10-21-2002 LBOT MINUTESC ;/OOt/ '..L. ,l-
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held October 21, 2002
Taft Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:15 p.m. Mayor Mark A. Murphy led the Pledge of
Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee
Karen Herrera, and Trustee Mark Clemens
Guests:Mayor Mark A. Murphy and former Board of Trustees Chair
William Warne
Staff Present:Library Services Director Nora Jacob; Sr. Librarians Sarah
Rosenblum, Rosanne Miller and Yolanda Moreno; Administrative
Secretary J an Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the regular meeting held September
16,2002, as presented. Trustee Clemens seconded the motion, and it carried unanimously.
Mayor Mark A. Murphy updated the group on the Library Bond Act application, and noted that the
Library made the initial cut based on eligibility. He also added the importance of connections and
contacts, ongoing communication and letter writing by Board members, and talking up the proposed
Main Library Expansion Project. Library Director Nora Jacob and possibly one or more Council
Members will fly to Sacramento for the December 2 hearing at which recipients of Round One grant
money will be announced. Chair Westfall and Trustees thanked the Mayor for his presentation and
for his accessibility on issues related to Orange Public Library.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 21, 2002
Page 2
II. LIBRARY SERVICES DIRECTOR'S REPORT
2.1 Monthly Report for September, 2002
Director Jacob complimented staff for all their hard work and efforts in a very successful
and well-received Taft Branch Library Re-opening on October 5. Another notable
point in the September report is the contract with Maximus, Inc., to do a library impact
fee study.One other item of importance is the "Reading Zone" Homework Center at
EI Modena Branch Library, which opened October 7. It began with more than 30 children the
first day and by the end of the first week was beyond 85 children. Trustee Herrera
urged library staff to look into obtaining Americorps volunteers to help with
such activities.2.2
Financial Report Director Jacob reported that in next month's Financial Report, the allocation
for Library Administration salary fulltime employees will drop significantly because half
of former Community & Library Services Director Gary Wann's salary will no longer be
charged to the Library. She added that as soon as the administrative details of the
120-day transition period (from being one department with Community Services) have been
worked out, the budget will
be entirely library-
based.III. BOARD REPORTS 3.1
Report from Chair Westfall Chair Westfall introduced Eddie Grijalva who presented a gift to
the Orange Public Library.3.1.1
Presentation by Eddie Grijalva Mr. Grijalva, whose ancestor is Juan Pablo Grijalva (
for whom the soon-to-open Grijalva Park in Orange is being named), presented
the library with a horseshoe. The horseshoe was found on the future Grijalva Park location,
which was once the site of Rancho operations and a Portola
expedition campsite. The horseshoe is hand-wrought iron and is believed to be at least
150-200 years old. Director Jacob thanked Mr. Grijalva and noted that this gift would
be added to the local history
archives.3.2 Report from Foundation Liaison Foundation Secretary/Treasurer Jonell Schlund reported
a balance of $25,337.17. Monday,October 28 will be the Foundation's strategic
planning retreat. The group is looking at developing substantial fundraisers for 2003 and
will be kicking
off a Main Library expansion
campaign soon.3.3 Report from Trustees Trustee Clemens is on the St. John's Lutheran
Church Board of Directors and will make arrangements for a tour of the new
building for interested Board Members on
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 21, 2002
Page 3
IV. OLD BUSINESS
4.1 Review/Adoption of Local History Reproduction Policy
This proposed policy was brought again to the Board for consideration. Director Jacob
noted that the City Attorney and Finance staff are comfortable with omitting an actual fee
amount, as that dollar figure is set every two years by City Council action. She further
reported that Anaheim, Santa Ana, Yorba Linda and Fullerton public libraries charge no
fees beyond the cost of photocopying as per their existing policies. She added that fee
amounts will be discussed for recommendation at the Board's Strategic Planning Retreat on
October 26.
Trustee Herrera moved to accept the Local History Reproduction Policy as presented
without the fee amounts because these will be presented at the Strategic Planning Retreat
and voted on separately); Trustee Clemens seconded, and it carried unanimously.
4.2 Amendment of Gifts & Memorials Policy
Director Jacob noted that changes discussed at the previous Board meeting have been
incorporated in this version. She suggested that at the upcoming Strategic Planning Retreat,
the group discuss possible new policies such one for Volunteer Recognition, which would
address concerns raised last time about this matter.
Trustee Herrera made a motion to accept the policy as presented; Trustee Clemens
seconded, and it carried unanimously.
4.3 Review/Adoption of Naming Opportunities
Director Jacob reported the City of Orange Public Library Foundation endorsed the Naming
Opportunities policy and list at its Sept. 9 meeting. To make this official and to keep the
two groups (e.g., Library Board of Trustees and Library Foundation) in appropriate
relationship to one another, the policy and list needed review and adoption by the Library
Board of Trustees.
Trustee Clemens moved to accept the "Orange Public Library: Main Library Expansion
Campaign Donor Recognition & Naming Opportunities" policy and list endorsed by the
Library Foundation; Trustee Herrera seconded, and it carried unanimously.
4.4 Annual Library Board Retreat
Director Jacob reported that the idea behind the retreat is to get long-range policy
direction from Board Members with input from staff. She noted that trustees will receive
another copy of the Library Board Retreat agenda, along with attachments, prior to Saturday'
s session. The Retreat is scheduled for Saturday, October 26, from 9:00 a.m. to I :00 p.m.
at PI's Abbey Restaurant. Lunch will be served at II :30 a.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 21, 2002
Page 4
V. NEW BUSINESS
None.
TI. ANNOUNCEMENTS
Library Foundation's "Small Change Club" Kickoff:
Wednesday, October 30, 2002, 7:45 p.m. @Main Library
Library Foundation's Book Fair:
Sunday, November 24, 2002, 12-6 p.m. @ Barnes &
Noble TENTATIVE] Library Foundation's VIP Reception before Tree Lighting
Ceremony:Sunday, December 8, 2002, 4-5:30 p.m. @
Main Library VII.
PUBLIC COMMENT Former Library Board of Trustees Chair William Warne reported that
Blockbuster Video might still be interested donating DVDs to the Library. Director Jacob noted that
when this first came up for discussion last year, letters were sent to Blockbuster Video but
no responses were received. Mr. Warne added that he will follow up and get back with Director
Jacob. He asked if it would be possible to keep current copies of agendas on the Library
website. Ms.Rosenblum reported that staff is working to keep this website up-
to-
date with current information.Chair Westfall noted that he received a letter that will be discussed at
the Nov.
18 meeting.VIII. ADJOURNMENT Trustee Herrera moved, and Trustee Clemens seconded, to adjourn
the meeting. The motion carried unanimously, and the meeting adjourned at 4:30 p.m. The next
meeting will be held on Monday, November 18, at 3 :00 p.m. in the
Main Library community room Nora Jacob, Secretary to