Loading...
03-27-2000 LBOT MINUTESCITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7272 . Fax: (714) 744-7251 LIBRARY SERVICES DIVISION 714) 288.2471 . Fax: ( 714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORA~ GE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Orange Public Library Community Room 101 N. Center Street 1. CALL TO ORDER 1.1 Pledge of Allegiance Trustee Massa led the Pledgc of Allegiance,1. 2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:35 p.m" in the Orange Public Library community room, 101 NOlih Center Street Present:Absent:Guest:Trustee Massa, Cavecche, Warne and Westfall Trustee Schlund City Managcr David L Rudat 1.3 Adoption of Agenda Trustee Massa moved that the agenda be adopted with Agenda Item 4,1 "PLF Analysis by City Manager David L Rudat" be heard under II Board Reports,Trustee Westfall seconded, Motion carried,1.4 Approval of Minutes Regular Meeting of February 20, 2000 Minules of the meeting held February 20,2000 were not available, These minutes will be read and approved at the next regular Board of Trustees meeting,230 E, CHAPMft.N AVENUE ORANGE, CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Page 2 II. BOARD REPORTS 2.1 Report from Chair Massa There were no reports from Chair Massa 2.2 Reports from Trustees Trustee Cavecche was principal for the day at Linda Vista, She read to 2nd graders and heard all about their programs, All the kids she read to reported that they had been to the library. She also reported that the Orange Republican Women's Federal Groups community outreach for the month of March was the Orange Public Library, Chairperson Vickie Murphy ask Trustee Cavecche to head this outreach and over 150 books were collected, Most were given to the Friends of the Library Bookstore. Trustec Cavecche brought one bag of books for library staff to go through and decide if needed for the collection, Chair Massa reported that she had some non-fiction and travel books that she will bring to the library as well.Trustee Warne received a flyer from Chapman University on the building of a library on its campus, He thought this mightbe a possibility under Proposition 14.2.3 PLF Analysis by City Manager David L. Rlldat Assistant to the City Manager Barbara Azeka handed out a graph that shows the relationship between the library budget, the contributions from the general fund,and capital improvement budgets, Mr. Rudat talked about the economic downtrend and how the library suffered tremendously, and it's taken some time to get things back on track On both a profeSSIonal and personal level he spoke-of how he is striving to get the library back on track financially, Hc discllsscd the library path for the future which included the joint- use facility, His recommendation to the council was to not commit any general fund money on a regular basis to this project unless they want to forgo doing anything more with the library system, Mr. Rudat's goal is to follow the model of the strategic plan for the library that was submitted to the City Council CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Page 3 implement this plan over the next several years, The proposed budget plan that will be submitted to the City Council this year with capital expenditures of over 900,000 to the renovation of Taft, and five new staff positions for the library are laid out in the strategic plan, ML Rudat referred to the graph to show the general fund contributions to the library through the years (FY91-92 through FYOO-Ol), General fund contributions saw an increase starting in FY97 -98 through FYOO-O 1 because of the renovation of the Main Library, the increase in the book budget, and staffing needs,ML Rudat reported that the Taft Branch will close around January 200 I and staff will be relocated to the other libraries and ready to reopen by the end of the fiscal yeaL The El Modena Branch remodel and increase in staffing should start around FYO 1-02, ML Rudat indicated that by the end of the three-year library strategic plan period there would be an increase in staff levels at all three libraries,ML Rudat and the City Council will take a look at Proposition 14 and the opportunities that might be available to our library. They also will take a look at Chapman University and its master plan for a library, and the feasibility of Orange Public Library partnering with Chapman University,i Trustee Warne ask about the plans of the City acquiring 8,000 acres from the Irvine Company in the east area as a future library site, ML Rudat stated that it's,in the general plan to discuss how and when this might OCCUL Chair Massa wanted to know if the increase in the staff level would allow for the opening of the Main Library on Friday's, ML Rudat reported that the Main Library would open on Friday's once all staff positions have been filled, This should happen by January 2001.Trustee Cavecche ask what percentage of the library capital budget for FYOO-Ol will come from the general fund, ML Rudat reported that figure as 80/85 percent.He also reported the 4A million for FYOO- Ol comes from the general fund budget,and the demand to make improvements to the library will create the CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Page 4 Trustee Cavecche thanked ML Rudat for the attention and support that has been given the library over the years. ML Rudat stated that staff and the Library Board of Trustees support, creativity and persistence for the future of the library helped to convince the City Council to approve renovation plans, Director Wann reported that attendance at the Main Library pre-renovation was 208,000 and attendance the 151 year after the renovation was 340,000 + which is a 63 percent increase,ML Rudat reported that during budget preparation time all budgets are looked at based on the need of the depaliment, and that staff often conveys the need.Where the funding comes from is not as important as the need of each individual departmcnt, and each department is looked at very carefully,Trustec Westfall gave a copy of his book Orange, CA and its Surroundings, to City Manager David L RudaL III. COMMUNITY & LIBRARY SERVICES DIRECTOR REPORT 3.1 Director's Report for February 2000 Director's Report was included in Trustees' packets,Director Wann reported that there was a server crash in the Information Technology Center (ITC), Patrons could not print anything for over a week, One reason for the considerable downtime was the lack of a back-up serveL ACS, the City's contract automation consultant grOllp, was not certain of what happened but they are working on a built-in recovery plan so that if this should happen again an immediate response and solution can be found, ACS along with Library Automation Coordinator Angcla Schcrer are working on setting up the back-up,Dircctor Wann announced that Yolanda Moreno has becn made the Interim Library Scrvices ManageL A recruitment for a permanent Library Services Managcr is under way, 3.2 Legislative Update Thcre werc no legislative updates CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Page 5 3.3 Finandal Report Financial Report was included in Trustees' packets. Director Wann reported that the library budget is 66 percent spent He reported that Administrative Analyst for Department of Community & Library Services Greg Warren and Administrative Analyst for Public Works Jamie Herbon are working on the departments electric bill to determine why it's so high, Because this is not an allocated cost, the analysts need to track the cost and usage to determine how much should be budgeted for this line item, Administrative Analyst Warren reported that the library pays for electricity for all three libraries and the Friends ofthe Orange Public Library. IV. DEPARTMENT REPORTS 4.1 Budget FYOOI01 Director Wann reported that the library will do well during the budget process for FYOOIO I, and the positions that are requested will be given tremendous consideration, He also reiterated what City Manager David L Rudat reported that the Main Library would open on Fridays by January 2001, Recruitment for the library positions will start by OctoberlNovember, and the closing of the Taft Branch Library will take place after the 1st of the year. 4.2 L.A. Times Request on Library Patron Records Director Wann reported that an LA times reporter has requested the names and addresses of those individuals who owe money to the library, According to City Attorney David DeBerry under the public records act it does not exempt records for fines, The inforn1ation that City Attorney DeBerry recommends be given to the LA times reporter is a list of those individuals who have fines of $20 or more and have been sent to the collection agency, and the amount of cach finc, Trustee Warne expressed his concern about giving out this typc of information, He has requested background material from City Attorney DeBerry on the recent law change to thc public records act that does not allow information to be given out on individuals who owe fines, CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Page 6 Trustee Warne stated that he does not feel comfortable about giving out this infornlation to the L.A Times reporter. The other Trustees' were in agreement and their feelings on this issue were duly noted, After much discussion on this issue the Library Board obj ects to releasing the names of patrons who owe fines; however, ifCity Attorney DeBerry chooses to do so it's beyond the control of the Library Board. Director Wann will express to City Attorney DeBerry the Library Board's concerns, Trustee Warne expressed to Director Wann the need to infornl the Library Board in the future of any issues of this nature in a timely manner. V. NEW BUSINESS 5.1 Proposition 14 Director Wann reported that Proposition 14 passed in the State but not in the City of Orange, Director Warm reported on several ideas that are in the discussion phase: resume a discussion on the joint-use issue with the college and OUSD and'the feasibility of its implementation,5.2 Bill and Melinda Gates FOIl ndation Interim Library Services Manager Yolanda Moreno presented infornlation to the Library Board on the Bill and Melinda Gates Foundation and Public Libraries as requested by Trustee Schlund. She reported that Orange Public Library missed the second round of funding, Department of Community & Library Services Analyst Greg Warren inquired if Orange Public Library would be eligible for future technology funding such as filtering for the Internet Interim Library _Services Manager Moreno mentioned she has a contact received from Fullerton Public Library, and she will contact this person to seek additional infonnation on future funding and eligibility,Vl. ORAL PRESENTATIONS Tustee Westfall republished his book Orange, CA and its Surroundings, Three copies were given to the 1 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 27, 2000 Page 7 VII. ANNOUNCEMENTS Interim Library Services Manager Moreno announced that the libraries new Catalog Librarian Sam Richmond will start on Monday, April 3 and Senior Librarian Sarah Rosemblum will start on Monday, April 10. Director Wann mentioned the Orange Public Library newsletter and the fitting tribute to fomler Library Services Manager Eugenia Wong, Interim Library Services Manager Moreno reported on National Library Week, April 9- 15 and the 2nd Annual Sleepover is on Friday, April 7. Tmstee Westfall reported that the Library Board received a thank you from former Library Services Manager Wong for the copy of Orange, CA and its Surroundings, Tmstee Westfall would like to reschedule to trip to Redlands Public Library, Administrative Secretary Jan McGovney will contact Library Board members for a date, ' VIII. ADJOURNMENT Trustee Cavecche moved that the meeting be adjourned at 5 p,m, Seconded by Trustee Warne, Motion carried, P'''P-J~' ' 7l7~'Attested on tj/l7/ ffV Gary ann, S crctary to the Board GWfYM/