11-24-1997 LBOT MINUTESI
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OF ORANGE DEPARTMENT
OF COMMUNITY AND LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744-7272 · Fax: (714) 744-
7251 LIBRARY SERVICES
DIVISION 714) 288-2471 · Fax: (
714) 771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY
AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES Minutes of Meeting Held
November 24,1997 230
East Chapman Avenue I.
CALL TO ORDER 1.1
Pledge of Allegiance There was no
Pledge of Allegiance.1.
2 Roll Call The regular meeting of the Orange Public Library Board of Trustees
was called to order at 3:37 p.m., in the Community &
Library Services Administration Conference Room, 230
East Chapman Avenue.Present:Trustees Cavecche, Massa, Schlund,
Wame and Westfall.1.3
Adoption of Agenda Chair Cavecche added to
II. Board Reports:Courtney Book Donation" to 2.1 Reports from
Chair Cavecche; and CLA Conference Report" to 2.2
Reports from Trustees.Trustee W ame moved the agenda be adopted as
amended. Chair Cavecche
seconded. Motion carried.1.4
Approval of Minutes Trustee Warne moved that the minutes be accepted as
presented. Seconded by Trustee
Massa. Motion carried.230 E. CHAPMAN AVENUE
ORANGE, CALIFORNIA
92866-1506
VT-
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 24, 1997
Page Two
II. BOARD REPORTS
2.1 Reports from Chair
a) Library Foundation
Chair Cavecche reported she has spoken with Randy Bosch and he advised 501 (C) (3)
paperwork is being written to form the Library Foundation.
b) Courtney Book Donation the
William Courtney was a longtime City resident and served on lie Orange
Public Library Board of Trustees for 18 years. After Mr. Courtney's
death, his wife donated many, many of his books to the library, and in
appreciation for that, Chair Cavecche requested the military section of the
Main Library be dedicated to former Trustee William Courtney. Chair
Cavecche will discuss this with Mrs. Courtney and report back to staff.
2.2 Reports from Trustees
a) Discussion of Bookmobile Service by Trustee Schlund
Trustee Schlund handed out additional information on the City of
Anaheim, City of Fullerton and City of Santa Ana Bookmobiles. Trustee
Schlund met with Bookmobile Librarians and extensively discussed their
vehicles, budgets, materials and routes through their respective cities.
These Cities report increased circulation of materials and feel this service
supplements academic library services. Costs of vehicles and programs
vary. Trustee Schlund invited other Trustees to also visit this program in
Anaheim, Fullerton and Santa Ana. Trustee Warne added he felt this was
not a prime time to investigate implementation of this type of a program
because of the cost of renovating Main Library. The board decided to
revisit this program periodically and hope to incorporate it into the library
system in the future.
b) CLA Conference Report
Trustee Massa reported she and Trustee Schlund attended the California
Library Association Conference on Saturday, November 15, 1997, in
Pasadena, California. They attended a specially designed seminar for
Library Trustees and found the information interesting, but mostly focused
on funding, financial assistance and litigation issues. They both found
there was a lot of information to absorb from the seminar and exhibits.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 24, 1997
Page Three
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of October, 1997
Director's Report was accepted as presented.
3.2 Legislative Update
There were no legislative updates included in Trustees' packets and no updates
provided at the meeting.
3.3 Financial Report
Expenditure Summaries were included in Trustees' packets.
Director Wann advised Trustees the Community and Library Services' First
Quarter Report to the City Manager was prepared and presented. The Library
Services Division's goals and objectives are on target and being met.
IV. DEPARTMENT REPORTS
4.1 Main Library Renovation Project
Main Library Renovation Project staff report was included in Trustees' packets.
Director Wann advised Trustees the City Council will review this project at their
meeting on Tuesday, November 25,4:30 p.m. Staff has provided three options
for City Council to consider:
Option #1 would renovate Main Library to health and safety standards only
and bring the Main Library into Americans with Disabilities Act
requirements;
Option #2 includes improvements in Option #2, and includes additional
upgrades;
Option #3 includes all items in Options #1 and #2, and also includes
automation upgrades, improved fixtures and new furniture.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 24, 1997
Page Four
Director Wann stated it would be his recommendation to City Council that Option
3 be adopted. It was explained $1.05M of these costs has already been set aside,
and the remaining $1.6M includes replacement of the library's automated system
and implementation ofthe Information Technology Center (ITC).
Director Wann added he has received some criticism from residents who feel
renovating the Main Library will deter from the Library Foundation as there will
be a feeling of some satisfaction for improving library appearance and collection
after renovation has been completed. Mr. Wann answered this by saying the
Department would abandon this project if critics could provide him an exact date
when a new Main Library would be completed. The library cannot function to the
level of service needed in the community unless serious changes occur soon! He
also added the renovation is costing approximately $122 a square foot, whereas
new libraries in the Orange County area have invested as much as $244 a square
foot. Chair Cavecche added she felt the Library's new and inviting environment,
along with improved services would cause City residents to reintroduce
themselves to library services and demand even better and improved services in
the future. Trustee Massa noted many of the requested furniture and fixture items
would be transferable to a new facility.
Director Wann invited Trustees to the Tuesday, November 25, 1997 City Council
Meeting to show support for the Main Library Renovation Project.
Trustee Warne left meeting at 4:55 p.m.)
4.2 Collection Weeding Project
Weeding of the Main Library's collection continues to be a critical assignment of
the Main Library Renovation Project. With 20% ofthe collection needing to be
weeded, staff shortages from illness and space restrictions for pulled material have
complicated this task. Director Wann advised that he has instructed the staff to
complete the weeding project no later than June 1998.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 24, 1997
Page Five
4.3 Library Friends/Staff Booksale
Weeded books from the Main Library and branch collections have been offered
for sale at a giant booksale on November 7 and 8, and are being sold through a
continuing booksale in the Community Room. Library staff and Friends of the
Orange Public Library have staffed the Community Room to oversee this sale.
Sales have been satisfactory, however, there is a large volume of books to dispose of.
V. NEW BUSINESS
5.1 Automated System Replacement
Library Services Manager Eugenia Wong reported that seven valid responses
were received for the Automated System Replacement. A four member Library
Automation Task Force has been formed to thorougWy review and evaluate these
proposals, and make a recommendation whether to replace or upgrade the
Automated System. A lease/purchase option will also be investigated. Further
information will be provided to Trustees at upcoming Board meetings.
5.2 Public Library Foundation Grant
The California Public Library Foundation Grant for 1997 is now due. Library
Manager Eugenia Wong has worked closely with the California State Library to
determine Orange Public Library's certification for this grant. If details can be
worked out to qualify the Library, this grant will be prepared and mailed by the
December 151 deadline and provided to Trustees at their next Board meeting.
5.3 Local History Collection
Mayor Coontz has expressed a concern for the Local History Collection during
Main Library Renovation Project and asked Library staff to consider alternative
permanent locations for the Local History Collection that would make it more
safe and readily available for customer's use. Now located in the basement of the
Main Library, the Local History Collection is climate-controlled at a cooler
than comfortable temperature to preserve the artifacts. Staff continues to meet
and discuss a resolution to this problem. One of the options under consideration is
to move the Collection to the Taft Branch
Library.r--
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 24, 1997
Page Six
5.4 December Board Meeting
The December Board meeting is traditionally a shorter meeting followed by a hors
d'oeuvres potluck.
VIII. ORAL PRESENTATIONS
There were no oral presentations.
IX. ANNOUNCEMENTS
Main Library Renovation Project will be discussed at the November 25, 1997, 4:30 p. m.
Meeting of the Orange City Council.
X. ADJOURNMENT
Trustee Massa moved that the meeting be adjourned at 5:20 p.m. Seconded by Trustee
Schlund. Motion carried.
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