06-17-2002 LBOT MINUTESC ,?fdcJ ..T. P
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held June 17, 2002
EI Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Mark Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair William Warne, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, and Trustee Doug Westfall.
Absent:Trustee Karen Herrera
Staff Present:City Librarian Nora Jacob; Sr. Librarians Sarah Rosenblum,
Rosanne Miller and Yolanda Moreno; Community & Library
Services Director Gary Wann; Assistant to City Librarian J an
Schafer; Assistant City Manager John Sibley, and Assistant to the
City Manager Irma Hernandez
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda with a change to add Director Wann's
presentation as item 2.1. Trustee Clemens seconded the motion, and it carried
unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held May 20, 2002
presented. Vice Chair Jonell Schlund seconded the motion, and it carried unanimously.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 17, 2002
Page 2
II. PRESENTATIONS
2.1 Presentation by Director Gary Wann
Director Wann thanked the Board and staff for their support over the past nine years as he
served as the Director of the Library. He was glad to have been aboard and part of the
many exciting times and changes. On behalf of the Board of Trustees, Chair Warne
thanked Director Wann for his leadership. This is Mr. Wann's last official meeting; the
City Librarian, Nora Jacob, will take over as Library Services Director on July 1,2002.
2.2 Presentation of FY 2002-03 Budget - City Manager's Office
Assistant City Manager John Sibley presented an overview ofthe City budget for FY 2002-
03.He noted that it is a status quo budget with some revenue shortfall anticipated due to
the economy's downturn and uncertainties at the State level, but he added there would be no
cuts in positions or programs. Mr. Sibley noted that Library Services expenditures will
be 3,740,362, and he added that OPL will implement one-time budget savings of $
136,000.The budget was adopted at the May 28 City
Council meeting.III. CITY LIBRARIAN'
S REPORT 3.1
Financial Report City Librarian Nora Jacob reported that the Library is right on target. Staff spent
the past month looking at needs still existing at the Library and identifying carryovers to
next fiscal year. She added that the PLF revenue from the State is down by
35 percent.Vice Chair Schlund suggested inviting Assistant City Manager Sibley to a
future Board meeting or retreat for his input on ways to generate additional revenue for
the library.Trustee Westfall added that it would also be useful to take a look at the proposed
new Main Library and specific areas that could generate revenue; i.e., Friends'
space, endowments,and
other ideas.3.2 Monthly Report for
May, 2002 No monthly report was provided. The City Librarian will combine May and
June for presentation at the next
Board meeting.3.3 Legislative Update: CIPA
and LSTA Library Services and Technology Act grant recipients received information
for complying with the Children's Internet Protection Act (CIPA). The CIPA comes into
play regarding LSTA funds used to purchase computers for access to the Internet or to pay for
direct costs associated with accessing the Internet. All libraries receiving LSTA grants for 2002/
03 will be directed to certify regarding CIP A as part of the process of receiving and
accepting a grant. On May 31, a decision was rendered by the US District Court for the
Eastern District of Pennsylvania, having the effect of striking down the Act as unconstitutional as
it pertains to public libraries. The decision may possibly be appealed on a fast track to
the Supreme Court. City Librarian Jacob reported that because of OPL's existing Internet
Use Policy,the Library is in compliance with the
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 17,2002
Page 3
IV. BOARD REPORTS
4.1 Report from Chair Warne
Chair Warne discussed setting up a Board retreat. He also noted that this was his last
official meeting. He expressed gratitude for the opportunity to serve on the Library Board
of Trustees, and for working with excellent people.
4.2 Report from Trustees
Trustee Westfall reported Villa Park resident Norm Smith has several notable issues of the
Orange Post of the early 1900s, which he will allow the Library to have for the Local
History archives if we provide Mr. Smith with copies of those issues. Trustee Westfall will
work with Local History Librarian Rosemarie Williams and Senior Librarian Yolanda
Moreno on this.
Vice Chair Schlund noted a recent article from the Orange County Register about Newport
Beach Public Library's joint-use library proposal. She suggested contacting the
Register about the Main Library Expansion Project, and City Librarian Jacob said she would do
so.4.2 Report from Foundation
Liaison Foundation Secretary/Treasurer Jonell Schlund reported a balance of $18,634.26. The
first Authors & Appetizers" was scheduled for Sunday, June 23, 3-6 p.m., at the home
of Patty Phil Andersen but had to be cancelled due to problems with scheduled
author Kelly Lange. Ms. Schlund also announced that the Foundation has a new board
member, Skip Raymond, and continues to recruit for
additionalmembers.4.4
Committee
Reports None.V.
OLD BUSINESS 5.1 Update on Main Library Expansion Application for Bond
Act Funds City Librarian Jacob flew to Sacramento on Friday, June 14, and hand-delivered
the City's Library Bond Act application (five binders). Our application was the
41st submitted. The two videos required for inclusion with the application were then shown
to Board members.As the next step in the application process, each applicant will receive word
as to whether or not its application is technically complete and, therefore, eligible for
full review. Orange expects to learn by October or November, 2002, if we will receive funding ($
9.08 million)in Round One. Round Two applications will be due
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 17, 2002
Page 4
V. NEW BUSINESS
6.1 Nominating Committee Report & Election of Officers for FY 2002/03
The following slate of officers was presented to the Board: Trustee Westfall for the office
of Chair, and Vice Chair Schlund for the office of Vice Chair. Chair Warne made a
motion to close the nominations and accept the slate of officers as presented. Trustee
Westfall seconded the motion, and it carried unanimously.
6.2 Adoption of FY 2002/03 Meeting Calendar
Chair Warne stated that it might be easier for Trustee Herrera to attend the meetings if they
began half an hour earlier. He also noted that the Board would be dark in July, rather than
August. Trustee Westfall suggested that the Board defer voting on meeting-time
changes until Trustee Herrera can state her
position.Trustee Westfall made a motion to table any meeting-time changes until the
next Board meeting. Vice Chair Schlund seconded the motion, and it
carried unanimously.Vice Chair Schlund made a motion to accept the proposed meeting calendar with
the note to table making a change to meeting times until the next meeting.
Trustee Westfall seconded the motion, and it
carried unanimously.6.3 Possible Change to EI Modena Branch Library
Service Hours Trustee Herrera had made a suggestion that the EI Modena Branch Library
hours be adjusted to better serve the patrons who are using the branch library's community
room on Saturday mornings. It was suggested that the branch be open from 9 a.m. to 2 p.
m. rather than 1 p.m. to 6 p.m. Children's and Branch Services Senior Librarian
Rosanne Miller responded with a memo (included in agenda packets) indicating that the heaviest
traffic at the El Modena Branch Library is between 1 p.m. and 6 p.m. The
recommendation from Ms. Miller, Circulation Supervisor Linda Berquist, and El Modena Branch
Site Supervisor Beth Irish was to continue providing service for the hours that the El
Modena Branch Library is currently open. A suggested option would be for the groups
using the community room on Saturday mornings to schedule the classes in the
afternoons. City Librarian Jacob suggested tabling making any decisions on this issue until
Trustee Herrera
was present.Vice Chair Schlund made a motion to table making any decisions on this
issue until Trustee Herrera can be present. Trustee Westfall seconded the motion, and
it
carriedunanimously.6.4 Proposal to Amend Collection Development Policy to Include
Graphic Novels Library staff presented its recommendation to add graphic novels to its
fiction collection.A graphic novel is "a stand-alone story in comics form, published as a
book." The reasons for this recommendation included: One, they appeal to a large teen
population; and two,graphic novels can help the library to reach more people, attract new
and reluctant readers,and draw ESL (English as a Second Language) readers. The City
Librarian noted that graphic novels would be introduced slowly
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 17, 2002
Page 5
Board members expressed enthusiasm and support for this recommendation. Trustee
Westfall made a motion to amend the Orange Public Library Collection Development
Policy as presented, to include graphic novels in the Library's fiction collections. Trustee
Clemens seconded the motion, and it carried unanimously.
6.5 Submittal of Application for ELLI Grant Funds
City Librarian Jacob reported on an English Language and Literacy Intensive (ELL!) grant
application submitted to the California State Library on June 14. In collaboration with the
Orange Unified School District and "Reading by 9" program, Orange Public Library
proposes to create a staffed "Reading Zone" homework center after school at the El
Modena Branch Library to promote reading, learning, family literacy, and parent
education. The amount of funding we are requesting is $122,100, which represents the 425
eligible children we would be serving x $300 available per student. City Librarian Jacob
added that this program will give us insight and information on how to run a homework
center at the new Main Library.
VII. ANNOUNCEMENTS
City Librarian Jacob reminded Board Members about the breakfast and roast for Gary Wann on
Thursday, June 20, 8 a.m. at the Main Library.
VIII. PUBLIC COMMENT
None.
IX. ADJOURNMENT
Trustee Westfall moved, and Trustee Clemens seconded, to adjourn the meeting. The motion
carried unanimously, and the meeting adjourned at 5:30 p.m. The next meeting will be held on
Monday, August 19, 3:30 p.m., at the Main Library community room, 101 N. Center Street,
Orange.
Nora Jacob, Secretary to the Board
Ijs
Attested on