Loading...
08-18-2003 LBOT MINUTESLotllJ ..72 CITY OF ORANGE CiTY CLERK 2003 SEP II PM I: 23 CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting held August 18, 2003 Main Library Community Room I. CALL TO ORDER 1.1 Pledge of Allegiance The meeting was called to order at 3: lO p.m. Trustee Clemens led the Pledge of Allegiance. 1.2 Roll Call Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark Clemens, and Trustee Nancy Collins Trustees Absent:Trustee Karen Herrera Staff Present:Library Services Director Nora Jacob, Sr. Librarians Yolanda Moreno and Rosanne Miller, and Admin Secretary Jan Reichert 1.3 Adoption of Agenda Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Vice Chair Schlund moved to approve the minutes of the regular meeting held June 16,2003, as presented. Trustee Clemens seconded the motion, and it carried unanimously. Chair Douglas Westfall welcomed new Trustee Nancy Collins to the Library Board of Trustees. II. PRESENTATION Former Chair Bill Warne and his wife, Sandy presented the library with four copies of Story of the Town of Bolsa by noted Orange writer Douglas Westfall. The library director appreciatively accepted the donation. CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held August 18, 2003 Page 2 III. LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Monthly Reports for June and July, 2003 Director Jacob reported that OPL has had a very busy last couple of months. She added that the staff team has been hard at work on the Main Library expansion and the SIRSI migration/installation. We are still down four positions in Circulation, but the addition of volunteers has been a big help in this area. 3.2 Financial Report Director Jacob reported that the Library is on target with its spending. IV. BOARD REPORTS 4.1 Report from Chair Westfall Chair Westfall attended a Downtown Merchants Association meeting, whose focus was to look at everything as "Old Towne Orange" and what needs to be done to draw people to Orange. The objective is to make Orange even more attractive to people and businesses. Director Jacob suggested speaking to the group about MLEP. Chair Westfall will check on this and let Nora know. Chair Westfall also reported that the Orange Post centennial (1903) edition is available for sale at 2 per copy. Library Foundation Board members Judy Sollee and Marsha Zembower are handling distribution and marketing for this project. 4.2 Report from Foundation Liaison Vice Chair Schlund reported on the donations and pledges committed to date for MLEP 450,000), the Orange Post project, and upcoming International Street Faire parking lot fundraiser. The next meeting of the Library Foundation Board will be Monday, Sept. 8. 4.3 Reports from Trustees Trustee Clemens reported that he visited the Orlando, FL, downtown public library during a recent trip there. Trustee Collins stated that she is very excited about being on the Library Board. V. OLD BUSINESS 5.1 Main Library Expansion Project (MLEP) - Update on Design & Timeline Director Jacob presented a visual tour of the MLEP using the most detailed design plans to date from LPA, Inc. She discussed the different phases ofMLEP and major key milestones and dates.She added that this material -- the "schematic design" package -- is due in mid-September to the Office of Library Construction. This represents 30 percent of design work needed. Trustee Collins inquired about laptop connections to our system, and Director Jacob reported that we are working on this and wireless connectivity as well. CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held August 18, 2003 Page 3 Director Jacob then reported that the City has received three viable offers for the Edwards House. The next step is to put together a recommendation for consideration by the City Council. After the Edwards House is moved by mid-2004, staff will be temporary housed in an on- site trailer.The director added that she will meet with the Asst City Attorney to talk about the issues related to the abandonment of Center Street. A timetable will be created so that this phase of MLEP fits in with the rest of the project.5.2 Proposed OPL Display Policy The Trustees then took up the second reading of a proposed new policy on displays/ giveaways of information in the library, as revised from the previous Board meeting. Trustee Collins, being new, had an opportunity to give input as well. The group agreed that the policy now looks satisfactory and should be referred to the City Attorney's Office for review before the Board votes on it at the September meeting.VI. NEW BUSINESS 6.1 Hooked on Phonics Request to Use Main Library Community Room Director Jacob summarized her memo and recommendations to the Board about Hooked on Phonics'request. She noted that, if approved by the Board, the Main Library's community room would be booked four out of six afternoons/evenings for a solid year beginning in September.Trustee Collins asked for an estimate on how many other groups might be turned away as a result of such an arrangement, and the director estimated 2-5 groups per week, plus walk-ups wishing to use it as study space. However, the director also noted that other groups might already not be booking the room any more, due to the new rental fees begun July 1 citywide.The group agreed that Hooked on Phonics' proposal was a desirable one, particularly because their fees could be paid as a tax-deductible contribution to the Library Foundation.Vice Chair Schlund moved to authorize Hooked on Phonics to use the Main Library community room from September, 2003, through August, 2004, during the hours requested, and to recommend that Hooked on Phonics pay/donate a minimum $25,000 to the Library Foundation so as to facilitate a room-naming opportunity. Trustee Clemens seconded the motion, and it carried unanimously.6.2 Reading by 9 Request to Waive Meeting Room Fees The Board turned next to Reading by 9 's request for a recommendation to waive fees for meeting room usage in the recruitment, screening, training, and TB testing of Reading by 9 volunteers.Trustees expressed several concerns, including: How many uses would be involved? How many people would be affected by Reading by 9 's outreach? Are their volunteers from Orange?Where in Orange are the children from who would be connected to Reading by 9? Discussion also noted the importance of being cautious when setting precedent. A decision was continued until September's meeting, after the director has an opportunity CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held August 18, 2003 Page 4 6.3 OPL Book Budget Comparison, FY 02/03 - FY 03/ 04 Director Jacob reviewed book budget reductions implemented in this fiscal year (2003-04). 6.4 FYIs: Patron Suggestions and Associated OPL Responses a. Kevin Hepner b. E. Terry Jakel c. Carl E. Orrillo Trustees reviewed the three patron suggestions received since the previous Board meeting. Director Jacob noted highlights of her responses to each one. Trustee Collins asked why the library does not restrict persons under age 17 from checking out R-rated videos, and the director noted that Board policy recognizes that that responsibility lies with parents, not with library officials.VII. ANNOUNCEMENTS Taft Tile Wall "painting day" opportunities:Saturdays, 2-5 p.m., August 23, Sept. 6, Sept. 20 @ Taft Branch Library Historic Orange Preservation Online" reception:Thursday, 7:30-9 p.m., Sept. 25 @ Main Library VIII. PUBLIC COMMENT None.IX. ADJOURNMENT Chair Westfall moved, and Trustee Clemens seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 4:50 p.m. The next meeting will be held on Monday, Sept. 15,2003, at 3 p.m. in the Taft Branch Library community room.Nora Jacob, Secretary to the