08-18-2003 LBOT MINUTESLotllJ ..72
CITY OF ORANGE
CiTY CLERK
2003 SEP II PM I: 23
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held August 18, 2003
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3: lO p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, and Trustee Nancy Collins
Trustees Absent:Trustee Karen Herrera
Staff Present:Library Services Director Nora Jacob, Sr. Librarians Yolanda Moreno and
Rosanne Miller, and Admin Secretary Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the regular meeting held June 16,2003, as
presented. Trustee Clemens seconded the motion, and it carried unanimously.
Chair Douglas Westfall welcomed new Trustee Nancy Collins to the Library Board of Trustees.
II. PRESENTATION
Former Chair Bill Warne and his wife, Sandy presented the library with four copies of Story of the
Town of Bolsa by noted Orange writer Douglas Westfall. The library director appreciatively
accepted the donation.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held August 18, 2003
Page 2
III. LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Monthly Reports for June and July, 2003
Director Jacob reported that OPL has had a very busy last couple of months. She added that the
staff team has been hard at work on the Main Library expansion and the SIRSI
migration/installation. We are still down four positions in Circulation, but the addition of
volunteers has been a big help in this area.
3.2 Financial Report
Director Jacob reported that the Library is on target with its spending.
IV. BOARD REPORTS
4.1 Report from Chair Westfall
Chair Westfall attended a Downtown Merchants Association meeting, whose focus was to look at
everything as "Old Towne Orange" and what needs to be done to draw people to Orange. The
objective is to make Orange even more attractive to people and businesses. Director Jacob
suggested speaking to the group about MLEP. Chair Westfall will check on this and let Nora
know.
Chair Westfall also reported that the Orange Post centennial (1903) edition is available for sale at
2 per copy. Library Foundation Board members Judy Sollee and Marsha Zembower are
handling distribution and marketing for this project.
4.2 Report from Foundation Liaison
Vice Chair Schlund reported on the donations and pledges committed to date for MLEP
450,000), the Orange Post project, and upcoming International Street Faire parking lot
fundraiser. The next meeting of the Library Foundation Board will be Monday, Sept. 8.
4.3 Reports from Trustees
Trustee Clemens reported that he visited the Orlando, FL, downtown public library during a
recent trip there.
Trustee Collins stated that she is very excited about being on the Library Board.
V. OLD BUSINESS
5.1 Main Library Expansion Project (MLEP) - Update on Design & Timeline Director
Jacob presented a visual tour of the MLEP using the most detailed design plans to date from
LPA, Inc. She discussed the different phases ofMLEP and major key milestones and dates.She
added that this material -- the "schematic design" package -- is due in mid-September to the Office of
Library Construction. This represents 30 percent of design work needed. Trustee Collins inquired
about laptop connections to our system, and Director Jacob reported that we are working on
this and wireless connectivity as well.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held August 18, 2003
Page 3
Director Jacob then reported that the City has received three viable offers for the Edwards House.
The next step is to put together a recommendation for consideration by the City Council. After
the Edwards House is moved by mid-2004, staff will be temporary housed in an on-
site trailer.The director added that she will meet with the Asst City Attorney to talk about the
issues related to the abandonment of Center Street. A timetable will be created so that this phase of
MLEP fits in with the rest of
the project.5.2 Proposed OPL
Display Policy The Trustees then took up the second reading of a proposed new policy on displays/
giveaways of information in the library, as revised from the previous Board meeting. Trustee
Collins, being new, had an opportunity to give input as well. The group agreed that the policy
now looks satisfactory and should be referred to the City Attorney's Office for review before the
Board votes on it at the
September meeting.VI.
NEW BUSINESS 6.1 Hooked on Phonics Request to Use Main Library
Community Room Director Jacob summarized her memo and recommendations to the Board about
Hooked on Phonics'request. She noted that, if approved by the Board, the Main Library's
community room would be booked four out of six afternoons/evenings for a solid year beginning
in September.Trustee Collins asked for an estimate on how many other groups might be turned away
as a result of such an arrangement, and the director estimated 2-5 groups per
week, plus walk-ups wishing to use it as study space. However, the director also noted
that other groups might already not be booking the room any more, due to the new rental fees
begun July 1 citywide.The group agreed that Hooked on Phonics' proposal was a
desirable one, particularly because their fees could be paid as a tax-deductible
contribution to the Library Foundation.Vice Chair Schlund moved to authorize Hooked on Phonics
to use the Main Library community room from September, 2003, through
August, 2004, during the hours requested, and to recommend that Hooked on Phonics pay/donate
a minimum $25,000 to the Library Foundation so as to facilitate
a room-naming opportunity. Trustee Clemens seconded
the motion, and it carried unanimously.6.2 Reading by 9
Request to Waive Meeting Room Fees The Board turned next to Reading by 9 's request for a
recommendation to waive fees for meeting room usage in the recruitment, screening, training, and TB
testing of Reading by 9 volunteers.Trustees expressed several concerns, including: How many
uses would be involved? How many people would be affected by Reading by 9 's
outreach? Are their volunteers from Orange?Where in Orange are the children from who would be
connected to Reading by 9? Discussion also noted the importance of being cautious when
setting precedent. A decision was continued until September's meeting, after the director has
an opportunity
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held August 18, 2003
Page 4
6.3 OPL Book Budget Comparison, FY 02/03 - FY 03/ 04 Director
Jacob reviewed book budget reductions implemented in this fiscal year (2003-04).
6.4 FYIs: Patron Suggestions and Associated OPL Responses
a. Kevin Hepner
b. E. Terry Jakel
c. Carl E. Orrillo
Trustees reviewed the three patron suggestions received since the previous Board meeting.
Director Jacob noted highlights of her responses to each one. Trustee Collins asked why the
library does not restrict persons under age 17 from checking out R-rated videos, and the
director noted that Board policy recognizes that that responsibility lies with parents, not with
library
officials.VII.
ANNOUNCEMENTS Taft Tile Wall "painting day"
opportunities:Saturdays, 2-5 p.m., August 23, Sept. 6, Sept. 20 @ Taft
Branch Library Historic Orange Preservation
Online" reception:Thursday, 7:30-9 p.m., Sept. 25
@ Main Library
VIII.
PUBLIC COMMENT
None.IX. ADJOURNMENT Chair Westfall moved, and Trustee Clemens seconded, to adjourn the
meeting. The motion carried unanimously, and the meeting adjourned at 4:50 p.m. The next meeting will
be held on Monday, Sept. 15,2003, at 3 p.m. in the Taft Branch
Library community room.Nora Jacob, Secretary to the