Loading...
03-18-2002 LBOT MINUTESC'?JO()' ..L. ~ CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting held March 18,2002 Main Library Community Room I. CALL TO ORDER 1.1 Pledge of Allegiance Trustee Westfall led the Pledge of Allegiance. 1.2 Roll Call Trustees Present:Chair William Warne, Vice Chair Jonell E. Schlund, Trustee Mark Clemens, Trustee Karen Herrera, and Trustee Doug Westfall. Staff Present:City Librarian Nora Jacob; Sr. Librarians Sarah Rosenblum, Rosanne Miller, and Yolanda Moreno; and Assistant to City Librarian J an Schafer. 1.3 Adoption of Agenda Chair Warne asked to place items V.- New Business and VI.- Announcements before IV.-Old Business. Trustee Westfall moved to adopt the agenda as adjusted. Vice Chair Schlund seconded the motion, and it carried unanimously.1.4 Approval ofMinutes Vice Chair Schlund moved to approve the minutes of the regular meeting held February 11,2002. Trustee Clemens seconded the motion, and it carried unanimously. CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held March 18, 2002 Page 2 II. CITY LIBRARIAN'S REPORT 2.1 Financial Report City Librarian Jacob reported that the library is on target for expenditures versus allocated revenue for FY 2001-02. She also added that there is a hiring freeze in place Citywide. All positions will remain vacant unless approval is given by the Personnel Department based on service level needs.2.2 Monthly Report for February, 2002 City Librarian Jacob reported that February has been a very busy month for the library:Plans continue to move forward with the Main Library Expansion Project; a Volunteer Recognition Program was held to honor our volunteers; the Taft Branch Library renovation is on schedule; and we've had a lot of staff input and evaluation of potential vendors of our new online system.III. BOARD REPORTS 3.1 Report from Chair Warne Chair Warne attended the February 23 scoping meeting for the Main Library Expansion Project and gained a lot of valuable information. Also, he would like the board to convey its appreciation to the City Council for re-opening the former B of A parking lot earlier than anticipated. Ms. Jacob noted that this was handled through the City Manager's Office, and she will convey the board's message. Chair Warne asked that board members get a timeline of the steps that are taking place on the Main Library Expansion Project and any joint meetings to be held so board members can attend. If any of the joint meetings are being held after Library Board meetings or after the timeline has been sent out, Chair Warne would like the Trustees to be faxed or e-mailed the information so they can attend the meetings when possible. Ms. Jacob will see to this.3.2 Reports from Trustees Trustee Westfall reported on OUSD's reading program at which parents read to students and talk to them about the importance of reading, how it can help their career and their life.Trustee Clemens reported that he met with Jane Newell of the Anaheim Public Library for a tour of the local history room there, and was very impressed with it. Anaheim Public Library offers free classes quarterly on the historic resources available for people who own historic homes. In addition, he visited Pasadena's Main Library and was amazed at its horrific waste of space due to CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held March 18,2002 Page 3 3.3 Report from Foundation Liaison Vice Chair Schlund reported a balance of $7,045.28 in the Foundation account. She also noted that Vice President Gaddi Vasquez and President Bob Holland have resigned their respective duties on the Foundation Board. She again encouraged trustees to purchase a table for the Soroptimist luncheon and fashion show, "Score with Reading," on Saturday, April 27 at the DoubleTree Hotel in Orange. In addition, the "Authors and Appetizers" kickoff progranl has been rescheduled to April or May at the D'Angelo estate, and we continue to work on securing an author for this first event. New officers will be elected in April. 3.4 Committee Reports No report. V. NEW BUSINESS 5.1 Proposed Revision, Internet Use Policy Ms. Jacob reported that this policy has corne back to the board for re-approval because of language clarification, inclusion of El Modena and Taft branch libraries, and removal of the name of the software filtering program.Vice Chair Schlund made a motion to approve the revised Internet Use Policy as presented;Trustee Westfall seconded and it carried unanimously.5.2 Review of Executive Summary, Proposed Library Budget, FY 2002-03 Ms. Jacob reported that the Executive Summary was presented before the City Council on March 12. She added that one focus is on how the library can partner and supplement the formal education process, a recommendation that was prevalent in the Needs Assessment report. Some highlights of the summary include creating a new TeenZone website, and planning and implementing One Community, One Book progranl throughout the City involving schools and local community groups. A book will be selected that appeals to both adults and young adults with these criteria: short, paperback, challenging but not too controversial, and timely.5.3 Leadership Orange's "Read to Lead" Read-a- Thon Ms. Jacob reported on the "Read to Lead" fundraiser by Leadership Orange for the library,and commented that a display will be placed in the lobby showing the nanles of individuals who contributed to this fundraiser. She is spending her "read aloud" time with storytimes on Monday night at the CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held March 18, 2002 Page 4 VI. ANNOUNCEMENTS 6.1 CALTAC Workshop, April 13, 2002 Chair Warne encouraged board members to attend the CALTAC workshop at Cerritos Millennium Library on Saturday, April 13. Ms Jacob added that this is the statewide association of trustees and commissioners, and also encouraged board members to attend this year because it's being held at the brand new must-see Cerritos Library. Interested board members should let Ms. Schafer know by April 1.6.2 Statewide Trustees Conference, May 31-June 1, 2002 The Statewide Trustees Conference will be held in Sacramento on May 31 and June 1,2002. A team of two is recommended to attend this event, whose purpose is to enhance local library jurisdiction volunteer leaders' level of information about their role, and to discuss current issues facing libraries today. Response forms are due to the California State Library no later than Friday, March 29.IV. OLD BUSINESS 4.1 Update on Main Library Expansion Project 4.1.1 Proposed Site Plan Chair Warne and Trustee Clemens recused themselves due to the proximity of property interests. Vice Chair Schlund assumed leadership of the meeting at this point.Ms. Jacob presented a copy of the proposed Main Library site plan to the board.She reiterated that this is one required step in the 20- year Library Master Plan.Included in the site plan: a 28,000 square foot addition; outdoor space for a garden and landscaping; Edwards House will be sold and moved offsite; cul-de-sac Center Street; and a total of 162 parking spaces. This proposed plan will be presented to City Council in briefings later this week and next. Ms. Jacob reported that the cost for the Main Library expansion may be between 15 to 16 million dollars. If funded with a State Bond Act grant, an expanded library would open as early as FY 2005/06.There was discussion on the different architectural styles for the proposed Main Library expansion which include: Greek Revival, Craftsman, Mediterranean Revival, Contemporary, and Mid- Century. Trustee Westfall has endorsed Craftsman and Mediterranean style; Trustee Hererra and Vice Chair Schlund endorse the Mission-look or Mediterranean style. Ms. Jacob noted that the Library Board does not have the authority to make CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held March 18,2002 Page 5 used, but it does have the authority to make recommendations. All board members were in agreement that the goal is to build a library that people will come to use, to look at, and one that is most cost- effective.Trustee Herrera made a motion to recommend selection of Mediterranean Spanish Colonial or Mission Revival style for the Main Library design, with an interior with emphasis on Arts and Crafts design; Trustee Westfall seconded and it carried unanimously.4.1.2 Summary of Key Functions in Building Program Ms. Jacob talked about what a "west wing" addition to the existing Main Library would provide function-wise. The proposed addition would provide a larger Children's room, a new Local History room, meeting room space, new Homework Center, a new Young Adult room, more computers and study space for public use,a Friends' Bookstore inside the library, a Literacy Center for adults and families,and more space for library materials. Trustee Herrera emphasized the importance of a multi-purpose, large conference room for recreation programs and community use. Trustee Herrera further noted the importance that City Council and City Manager understand the need for additional staff for the expanded library. Ms.Jacob replied that this issue has been made clear to City Council and City Manager during briefings.4.1.3 Input from Trustee Douglass Westfall Trustee Westfall presented documentation to the library board on his earlier support for choosing a Craftsman style for the expanded Main Library. He added that a Craftsman style for the new Main Library in Old Towne Orange would show a dedication to the historic district.4.1.4 Field Trip to Pasadena and Redlands Public Libraries Ms. Jacob suggested that a field trip to the Pasadena and Redlands public libraries be scheduled after the City's application for Library Bond Act funding has been submitted.4.1. 5 Next Steps Ms. Jacob reported that a key date for board members is the special meeting of City Council, Planning Commission, and Design Review Committee on Tuesday, April 2, 2002, 5 :30 p.m. This is an adjourned regular meeting. The library portion should take place around 6:30 p.m., and board members are invited CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held March 18,2002 Page 6 4.2 Response to Patron Concern re: Pay Phone, El Modena Branch Library Ms. Jacob reported that in response to Vice Chair Schlund's concern about the safety of the pay telephone's location at El Modena Branch Library, it was relocated on March 15 down toward the street, on the grassy area next to the end of the wall on the north side. 4.3 Update on Selection of New IOLS Chair Wame returned to chair the meeting. Ms. Rosenblum reported that the IOLS vendor search has been narrowed down to two: SIRSI and epixtech. The first demo will be April 4 (SIRSI) and the second demo will be April 25 (epixtech). She added that evaluation criteria have been put together on how each vendor will be scored. Once a vendor has been selected and everything goes well, implementation date is tentatively set for July 2003 if City Council approval of the funding request occurs. VII. PUBLIC COMMENT None. VIII. ADJOURNMENT Trustee Westfall moved, Trustee Herrera seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 5:10 p.m. The next meeting will be held on Monday, April 15, 3:30 p.m., at the Main Library, 101 North Center Street. Attested onNoraJacob, Secretary to the Board js 6