03-17-1997 LBOT MINUTES1/
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5DO.T.. d..CITY
OF ORANGE DEPARTMENT
OF COMMUNITY AND LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744-7272 . Fax: (714) 744-
7251 LIBRARY SERVICES
DIVISION 714) 288-2471 . Fax: (
714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY
AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES Minutes of Meeting Held
March 17, 1997 Community and Library Services
Administration Conference Room I.
CALL TO ORDER 1.1
Pledge of Allegiance Chair Cavecche led the
Pledge of Allegiance.1.
2 Roll Call The regular meeting of the Orange Public Library Board
of Trustees was called to order at 3:35 p.m., in the Community
and Library Services Administration Conference Room, 230 East
Chapman A venue.Present:Trustees Cavecche, Baker,
Massa
and
Wame.Guests:Councilman,Mike Alvarez/President, Friends of the
Orange Public Library 1.3
Adoption of Agenda Trustee Massa moved the agenda be adopted as
presented. Trustee Baker
seconded. Motion carried.1.4
Approval of Minutes Trustee Wame moved the minutes of meeting held February
10, 1997, be accepted as written. Trustee Massa
seconded. Motion carried.
II. BOARD REPORTS 2.1
Reports from Chair Chair Cavecche requested Director Wann to send a thank you
letter to Orange Rotary Club for their contribution of 3 PC's to the Orange
Public Library and also prepare press releases to
announce their gift.230 E. CHAPMAN AVENUE
ORANGE, CALIFORNIA
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 17, 1997
Page Two
2.2 Reports from Trustees
There were no reports from Trustees.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of February 1997
National Library Week: April 13-19, 1997. On April 17, at 4 p.m.,
Trustees are invited to attend "Kids Connect @ The Library" program for the
grand opening of the Internet Access Station and "Volunteer
Recognition Reception" immediately following in the Main Library Community
Room.Library's Advisory Group, Mayor and City Council Members, City
Manager and department heads, and the press have also been
invited.Public Library Fund: Director Wann explained the Public Library
Fund supplements the library's budget. Finance Director Helen Bell has
expressed these funds should be allocated directly to the City's General Fund
account.There is a need for a thorough understanding of General Fund and
disposition of Public Library fund moneys. It is possible a decision from City
Council will be necessary for a decision on these funds. Director Wann will
keep Trustees apprised of this
situation.Library of California: Networking and Resource Sharing: Ten years in
the working by the California State Library, this project has been introduced
as SB409. It will cross technology lines on sharing of library
resources.Governor Pete Wilson feels this legislation is poorly written and
conceived,but the issues remain pending. California State Library is behind it.
Fiscal impact of this project is unknown. All 8,000 libraries in California will
be affected if this bill goes
through.3.2 Legislative
Update Information was provided to Trustees in their packets. Director Wann
also reported on a CNN television program he watched on law professors and
their interpretation of Internet free of access regarding age. (Further information
will be requested from
CNN.)3.3 Financial
Report Expenditure Summaries were included in Trustees'
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 17, 1997
Page Three
3.4 OPL Strategic Planning Project
a) Final Report
Director Wann advised Trustees a draft of the final report from the
library's consultant has been received.
Trustee Warne moved to accept Arroyo and Associates' final report and
forward it to City Council for their review. Trustee Baker seconded
motion. Motion carried.
b) Main Library Renovation
The difficult question of funding to do a renovation project was discussed.
It was agreed the Main Library facility, at 14,000 square feet of public
space and 3,000 square feet of office space, is desperately in need of space
reconfiguration. City funding has decreased from $40 per capita to $16
per capita from 1990. All library facilities need structural renovation. It is
suggested, after a renovation of Main Library, a feasibility of branch
services conducted. Trustee Baker commented any change in branch
facilities would be difficult because of the smallness of Main Library and
limited parking. Director Wann added the block wall separating Main
Library's parking lot and residents will be removed and replaced shortly.
Also, the wall located in the alley area between Main Library and
Edward's House will be removed and a small number of additional staff
parking stalls constructed. Director Wann and Redevelopment Agency
Director Linda Boone will begin discussions with Bank of America for
additional parking.
1 million has been requested in the Capitol Improvements Proj ects for
Main Library. $100,000 of renovation costs for design, architect and
engineer studies, will come from the library's general fund budget. Partial
funding will also come from the Public Library Fund (PLF) and
Community Development Block Grant (CDBG). Retrofit improvements
have already been funded. It is planned renovation improvements will
begin 1/2/98. It is possible additional funding will be sought from the
library's book budget ($300,000 or a lesser sum). Director Wann
explained this expenditure would not be fully expended if the library is
closed for approximately 6 months for renovation. The intricacies of
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 17, 1997
Page Four
funding are still being researched by staff. Chair Cavecche said she would
not favor any reduction in the book budget, and Trustee Baker commented
he also would not be in favor of forfeiting any amount in the book budget
after the Board each year continually asks City Council for increases.
Chair Cavecche remarked about her concern for a new facility with no
books on the shelves. An informal vote of trustees revealed each do not
wish to jeopardize the book budget, although Trustees Baker and Massa
would reconsider their decisions if all other alternative methods of funding
failed. Trustee Warne questioned the process required for closing a branch
facility and Director Wann commented activity levels and operator costs
would be a factor. Branch Service patrons would be directed to Main
Library for library service.
Automation needs were also addressed. Director Wann advised a citywide
study has been ongoing. The INLEX system is becoming outdated and the
cost to replace it is approximately $450,000. Library Services Manager
Eugenia Wong explained the different phases of an automation project.
The first phase would cost approximately $65,000, would be to hire a
consultant to investigate automation needs and compare vendors, and the
possibility of leasing needed equipment. The second phase would be the
major implementation of the first phase. Phase three would be minor
changes in the first and second phases. Director Wann emphasized the
necessity of absolute preciseness in the automation phasing. Renovation
of Main Library and replacement of the automated system should occur
simultaneously.
For the convenience of Friends of the Orange Public Library Mike Alvarez, his presentation
was moved forward on the agenda.)
V. New Business
5.2 Friends of the Orange Public Library
oj Booksale Center
Friends of the Orange Public Library President Mike Alvarez distributed a
memorandum dated March 10, 1997, outlining a $4,525 donation to the Library
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 17, 1997
Page Five
for children's programs and related support material, and $3,219 in
improvements to Main Library and Friends Booksale Center at Edward's House.
Friends will be responsible for sandblasting sidewalks and cleaning lighting
fixtures, refurbishing the library marquee and replacing the drinkingfountain
and water lines. Additional work will be done on the Booksale Center location at
Edward's House by installing a drain and rain gutters/down sprouts on the house.
These donations total $7,744.
Friends have also shown an interest in helping by participating with the Main
Library renovation. They propose, for example, a tile project as resembles family
tiles sold at the Plaza traffic circle to support refurbishment. The Booksale
Center is also proposing increased service hours.
Director Wann thanked Mr. Alvarez and his organization for the tremendous
support shown to the Orange Public Library with generous donations and
tremendous support.
IV. DEPARTMENT REPORTS
4.1 FY 97-98
Budget a) Library Service
Plan b) Library
Hours Library Services Manager Eugenia Wong distributed a proposal for
new library service hours in consideration of ending the Work
Furlough Program, branch service hours during Main Library renovation
and alternative plans after Main Library renovation. It was agreed that
Main Library not be open on Fridays until the renovation project is
complete.4.2 Internet Use
Policy The temporary Internet Test Site will soon become permanent. The Internet
Use Policy included in Trustees' packets will become effective immediately.
Trustee Massa moved that the written policies be adopted and implemented at the time
the site becomes permanent. Discussion: Trustees requested a monthly report on
the Internet site for the next several months to
monitorI ,-'
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 17, 1997
Page Six
the operation of the work station and propose revisions to the policy. Trustee
Warne questioned the sentence, "Material which is not illegal, but which
offends or disrupts patrons walking by the station, will be considered
disruptive behavior within the context of the Library Rules of Conduct and a
warning will be issued to stop the behavior." Trustee Massa withdrew her
motion as she did not have the Internet Use Policies in her packet. Although no
additional motion was made, Chair Cavecche questioned Internet use by minors
being allowed. Staff responded it was with the requirement of signing an Internet
Use Agreement. Trustee Warne moved the basic Internet Use Policy be adopted
with the exception of the questionable sentence as stated above. Trustee Baker
seconded. Motion carried. Eugenia Wong added with the implementation of
more work stations, the time limits now imposed can be considered for revision.
V. NEW BUSINESS
5.1 National Library Week
Trustees were provided a draft copy of a National Library Week Proclamation and
requested the fifth paragraph be change to "Whereas, basie library services
remain Hee available to every citizen, providing equal opportunity for people
of all ages and backgrounds;" This amended proclamation will be presented by
Mayor and City Council honoring National Library Week on April 8, 1997. Chair
Cavecche asked if "Kids Connect @ The Library" program and volunteer
recognition will be held simultaneously as she felt volunteers were not sufficiently
recognized last year. Director Wann stated 200-300 invitations have been sent
for the Volunteer Recognition Program with Mayor and City Council,
Library Advisory Group and Library Board of Trustees being invited
also.5.3 Literacy
Services Information on Literacy Services was included in Trustees' packets.
Literacy Coordinator Rosanne Miller reported on the closure of Literacy Services at
the Orange Public Library. Due to grand funds and City general funds not
being committed to the project, the Library will cease this project on July 1, 1997.
The Methodist Church of Orange and Read Orange County will continue and
assume responsibility for this project. Literacy materials purchased for the last five
years will remain at the library facilities for patrons' use. Director Wann
recognized Rosanne Miller for her determination to further this project and thanked her for
all of her hard work and genuine affection to this worthwhile
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 17, 1997
Page Seven
5.4 Proposition 218 Survey
The California State Library asked public library directors to complete a survey
on the potential impact of Proposition 218 will have on library services. A copy
of this completed survey was included in Trustees' packets. Director Warm stated
there would be no impact on Orange Public Library.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
There were none.
VIII. ADJOURNMENT
Trustee Baker moved that the meeting be adjourned at 5:35 p.m. Seconded by Trustee
led?4
Gar{Wann
Secretary to the Library Board
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