01-19-1998 LBOT MINUTESU /vc:
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JL~ -'. x:. ;;:L CITY OF ORANGE
DEPARTMENT OF COMMUNITY
AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION
714) 744-7272 .
Fax: (714) 744-7251 LIBRARY
SERVICES DIVISION 714)
288-2471 . Fax: (714) 771-
6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF
TRUSTEES Minutes of Meeting Held January 19,
1998 230 East Chapman
Avenue LO : 6 96tlJ:J
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CALL TO ORDER 1.
1 Pledge of Allegiance Chair
Cavecche lead the Pledge of Allegiance.1.
2 Roll Call The
regular meeting of the Orange Public Library Board of Trustees was called to order
at 3:33 p.m., in the Community & Library Services Administration Conference
Room, 230 East Chapman Avenue.Present:
Trustees Cavecche, Massa, Schlund, Warne and Westfall.1.
3 Adoption of Agenda Trustee
Massa moved the agenda be adopted as presented. Seconded by Trustee Schlund.
Motion carried.1.
4Approval of Minutes Trustee
Warne moved the minutes be accepted as presented. Trustee Schlund seconded.
Motion carried.230
E. CHAPMAN AVENUE ORANGE, CALIFORNIA 92866-1506
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 19, 1998
Page Two
II. BOARD REPORTS
2.1 Reports from Chair
a) Library Foundation
Chair Cavecche inquired who on staff would be the contact for the Library
Foundation and was informed Director Wann would serve that capacity.
Chair Cavecche also asked Trustees for input on possible Foundation
members and stated she thought a board appointee would be more
advantageous and appropriate than a Trustee serving on the Library
Foundation. The Board's appointee would relay the Board's direction and
information to the Foundation.
2.2 Reports from Trustees
There were no reports from Trustees.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of December, 1997
Director's Report was accepted as presented. In the absence of Director Wann,
Library Services Manager Eugenia Wong reported on the City Council's request
to reduce costs of the Main Library Renovation Project and Library staff have
researched the exclusion of several items in the Information Technology Center
ITC). The weeding process is almost complete, with approximately 25,000
books and audio-visual items already
weeded.3.2 Legislative
Update Legislative updates were included in Trustees'
packets.3.3 Financial
Report Expenditure Summaries were included in Trustees'
packets.T'
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 19, 1998
Page Three
IV. DEPARTMENT REPORTS
4.1 Main Library Renovation Project
Community Services Manager Gabe Garcia reported to the Board regarding
staffs recommendations for the Main Library Renovation. The City Council, at
its meeting on December 9, 1997, directed staff to scale down the scope of the
renovation improvements to address the health, life and safety building issues and
lTC, and to identify these improvement costs at approximately $1.5 million.
Manager Garcia informed the Board that the renovation costs were reduced
primarily due to the following: (1) Decrease in contingency from 20% to 10%;
2) Downsize in the electrical plan; (3) Reduction in number ofITC workstations;
and (4) Refinement of cost estimate.
The renovation will include all improvements addressing the health, life and
safety issues and ten workstations with five PC's available for technological
servIces.
A summary of the total project costs ofthe Main Library Renovation Project
which will be presented to City Council at Council's January 27, 1998 meeting
are as follows:
Health, Life and Safety Building Improvements
ITC
Shelving
Moving
1,176,489
260,085
60,400
80.000
Total 1,576,974
Council will also be provided with 5 Add-Alternates for their
consideration:
1)
2)
3)
4)
5)Angular Ceiling and Decorative Orange
Emblem New
Shelving 5 Additional PC's for
ITC Upgrade to HP
Hardware New
Furniture 26,
000 40,
000 12,
500 64,
110 140,
267
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 19, 1998
Page Four
Chair Cavecche stated it was her opinion the Department should request Council
consider all aspects of the renovation project, including the 5 Add-
Alternate options. The Board decided to have staff prioritize the furniture requests
and reapproach Council for appropriation after the renovation has
begun.4.2 Local History
Collection Trustees were provided in their packets a Memorandum from Librarian
II Rosemarie Williams reporting on the Local History Collection and its
temporary location during renovation. It is staffs professional opinion the collection
would be safest if stored at the City's newly acquired Bank of America building
located next-door to the Main Library. While there is no restroom facility on
the ground floor of the building for public or staff use, it is agreed the collection
must be moved during the renovation to ensure its safety. The possibility of
the collection remaining at the bank building after renovation will be
discussed further.V.
NEW BUSINESS 5.1 Budget
FY 98-99 Library Services Division Manager Eugenia Wong reported to
the Board the Department of Community & Library Services' Budget FY 98-
99 is due on February 3, 1998. While this year's budget is considered
status quo, the Library Services Division is required to request back and justify the
book budget,
which is being completed.The Board further directed staff to request an increase in staff as
it is felt the newly renovated Main Library will attract more customers
than in the past.Additional staffing will also insure the library's ability
to continue weeding and updating the collection on a continuing basis,
along with providing the community with additional service hours on every Friday
at the Main Library.Branch service hours will be reexamined after the
Main Library has been reopened. It is the Board's hope that the branch libraries will
be able to expand service hours on Saturdays if staffing is
adequate to do
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 19, 1998
Page Five
5.2 Universal Service (E-rate) Telecommunication Discounts
Program U. S. Congress will be funding libraries and schools to insure affordable access
to modem telecommunications and information services. This yearly program
can possibly provide the library up to 40%-50% discounts for the
Information Technology Center (ITC) and will need to be renewed each year. The
possible savings for the ITC cannot be calculated at this time, but it is expected to be
very
beneficial.5.3 Sculpture at Taft Branch
Library Trustees were provided with information in the packets on a sculpture that was
a gift from the Friends of the Orange Public Library located at the Taft
Branch Library. Trustee Wame moved that the sculpture be moved to the Bank
of America building at no expense to the City and stored there until staff
can determine the value of the sculpture. Chair Cavecche seconded. Motion
carried.5.4 Proclamation for William and Ardelle
Courtney Trustees were invited to attend a reception honoring the Courtney Family
for William Courtney's 18 years of voluntary service on the Orange Public
Library Board of Trustees, the Courtney Family's request for donations to the library
in lieu of flowers at the time ofMr. Courtney's passing, and Ardelle Courtney'
s generous donation of many of the family's books to enhance the library'
s collection. Following the reception, Mrs. Courtney will receive a
Proclamation from the Orange City
Council.VI. ORAL
PRESENTATIONS There were no oral
presentations.VI.
ANNOUNCEMENTS There were no
announcements.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 19,1998
Page Six
VII. ADJOURNMENT
Trustee Schlund moved that the meeting be adjourned at 5:20 p.m. Seconded by Trustee
Warne. Motion carried.
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