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05-15-2000 LBOT MINUTESCITY OF ORANGE 0'tW- C.J.J~ f,;" DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7272 . Fax: (714) 744-7251 LIBRARY SERVICES DIVISION 714) 288-2471 . Fax: (714) 771-8126 CITY OF ORANGE DEPARTME.NT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 2000 101 North Center Street I. CALL TO ORDER 1. 1 Pledge of Allegiance Trustee Schlund led the Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:30 p.m., in the Main Library, 101 North Center Street.I" / co IT 6:Present:Trustees Massa, Cavecche, Schlund, Warne andWestfall.n::l },.1T:: l -1.3 Adoption of Agenda Trustee Warne added Item5.4 Action Plan Proposition 14 Funding, and Trustee Westfall added Item 5.5 Local Historical Collection at the Taft Branch Library. Trustee Warne moved that the agenda be adopted with additions. Trustee Schlund seconded. Motion carried.1.4 Approval of Minutes Regular Board Meeting Held April 17, 2000 Trustee Schlund moved that the minutes be adopted as presented. Trustee Westfall seconded. Motion carried.II. BOARD REPORTS 2.1 Reports from Chair Massa Chair Massa distributed an information packet on Proposition 14 for Trustees. She suggested Trustees writer letters to legislators to develop intcrest. Director Wann added City Lobbyist Mike Arnold is also investigating Propositions 12 and 14 for possible Ctty endorsement and will assist with passage of this legislation. It is estimated there will be action on Proposition 14 in 18- 24 months.230 E. CHAPMAN AVENUE ORANGE, CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 2000 Page 2 2.2 Reports from Trustees There were no reports from Trustees. III. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of April 2000 Director's Report was included in Trustees' packets. Trustee Warne questioned Director Wann whether the Bank of Amcrica's existing parking can be used by library patrons. Director Wann advised he would obtain an answer and advise Trustee Warne. Director Wann also repotied on the progress of the renovation project at the Taft Branch Library. Advertisement for bids is now in progress. An architect will be brought into thc process as soon as possible in accordance with City procedure. It is expected that spccifications will be ready for bid in November and construction underway in January 2001. 6 months are planned for construction. 3.2 Legislative Update A legislative update was distributed at Board Meeting. 3.3 Financial Report Fmancial Report was included in Trustees' packets. The high cost of electricity for the Library is being invcstigated by Administrative Analyst Greg Warren. IV. DEPARTMENT REPORTS 4.1 Orange Public Library Foundation Bob Kiley, Foundation Consultant, will assist Executive Director Gary Wann with both Department's Foundations. There will be 5-7 members on each Board. Yolanda Morcno has spoken to Former NFL player Jackie Slater and he is interested in serving on the Library Foundation. Director Wann added that the funds from the Foundation can also be used for operational opportunities, along with construction funding for a New Main Library.4.2 City Librarian Recruitment Interviews have been scheduled at DMG in Los Angles for 12 City Librarian candidates.These interviews will glean 6 candidates, which will then be reduced to a final 3 candidates for consideration. Sr. Librarian recruitment closes on May 16, CITY OF ORANGE DEPARTMENT OF COMMUl'.'lTY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 2000 Page 3 4.3 Patron's Complaint on Address Confirmation for Library Cards The library had received a complaint from patron regarding the confirmation of a home address when applying for an Orange Public Library card. Staff spoke with the patron, reinforcing the library's policy on address confirmation, and the patron was ultimately referred to Director Wann, whom also spoke with him and advised him of library policy. The patron was extended the opportunity to write his concerns to the Library Board of Trustees. V. NEW BUSINESS 5.1 Ongoing and Proposed Joint Use Library Projects Interim Library Services Manager Yolanda Moreno provided trustees with informational packets which she assembled from information received from the Internet. Trustees appreciated receiving this information. 5.2 Library Board Development Project Trustees were given information on this project in their packets. Trustees agreed that either the I" or 4'h Saturdays of thc month would be convenient for them to attend this workshop. Administrative Secretary Jan McGovney will complete qucstionnaire on board infornlation and provide it to the California State Library. Staff will keep Trustees informed on the progress of this project 5.3 June Board Meeting Trustee Warne moved that the Library Board be dark during the month of June and meet again at their regularly-scheduled meeting on July 17,2000. Trustee Schlund seconded.Motion carried.5.4 Action Plan Proposition 14 Funding Trustees asked staff to provide them with a time line re Proposition 14.5.5 Local History Collection at the Taft Branch Library Trustee Westfall requested that when the Taft Branch Library is renovated, that consideration of installation of a local history collection be made. Interim Library Services Manager Yolanda Moreno advised Trustee Westfall the renovation at the Taft Branch Ltbrary will reduce the amount of shelf space. Because of required temperature control and staff supervision necessary for patron's use of the local history collection, it was Ms. Moreno's recommendation that the collection remain housed at the Main Library. Trustee Westfall suggested the collection be digitized and then could CITY OF ORANGE DEPARTMENT OF COMMUl'HTY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 2000 Page 4 accessed at all library locations. Ms. Moreno reported that this process is a goal of the library's within the next year. Trustee Warne requested Trustee Westfall to prepare a report on this process and the involvement Chapman University would contribute to it for the next Board meeting. VII. ORAL PRESENTATIONS There were no oral presentations. VIII. ANNOUNCEMENTS Director Wann announced Chair Massa and Trustee Westfall are being featured in the upcoming Library Newsletter. IX. ADJOURNMENT Trustee Cavecche moved that the meeting bc adjourned at 4:51 p.m. Seconded by Trustee Schlund. Motion carried. z.--C__<>---7'--/ )-It.d-L..t.4____/ Attested on 7/r7/J-''7'iJGaryWan , Reproduction on Recycled Paper