a letter to City Manager David Rudat requesting to be updated and
kept informed on the decisions of the City's MIS Committee. Trustee Warne
seconded.Motion carried. Chair Cavecche asked Administrative Secretary Jan
McGovney to help prepare a letter requesting the City Manager Rudat consider
reprioritizing the library's technology needs to a higher
rank.4.3 Internet Use
Policy Director Wann advised Trustees City Attorney David deBerry is
currently reviewing the Internet Use Policy. Trustee Baker said he was affronted by
the policy (or was it the contract?) wording. He suggested posting the new policy
and not requiring staff to supervise children using the Internet. Trustee Baker
added he did not want adults to be required to sign the contract, and he and
Trustee Warne felt the sample policy provided by staff from the Buena Park
Public Library was sufficient. Trustee Massa felt the signature line could be
eliminated,but parents should be informed when their child is using the Internet.
Adult Services Supervisor Yolanda Moreno asked for clarification of the Board'
s decision as the agreement has been in use at the library since April 19.
Trustee Warne felt adults should not be required to sign and Trustee Baker felt
a disclaimer added to the Buena Park Public Library policy would be
sufficient.Chair Cavecche favored the disclaimer as is and felt it was in order to have
all users sign the contract. Director Wann suggested to bring this item back to
the next Board meeting after staffhas had an opportunity to observe the Internet
Use station for one