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06-17-2002 LBOT MINUTESC ,?fdcJ ..T. P CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting held June 17, 2002 EI Modena Branch Library Community Room I. CALL TO ORDER 1.1 Pledge of Allegiance Trustee Mark Clemens led the Pledge of Allegiance. 1.2 Roll Call Trustees Present:Chair William Warne, Vice Chair Jonell E. Schlund, Trustee Mark Clemens, and Trustee Doug Westfall. Absent:Trustee Karen Herrera Staff Present:City Librarian Nora Jacob; Sr. Librarians Sarah Rosenblum, Rosanne Miller and Yolanda Moreno; Community & Library Services Director Gary Wann; Assistant to City Librarian J an Schafer; Assistant City Manager John Sibley, and Assistant to the City Manager Irma Hernandez 1.3 Adoption of Agenda Vice Chair Schlund moved to adopt the agenda with a change to add Director Wann's presentation as item 2.1. Trustee Clemens seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Trustee Clemens moved to approve the minutes of the regular meeting held May 20, 2002 presented. Vice Chair Jonell Schlund seconded the motion, and it carried unanimously. CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 17, 2002 Page 2 II. PRESENTATIONS 2.1 Presentation by Director Gary Wann Director Wann thanked the Board and staff for their support over the past nine years as he served as the Director of the Library. He was glad to have been aboard and part of the many exciting times and changes. On behalf of the Board of Trustees, Chair Warne thanked Director Wann for his leadership. This is Mr. Wann's last official meeting; the City Librarian, Nora Jacob, will take over as Library Services Director on July 1,2002. 2.2 Presentation of FY 2002-03 Budget - City Manager's Office Assistant City Manager John Sibley presented an overview ofthe City budget for FY 2002- 03.He noted that it is a status quo budget with some revenue shortfall anticipated due to the economy's downturn and uncertainties at the State level, but he added there would be no cuts in positions or programs. Mr. Sibley noted that Library Services expenditures will be 3,740,362, and he added that OPL will implement one-time budget savings of $ 136,000.The budget was adopted at the May 28 City Council meeting.III. CITY LIBRARIAN' S REPORT 3.1 Financial Report City Librarian Nora Jacob reported that the Library is right on target. Staff spent the past month looking at needs still existing at the Library and identifying carryovers to next fiscal year. She added that the PLF revenue from the State is down by 35 percent.Vice Chair Schlund suggested inviting Assistant City Manager Sibley to a future Board meeting or retreat for his input on ways to generate additional revenue for the library.Trustee Westfall added that it would also be useful to take a look at the proposed new Main Library and specific areas that could generate revenue; i.e., Friends' space, endowments,and other ideas.3.2 Monthly Report for May, 2002 No monthly report was provided. The City Librarian will combine May and June for presentation at the next Board meeting.3.3 Legislative Update: CIPA and LSTA Library Services and Technology Act grant recipients received information for complying with the Children's Internet Protection Act (CIPA). The CIPA comes into play regarding LSTA funds used to purchase computers for access to the Internet or to pay for direct costs associated with accessing the Internet. All libraries receiving LSTA grants for 2002/ 03 will be directed to certify regarding CIP A as part of the process of receiving and accepting a grant. On May 31, a decision was rendered by the US District Court for the Eastern District of Pennsylvania, having the effect of striking down the Act as unconstitutional as it pertains to public libraries. The decision may possibly be appealed on a fast track to the Supreme Court. City Librarian Jacob reported that because of OPL's existing Internet Use Policy,the Library is in compliance with the CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 17,2002 Page 3 IV. BOARD REPORTS 4.1 Report from Chair Warne Chair Warne discussed setting up a Board retreat. He also noted that this was his last official meeting. He expressed gratitude for the opportunity to serve on the Library Board of Trustees, and for working with excellent people. 4.2 Report from Trustees Trustee Westfall reported Villa Park resident Norm Smith has several notable issues of the Orange Post of the early 1900s, which he will allow the Library to have for the Local History archives if we provide Mr. Smith with copies of those issues. Trustee Westfall will work with Local History Librarian Rosemarie Williams and Senior Librarian Yolanda Moreno on this. Vice Chair Schlund noted a recent article from the Orange County Register about Newport Beach Public Library's joint-use library proposal. She suggested contacting the Register about the Main Library Expansion Project, and City Librarian Jacob said she would do so.4.2 Report from Foundation Liaison Foundation Secretary/Treasurer Jonell Schlund reported a balance of $18,634.26. The first Authors & Appetizers" was scheduled for Sunday, June 23, 3-6 p.m., at the home of Patty Phil Andersen but had to be cancelled due to problems with scheduled author Kelly Lange. Ms. Schlund also announced that the Foundation has a new board member, Skip Raymond, and continues to recruit for additionalmembers.4.4 Committee Reports None.V. OLD BUSINESS 5.1 Update on Main Library Expansion Application for Bond Act Funds City Librarian Jacob flew to Sacramento on Friday, June 14, and hand-delivered the City's Library Bond Act application (five binders). Our application was the 41st submitted. The two videos required for inclusion with the application were then shown to Board members.As the next step in the application process, each applicant will receive word as to whether or not its application is technically complete and, therefore, eligible for full review. Orange expects to learn by October or November, 2002, if we will receive funding ($ 9.08 million)in Round One. Round Two applications will be due CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 17, 2002 Page 4 V. NEW BUSINESS 6.1 Nominating Committee Report & Election of Officers for FY 2002/03 The following slate of officers was presented to the Board: Trustee Westfall for the office of Chair, and Vice Chair Schlund for the office of Vice Chair. Chair Warne made a motion to close the nominations and accept the slate of officers as presented. Trustee Westfall seconded the motion, and it carried unanimously. 6.2 Adoption of FY 2002/03 Meeting Calendar Chair Warne stated that it might be easier for Trustee Herrera to attend the meetings if they began half an hour earlier. He also noted that the Board would be dark in July, rather than August. Trustee Westfall suggested that the Board defer voting on meeting-time changes until Trustee Herrera can state her position.Trustee Westfall made a motion to table any meeting-time changes until the next Board meeting. Vice Chair Schlund seconded the motion, and it carried unanimously.Vice Chair Schlund made a motion to accept the proposed meeting calendar with the note to table making a change to meeting times until the next meeting. Trustee Westfall seconded the motion, and it carried unanimously.6.3 Possible Change to EI Modena Branch Library Service Hours Trustee Herrera had made a suggestion that the EI Modena Branch Library hours be adjusted to better serve the patrons who are using the branch library's community room on Saturday mornings. It was suggested that the branch be open from 9 a.m. to 2 p. m. rather than 1 p.m. to 6 p.m. Children's and Branch Services Senior Librarian Rosanne Miller responded with a memo (included in agenda packets) indicating that the heaviest traffic at the El Modena Branch Library is between 1 p.m. and 6 p.m. The recommendation from Ms. Miller, Circulation Supervisor Linda Berquist, and El Modena Branch Site Supervisor Beth Irish was to continue providing service for the hours that the El Modena Branch Library is currently open. A suggested option would be for the groups using the community room on Saturday mornings to schedule the classes in the afternoons. City Librarian Jacob suggested tabling making any decisions on this issue until Trustee Herrera was present.Vice Chair Schlund made a motion to table making any decisions on this issue until Trustee Herrera can be present. Trustee Westfall seconded the motion, and it carriedunanimously.6.4 Proposal to Amend Collection Development Policy to Include Graphic Novels Library staff presented its recommendation to add graphic novels to its fiction collection.A graphic novel is "a stand-alone story in comics form, published as a book." The reasons for this recommendation included: One, they appeal to a large teen population; and two,graphic novels can help the library to reach more people, attract new and reluctant readers,and draw ESL (English as a Second Language) readers. The City Librarian noted that graphic novels would be introduced slowly CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 17, 2002 Page 5 Board members expressed enthusiasm and support for this recommendation. Trustee Westfall made a motion to amend the Orange Public Library Collection Development Policy as presented, to include graphic novels in the Library's fiction collections. Trustee Clemens seconded the motion, and it carried unanimously. 6.5 Submittal of Application for ELLI Grant Funds City Librarian Jacob reported on an English Language and Literacy Intensive (ELL!) grant application submitted to the California State Library on June 14. In collaboration with the Orange Unified School District and "Reading by 9" program, Orange Public Library proposes to create a staffed "Reading Zone" homework center after school at the El Modena Branch Library to promote reading, learning, family literacy, and parent education. The amount of funding we are requesting is $122,100, which represents the 425 eligible children we would be serving x $300 available per student. City Librarian Jacob added that this program will give us insight and information on how to run a homework center at the new Main Library. VII. ANNOUNCEMENTS City Librarian Jacob reminded Board Members about the breakfast and roast for Gary Wann on Thursday, June 20, 8 a.m. at the Main Library. VIII. PUBLIC COMMENT None. IX. ADJOURNMENT Trustee Westfall moved, and Trustee Clemens seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 5:30 p.m. The next meeting will be held on Monday, August 19, 3:30 p.m., at the Main Library community room, 101 N. Center Street, Orange. Nora Jacob, Secretary to the Board Ijs Attested on