12-16-2002 LBOT MINUTESFt1tJ. T /-CITY
OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE
PUBLIC LIBRARY BOARD
OF TRUSTEES Minutes
of Board Meeting held December 16, 2002 Main
Library Community Room I.
CALL TO ORDER 1.
1 Pledge of Allegiance The
meeting was called to order at 3:05 p.m. Trustee Clemens led the Pledge of Allegiance.1.
2 Roll Call Trustees
Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund" and Trustee Mark Clemens [
one Trustee position currently vacant]Trustee
Absent:Trustee Karen Herrera Staff
Present:Library Services Director Nora Jacob; Sr. Librarians Sarah Rosenblum,Rosanne
Miller and Yolanda Moreno; Circulation Superivsor Linda Berquist;
and Administrative Secretary Jan Reichert 1.
3 Adoption of Agenda Vice
Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the motion,
and it carried unanimously.1.
4 Approval of Minutes Trustee
Clemens moved to approve the minutes of the regular meeting held November 18, 2002,as
presented. Vice Chair Schlund seconded the motion, and it carried unanimously.II.
LIBRARY SERVICES DIRECTOR'S REPORT 2.
1 Monthly Report for November, 2002 Director
Jacob noted highlights of the written report. The Library Foundation moved forward this month
with its plans for raising money for the Main Library expansion; Local History grant has now
been fully funded and moving full speed ahead, and will be collaborating with OUSD Celebration
Orange" committee to assist with preservation of historical photos of the OUSD and OHS;
and the "Reading Zone" Homework Club (supported with ELLI grant funds) currently has 172
K_6th grade students registered. Additionally, the director reported that the library filed its annual
certification to claim PLF money from the state, and for the first time included a "Request for
Waiver" of the so-called maintenance of effort clause, because our library's funding decreased
1.3 percent this year as a result of withdrawing of former Library Director Gary Wann's salary
and benefits from the budget.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 16, 2002
Page 2
2.2 Financial Report
Director Jacob reported that the library is holding back on its spending because of impending
budget cuts. We currently have three Circulation positions open.
The director further reported that the Library Foundation has launched its fundraising campaign
to raise $4 million for the Main Library expansion project. There will be a meeting on
Wednesday, January 8, with local Rotary group representatives to discuss raising $50,000 to
name the conference room in celebration of Rotary International's 100 Birthday Celebration in
2005.
III. BOARD REPORTS
3.1 Report from Chair Westfall
None.
3.2 Report from Foundation Liaison
Secretary/Treasurer Schlund reported that the Foundation's next meeting will be Monday,
January 6, 5:30 p.m. at Orange Community Bank in Orange.
3.3 Report from Trustees
Trustee Clemens gave additional information about the St. John's Lutheran Church 5/1 OK race-
fundraiser as a potential event for the Library Foundation: the event is self-sustaining;
he recommended seeking sports agents because many of the athletes represented by these
agents donate a portion of their money to nonprofit organizations. The Library Director said she
would look into
this.4:10 p.m.. Mayor Mark A. Murphy arrived and thanked Board Members for all their efforts in
putting together the Library Bond Act Application, and recognized each for a job well done. The group
then discussed sending a solicitation to Harley-Davidson seeking donation of a motorcycle to rajjle
as a fundraiser. Director Jacob said she would draft a
solicitation letter.IV.
OLD BUSINESS 4.1 Library Bond
Act Update With the awarding of the Library Bond Act money to Orange, Director Jacob reported
that the next steps will be to: I) Issue an RFP to firms soliciting design oversight
and project management; 2) Sell and relocate the Edwards House; 3) Abandon Center Street; and
4) Begin regular meetings with the
project team.V.
NEW BUSINESS 5.1 Review of information/procedures re: overdue
materials & fines This was a follow-up to the Library Card Eligibility Policy approved by the
Library Board of Trustees at their Oct. 21 meeting. An article that appeared in the Orange
County Register over Thanksgiving weekend about overdue fines noted how ignored fines on
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 16, 2002
Page 3
costing already crimped libraries thousands of dollars. Orange Public Library's highest fine is
currently $1,228. Director Jacob noted that staff research in the wake of that article led to the next
item on the agenda.
5.2 Proposed policy on Fines & Fees
The Board then reviewed proposed changes to the Fines & Fees Policy. Director Jacob said that,
if approved at this session, the Fines & Fees Policy would be implemented on February 1,2003 to
allow time to let the public know about these impending changes. Vice Chair Schlund made a
motion to accept the Fines and Fees Policy changes as presented; Trustee Clemens seconded, and
it carried unanimously.
5.3 Proposed change in collection agency referral amount for accounts with more than $10 in
fines and/or fees
Director Jacob noted that the Fines & Fees Policy includes a paragraph that if overdue materials
are not returned and fines and/or fees are not paid by the deadlines, then library materials will not
be checked out to the user who owes fines, fees, or overdue materials to OPL. Additionally, all
amounts of $1 0 or more will be sent to the collection agency. She pointed out that this is a change
from current practice, which sends accounts when they reach $20 or above. The director added
the reason for this change was to reiterate patrons' responsibility for borrowed library materials,
particularly during challenging budgetary times.
5.4 "Night with Congressman Ed Royce" Program
Director Jacob reported this was a suggestion from Irma Hernandez, Assistant to the City
Manager, because of the successful program the library held three years ago with Congressman
Christopher Cox. Chair Westfall offered to draft a letter to Congressman Royce.
5.5 Discussion of Board Members' ideas for new fundraising programs
Much of this discussion happened earlier in the meeting, during Mayor Murphy's time with the
group. Board Members will continue to brainstorm and come up with additional ideas for
fundraising programs for the library.
VI. ANNOUNCEMENTS
Library Foundation gift wrapping fundraiser:
Friday, December 20, 2002, 9 a.m. to 10 p.m. @ Barnes & Noble, Orange
VII. PUBLIC COMMENT/POTLUCK RECEPTION
No public comment.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 16, 2002
Page 4
VIII. ADJOURNMENT
Trustee Clemens moved, and Vice Chair Schlund seconded, to adjourn the meeting. The motion
carried unanimously, and the meeting adjourned at 4:55 p.m. The next meeting will be held on
Monday, January 20,2003, 3 p.m. in the Main Library community room.
Nora Jacob, Secretary to the Board Attested on