03-18-2002 LBOT MINUTESC'?JO()' ..L. ~
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held March 18,2002
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair William Warne, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, Trustee Karen Herrera, and Trustee Doug Westfall.
Staff Present:City Librarian Nora Jacob; Sr. Librarians Sarah Rosenblum,
Rosanne Miller, and Yolanda Moreno; and Assistant to City
Librarian J an Schafer.
1.3 Adoption of Agenda
Chair Warne asked to place items V.- New Business and VI.- Announcements before IV.-Old Business. Trustee
Westfall moved to adopt the agenda as adjusted. Vice Chair Schlund seconded the
motion, and it carried unanimously.1.4 Approval
ofMinutes Vice Chair Schlund
moved to approve the minutes of the regular meeting held February 11,2002. Trustee Clemens
seconded the motion, and it carried unanimously.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 18, 2002
Page 2
II. CITY LIBRARIAN'S REPORT
2.1 Financial Report
City Librarian Jacob reported that the library is on target for expenditures versus allocated
revenue for FY 2001-02. She also added that there is a hiring freeze in place Citywide.
All positions will remain vacant unless approval is given by the Personnel Department based
on service level
needs.2.2 Monthly Report for February,
2002 City Librarian Jacob reported that February has been a very busy month for the
library:Plans continue to move forward with the Main Library Expansion Project; a
Volunteer Recognition Program was held to honor our volunteers; the Taft Branch Library
renovation is on schedule; and we've had a lot of staff input and evaluation of potential vendors of
our new online
system.III. BOARD
REPORTS 3.1 Report from Chair
Warne Chair Warne attended the February 23 scoping meeting for the Main Library
Expansion Project and gained a lot of valuable information. Also, he would like the board to convey
its appreciation to the City Council for re-opening the former B of A parking lot
earlier than anticipated. Ms. Jacob noted that this was handled through the City Manager's
Office, and she will convey the board's message. Chair Warne asked that board members get
a timeline of the steps that are taking place on the Main Library Expansion Project and
any joint meetings to be held so board members can attend. If any of the joint meetings
are being held after Library Board meetings or after the timeline has been sent out,
Chair Warne would like the Trustees to be faxed or e-mailed the information so they
can attend the meetings when possible. Ms. Jacob will
see to this.3.2
Reports from Trustees Trustee Westfall reported on OUSD's reading program at which parents
read to students and talk to them about the importance of reading, how it can help their career
and their life.Trustee Clemens reported that he met with Jane Newell of the Anaheim Public
Library for a tour of the local history room there, and was very impressed with
it. Anaheim Public Library offers free classes quarterly on the historic resources available for
people who own historic homes. In addition, he visited Pasadena's Main Library and was
amazed at its horrific waste of space due
to
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 18,2002
Page 3
3.3 Report from Foundation Liaison
Vice Chair Schlund reported a balance of $7,045.28 in the Foundation account. She also
noted that Vice President Gaddi Vasquez and President Bob Holland have resigned their
respective duties on the Foundation Board. She again encouraged trustees to purchase a
table for the Soroptimist luncheon and fashion show, "Score with Reading," on Saturday,
April 27 at the DoubleTree Hotel in Orange. In addition, the "Authors and Appetizers"
kickoff progranl has been rescheduled to April or May at the D'Angelo estate, and we
continue to work on securing an author for this first event. New officers will be elected in
April.
3.4 Committee Reports
No report.
V. NEW BUSINESS
5.1 Proposed Revision, Internet Use Policy
Ms. Jacob reported that this policy has corne back to the board for re-approval because
of language clarification, inclusion of El Modena and Taft branch libraries, and removal of
the name of the software filtering
program.Vice Chair Schlund made a motion to approve the revised Internet Use Policy as
presented;Trustee Westfall seconded and it carried
unanimously.5.2 Review of Executive Summary, Proposed Library Budget, FY
2002-03 Ms. Jacob reported that the Executive Summary was presented before the City
Council on March 12. She added that one focus is on how the library can partner and
supplement the formal education process, a recommendation that was prevalent in the
Needs Assessment report. Some highlights of the summary include creating a new TeenZone
website, and planning and implementing One Community, One Book progranl throughout
the City involving schools and local community groups. A book will be selected that
appeals to both adults and young adults with these criteria: short, paperback, challenging but
not too controversial,
and timely.5.3 Leadership Orange's "Read to Lead"
Read-a- Thon Ms. Jacob reported on the "Read to Lead" fundraiser by Leadership Orange
for the library,and commented that a display will be placed in the lobby showing the
nanles of individuals who contributed to this fundraiser. She is spending her "read aloud"
time with storytimes on Monday night at
the
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 18, 2002
Page 4
VI. ANNOUNCEMENTS
6.1 CALTAC Workshop, April 13, 2002
Chair Warne encouraged board members to attend the CALTAC workshop at Cerritos
Millennium Library on Saturday, April 13. Ms Jacob added that this is the statewide
association of trustees and commissioners, and also encouraged board members to attend
this year because it's being held at the brand new must-see Cerritos Library.
Interested board members should let Ms. Schafer know by April
1.6.2 Statewide Trustees Conference, May 31-June
1, 2002 The Statewide Trustees Conference will be held in Sacramento on May 31 and
June 1,2002. A team of two is recommended to attend this event, whose purpose is
to enhance local library jurisdiction volunteer leaders' level of information about their role,
and to discuss current issues facing libraries today. Response forms are due to
the California State Library no later than Friday,
March 29.IV.
OLD BUSINESS 4.1 Update on Main Library
Expansion Project 4.1.1 Proposed
Site Plan Chair Warne and Trustee Clemens recused themselves due to the
proximity of property interests. Vice Chair Schlund assumed leadership of the meeting
at
this point.Ms. Jacob presented a copy of the proposed Main Library site plan to
the board.She reiterated that this is one required step in the 20- year Library
Master Plan.Included in the site plan: a 28,000 square foot addition; outdoor space for
a garden and landscaping; Edwards House will be sold and moved offsite;
cul-de-sac Center Street; and a total of 162 parking spaces. This proposed plan
will be presented to City Council in briefings later this week and next. Ms. Jacob
reported that the cost for the Main Library expansion may be between 15 to 16
million dollars. If funded with a State Bond Act grant, an expanded library would open
as early
as FY 2005/06.There was discussion on the different architectural styles
for the proposed Main Library expansion which include:
Greek Revival, Craftsman, Mediterranean Revival, Contemporary, and Mid-
Century. Trustee Westfall has endorsed Craftsman and Mediterranean style; Trustee
Hererra and Vice Chair Schlund endorse the Mission-look or Mediterranean
style. Ms. Jacob noted that the Library Board does not have the authority to
make
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 18,2002
Page 5
used, but it does have the authority to make recommendations. All board members
were in agreement that the goal is to build a library that people will come to use, to
look at, and one that is most cost-
effective.Trustee Herrera made a motion to recommend selection of Mediterranean
Spanish Colonial or Mission Revival style for the Main Library design, with an interior
with emphasis on Arts and Crafts design; Trustee Westfall seconded and it
carried
unanimously.4.1.2 Summary of Key Functions in Building
Program Ms. Jacob talked about what a "west wing" addition to the existing Main
Library would provide function-wise. The proposed addition would provide
a larger Children's room, a new Local History room, meeting room space,
new Homework Center, a new Young Adult room, more computers and study space for
public use,a Friends' Bookstore inside the library, a Literacy Center for adults
and families,and more space for library materials. Trustee Herrera emphasized
the importance of a multi-purpose, large conference room for recreation
programs and community use. Trustee Herrera further noted the importance that City
Council and City Manager understand the need for additional staff for the
expanded library. Ms.Jacob replied that this issue has been made clear to City Council
and City
Manager during briefings.4.1.3 Input from
Trustee Douglass Westfall Trustee Westfall presented documentation to the library board on
his earlier support for choosing a Craftsman style for the expanded Main Library. He
added that a Craftsman style for the new Main Library in Old Towne Orange
would show a dedication to
the historic district.4.1.4 Field Trip to Pasadena and
Redlands Public Libraries Ms. Jacob suggested that a field trip to the Pasadena and
Redlands public libraries be scheduled after the City's application for Library Bond Act
funding
has been submitted.4.1.
5 Next Steps Ms. Jacob reported that a key date for board members is the special
meeting of City Council, Planning Commission, and Design Review Committee
on Tuesday, April 2, 2002, 5 :30 p.m. This is an adjourned regular meeting.
The library portion should take place around 6:30 p.m., and board members are
invited
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 18,2002
Page 6
4.2 Response to Patron Concern re: Pay Phone, El Modena Branch Library
Ms. Jacob reported that in response to Vice Chair Schlund's concern about the safety of the
pay telephone's location at El Modena Branch Library, it was relocated on March 15 down
toward the street, on the grassy area next to the end of the wall on the north side.
4.3 Update on Selection of New IOLS
Chair Wame returned to chair the meeting. Ms. Rosenblum reported that the IOLS vendor
search has been narrowed down to two: SIRSI and epixtech. The first demo will be April
4 (SIRSI) and the second demo will be April 25 (epixtech). She added that evaluation
criteria have been put together on how each vendor will be scored. Once a vendor has been
selected and everything goes well, implementation date is tentatively set for July 2003 if
City Council approval of the funding request occurs.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Westfall moved, Trustee Herrera seconded, to adjourn the meeting. The motion carried
unanimously, and the meeting adjourned at 5:10 p.m. The next meeting will be held on Monday,
April 15, 3:30 p.m., at the Main Library, 101 North Center Street.
Attested onNoraJacob, Secretary to the Board
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