01-24-2000 LBOT MINUTESC~~
CITY OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 . Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 .
Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held January 24, 2000
101 North Center Street
I. CALL TO ORDER 1.
1 Pledge of Allegiance Trustee Warne led
the Pledge of Allegiance.
1.2 Roll Call The regular meeting of the Orange Public Library
Board of Trustees was called to order at 3:34 p.m., in the Main Library,
101 North Center Street.Prescnt:Trustees Massa, Cavecche,
Schlund, Warne and Westfall.1.
3 Adoption of Agenda Trustee Cavecche added "Filming of Movie in Downtown
Orange" to IV. Department Reports. Trustee Warne moved that the agenda be
adopted with addition. Trustee
Cavecche seconded. Motion carried.1.
4 Approval of Minutes Trustee Warne moved that the minutes be adopted
as presented. Trustee Cavecche
seconded. Motion can'
ied.II. BOARD REPORTS 2.1
Rcports from Chair Massa Chair Massa thanked Trustees Cavecche and Warne for
attending the City Council meeting on January 11,2000, in support of the library's
two agenda items, Director Wann's reports to City Council regarding joint use of
library services with Santiago Canyon Collcge and Strategic Plan for the Orange
Public Library System. Director Wann reported the tentative timeline for renovation of the Taft
Branch Library would be 4-6 months for design planning, and 6-9 months
for construction. The EI Modena Branch Library improvements
will be a shorter time period.230
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 24, 2000
Page 2
Chair Massa reminded Trustees to promptly complete and return their Form 700,
Statement of Economic Interests to the City Clerk.
2.2 Reports from Trustees
Trustee Warne suggested library staff and the Board begin meetings with Santiago
Canyon College in preparation for the City Council's request for Board input on the joint
use library project in November, 2000, and begin resolution of problems that have been
presented. Trustee Schlund offered the library is going to be very busy with the new
renovation projects at the branch facilities and now would not be the time for these
negotiations. Trustee Cavecche suggested a Board Member be appointed as a point
person to be included in on the meetings with the college and library staff to keep the
Board informed of progress. Chair Massa recommended these meetings begin after new
leadership is established at the college and requested this suggestion be placed on the
Board's September agenda.
Trustee Westfall, following up on last month's invitation to visit and tour the Redlands
Public Library, suggested the dates of January 26'" and February 2'd
as possible trip days.
Chair Massa and Trustees Schlund and Warne will not be able to attend on a weekday,
but would be interested in a weekend visit. Trustee Cavecche will check her schedule
and advise Trustee Westfall if she is able to attend.
III. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of December 1999
Director's Report was included in Trustees' packets.
3.2 Legislative Update
Legislative updates were included in Trustees' packets.
Director Wann has spoken with a lobbyist friend and was a,dvised there will be equal
consideration of library projects in SB 3. Crucial issues with the library's application for
SB 3 funding would be timing and possible joint use projects, possibly with Orange
Unified School District (OUSD) as opposed to a college district. Director Wann
suggested the library should consider hiring .a professional grant writer/project director.
Trustee Warne has thoroughly reviewed SB 3 and agrees that the library will need
professional assistance to successfully apply for funding. Trustee Cavecche offered to
contact California State Senator John R. Lewis' office to request one of his staff meet
with the Director and library staff to devclop morc information and knowledge on SB 3.
3.3 Financial Report
Financial Report was included in Trustees' packets.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 24, 2000
Page 3
IV. DEPARTMENT REPORTS
4.1 Budget FY 00/01
Director Wann reported the City's Budget FYOO/Ol is due within several weeks. Administrative
Analyst II Greg Warren is coordinating the Department's completion of budget documents.
Director Wann also added City Manager David L. Rudat will closely scrutinize all items being
submitted. Budget documents will be presented to Trustees.after they are finalized.
Trustee Cavecche questioned library staff on the status of the weeding project and available shelf
space. Sf. Librarian Yolanda Moreno answered that 25,000 items have been weeded from the
collection, and weeding continues on a daily basis. Shelf space is still limited.
4.2 Filming of Movie in Downtown Orange
Chair Cavecche requested this item be added to the agenda as she has seen and heard of many
problems that the filming of a movie in downtown Orange has caused at the library and in the
surrounding neighborhood. Street parking of large vehicles and parking in the library and Bank of
America parking lots has cause major congestion and frustration of customers wishing to use
library services. Director Wano stated the movie company had bought library parking for two
weeks for $2,500, however, that period has now been extended and additional money will need to
be negotiated because of the inconvenience.
V. NEW BUSINESS
5.1 Library Scrvices Necds Assessment
Director Wann thanked Greg Warren and library staff involved in the successful
completion of a strategic plan for library services which was presented and approved at
the City Council meeting on January 11,2000.
5.2 Library Foundation
Director Wann reported the establishment of the Library Foundation is almost complete,
with only a mandatory meeting of foundation members Bosch, Kennedy and Hummel be
necessary before the City can take over control. Community & Library Services Director
Wann will be Executive Director of the foundation. Trustees are asked to submit names
for potential foundation members to Director Wann as soon as possible to complete the
process. Trustee Warne suggested speakers from other library foundations be invited to
give their input and knowledge.
VI. ORAL PRESENTATIONS
Thcre were no oral presentations.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 24, 2000
Page 4
VII. ANNOUNCEMENTS
Sf. Librarian Yolanda Moreno updated the Board on a Children's project being considered to
begin during National Library Week. Patrons would be encouraged to buy a tile, paint it, the
library would be responsible for its firing and hanging on a wall within the Children's Section.
This project would be a fund-raising activity for the
library.Director Wann reported the Friends of the Orange Public Library has funded $16,150
in requested library activities, with an additional $5,000 being considered for adult
programming.Finalization of the transfer of funds has not been
completed.Director Wann also announced the retirement of Library Services Manager Eugenia
Wong effective February 26, 2000. Director Wann thanked Mrs. Wong for her 9 years of
dedicated service to the Orange Public
Library.Library Services Manager Eugenia Wong announced the part-time positions of
Library Page William Chau, and Library Assistants Bronwyn Hansen and Juliana Punt have been
upgraded to full-time, and Librarian I Lorna Adkins will become a full-time and an
on-site Supervisor
at the
Taft Branch Library.VIII. ADJOURNMENT Trustee Warne moved that the meeting be adjourned at 5:00 p.
m. Seconded
by Trustee Schlund.Motion carried.CCG,C:~/
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