09-15-2003 LBOT MINUTESC .2 j(; I) ....r,l
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held September 15, 2003
EI Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, Trustee Karen Herrera and Trustee Nancy Collins
Staff Present:Library Services Director Nora Jacob, Sr. Librarians Yolanda Moreno,
Sarah Rosenblum and Rosanne Miller, and Admin Secretary Jan Reichert
1.3 Adoption of Agenda
Trustee Clemens moved to adopt the agenda as presented. Trustee Collins seconded the motion,
and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held August 18, 2003, as
presented. Trustee Collins seconded the motion, and it carried unanimously.
II. PRESENTATION
Dr. Paul Apodaca, professor of anthropology at Chapman University, presented four copies of
Journal of California and Great Basin Anthropology to Orange Public Library and spoke about the
research in it. Library Services Director Nora Jacob thanked Dr. Apodaca for this generous
donation. All four copies will be placed in our Local History section.
III. LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Monthly Reports for August, 2003
Director Jacob reported that August was a busy month with the Main Library expansion. We are
nearly at the 30 percent completion phase - schematic design -due to the Office of Library Construction
in mid-September. Ms. Jacob added that the City is in negotiation with one of the
viable candidates to sell the Edwards House. Other points of interest this month included
Library Foundation fundraisers, Friends' donation, usage statistics, and volunteers.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held September15, 2003
Page 2
3.2 Financial Report
Director Jacob reported that the Library is on target with its spending.
IV. BOARD REPORTS
4.1 Report from Chair Westfall
Chair Westfall announced that copies of the Orange Post centennial (1903) edition are ready for
purchase at $2 per copy. He encouraged Board Members to purchase for themselves and as gifts.
Suggestions were made to sell copies at the Orange Home Tour and Orange High School reunion.
4.2 Report from Foundation Liaison
Vice Chair Schlund reported on successful fundraisers (Street Faire parking lot - generated over 17,
000), on-going projects (Taft Tile Wall), and potential fundraisers ("Oranges for Orange
Libraries & Schools" and "Birds of a Feather") for the Library Foundation. The Foundation's
next board meeting is Monday, October 20.
4.3 Reports from Trustees
Trustee Clemens reported that the SBC Smart Yellow Pages does not list the Taft Branch
Library. Senior Librarian Miller mentioned that it's listed under "Charles P. Taft." The Smart
Yellow Pages will be updated to change listing from "Charles P. Taft" to "Taft Branch Library."
Trustee Herrera asked to write the location of the next board meeting on the outside of the
Library Board packets mailed to Board Members. Admin Secretary J an Reichert will take care
of this.
V. OLD BUSINESS
5.1 Proposed OPL Display Policy
Tabled until next meeting.
5.2 Reading by Nine Request to Waive Meeting Room Fees
Director Jacob recommended that the Board vote to recommend to the City Council Reading by
Nine's request for a fee waiver for programs during FY 2003-04. Board Members inquired
if other Departments have these kinds of fee waiver requests. Director Jacob said she would
present this to Department Heads at the next meeting and report back to the
Board.Vice Chair Schlund made a motion to recommend to the City Council a waiver of the
fee based on Reading by Nine's proposal for programs during FY 2003-04, and
to recommend giving staff the flexibility to waive fees for those groups whose mission directly
supports the library. Trustee Collins seconded the motion, and Chair Westfall and
Trustee Clemens carried it; Trustee
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held September15, 2003
Page 3
VI. NEW BUSINESS
6.1 OPL Circulation Statistics, FY 01-02 vs. FY
02-03 Director Jacob pointed out the significant increases in the Taft Branch Library's
circulation and new patron registrations for the fiscal year just ended. Additionally, OPL noted a 10.
5 percent circulation increase overall, 35 percent increase in registrations, and 11 percent increase
in visits.6.2 2003 Summer Reading
Club Report Ms. Miller reported on the hugely successful Summer Reading Club (SRC) for 2003.
There was a 26.9 percent increase in participation over last year's program. Ms. Miller added
that the increase was partially due to the two banners advertising the SRC that were hung in
the Plaza throughout the summer. A Teen Recognition program will be held on Sept. 23, 3:30 p.m.
in the Weimer Room followed by teen volunteers' recognition by City Council in
Council Chambers.Director Jacob added that with the severe budget cuts, children's programming
would be impacted at all three libraries come January '04. Trustee Herrera reiterated the
importance of children's programs to both children and their parents and ask if money could be
found and moved to Children's Programming. Director Jacob will work on this and
report back.6.3 "Live at the Library" Cable
TV Program Director Jacob reported on the 10-minute video being produced each month for
viewing on the City's cable-TV channel. Each month includes information on local history,
a library program or service, the Library Foundation fundraising campaign, and the
Main Library expansion. Director Jacob added that the video is an excellent vehicle to get the word out
about the expansion. Jeff Cole donates his services for
production of
these videos.VII. ANNOUNCEMENTS
Teen Volunteer Recognition Reception:Tuesday, 4:00-4:30 p.m., Sept. 23 @ Weimer Room in City
Hall, followed by City Council
Historic Orange Preservation Online" reception:Thursday, 7:30-9:00 p.
m., Sept. 25 @ Main Library Community Open
House Program, Main Library Expansion Update:Thursday, 7:00-8:30
p.m., Oct.
9
@ Main
Library VIII. PUBLIC COMMENT None.IX. ADJOURNMENT Trustee Clemens moved, and Vice Chair
Schlund seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 4:25
p.m. The next meeting will be held on Monday, October 20,2003, at 3:00 p.
m. in the EI Modena community room.Nora