10-20-2003 LBOT MINUTESe,l ~d .J: .J-
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held October 20, 2003
EI Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:05 p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present:Chair Douglas Westfall, Vice Chair Jonell E. Schlund, Trustee Mark
Clemens, Trustee Karen Herrera and Trustee Nancy Collins
Staff Present:Library Services Director Nora Jacob, Sr. Librarians Yolanda Moreno,
Sarah Rosenblum and Rosanne Miller, and Admin Secretary Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held September 15, 2003,
as presented. Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR'S REPORT
Per Library Services Director Nora Jacob's request, a motion was made by Trustee Clemens to place Item 4.3,
Presentation by LPA, as the first item for discussion under Library Services Director's Report; Vice Chair
Schlund seconded the motion, and it carried unanimously.
4.3 Presentation: Expanded Main Library Landscaping Proposal
LPA architects Chris Lentz and Rick D' Amato presented the landscaping design layout to
Library Board members, who expressed happiness with the look and feel of it. Director Jacob
asked Board members to e-mail her any interests or concerns they might have relating to
the interior of the expanded Main Library. The director added that the City Council's direction is
to keep the Shaffer Street exit driveway from the Main Library open to traffic. Ms. Jacob is
also about to brief Council members for their input on arcade landscaping possibilities and
relocation of the historic
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 20, 2003
Page 2
Director Jacob added that, thanks to Chair Westfall's foresight some years earlier, pieces of
original bricks and other construction materials from the 1880s were found at Depot Park, and we
hope to incorporate these into the Main Library expansion design.
She then noted that Rick Otto from Economic Development has suggested the possibility of
adding something to the Main Library's official name to recognize the local history archives, as a
marketing move. At the next meeting, Board Members will be asked to bring suggestions for
expanding or renaming the library with this angle in mind. The Mayor would be interested in the
Board's input on this matter.
2.1 Monthly Report for September, 2003
Director Jacob reported on several highlights for the month: Launch of the expanded Local
History website, and award of two Community Video Advisory Board (CV AB) grants to
videographer Jeff Cole to create library-related videos - one about MLEP, and the other about
the history and future of the historic Edwards House. Ms. Jacob added that the announcement
will be made in December as to who will purchase the house.
2.2 Quarterly Report for 4th Quarter, FY 02-
03 Director Jacob reported on our department's significant accomplishments for the 4th
quarter.2.3 Financial Report for September,
2003 Director Jacob reported that the Library is on target with its
spending.III. BOARD
REPORTS 3.1 Report from Chair
Westfall
None.3.2 Report from Foundation
Liaison Vice Chair Schlund reported that the Library Foundation continues to move forward with
its fundraising campaign for MLEP. The Foundation's next board meeting is Monday, Nov.
3.3.3 Reports from
Trustees Trustee Collins mentioned a couple projects she is working on: 1) Starting a Moms Club
to meet quarterly at the Main Library. The first program will take place on Nov. 1, featuring
Mayor Pro Tern Carolyn Cavecche; 2) Offering library skills training to home schoolers. She will
get in touch with home schooling groups. Also, she wants to target junior high to high
school students for a mentor program on "How to Use the Library" - Trustee Collins added that this
project is still in the planning stage.
Trustees Herrera and Collins reported that they helped at Chapman Hills Elementary School's
annual campout to sell and paint tiles for the Taft Tile Wall painting project.
CITY OF ORANGE DEPARTMENT OF COMMUNITY & LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 20, 2003
Page 3
IV. OLD BUSINESS
4.1 Update, Reading by 9 Request to Waive Meeting Room Fees
Director Jacob reported that the City Manager supported pursuing the Board's recommendation
e.g., to give staff the flexibility to waive fees for those groups whose mission directly supports
the library). The City Attorney's Office is now drafting new policy, which should be ready in
December, for City Council consideration.
4.2 Update, Funding for Children's Programs this Fiscal Year
Director Jacob reported the City Manager's Office gave approval to transfer money into library
programming accounts (from unused part-time staff salaries) in order to continue children'
s programs at their current levels through the remainder ofFY
2003-04.V.
NEW BUSINESS 5.1 Update, SIRSIlUnicorn Automated
Catalog System Ms. Rosenblum presented an overview of the new automated catalog system,
SIRSIlUnicorn, to Board Members. She added that the new system has an Amazon.com-like feel to it,
and we will be able to customize the system to fit our needs. After the contract is signed, we
will "go live"approximately nine months hence. The SIRSIlUnicorn contract will go to
City Council on November 12. Board Members noted that staff should pursue establishing a
short, direct, and catchy URL that will provide a direct link to the library's
website and
catalog.VI. ANNOUNCEMENTS
Moms Club Brunch:Saturday, 8:30-9:45 a.m., Nov.
I @ Main Library Winter
Holiday Closure of Libraries:Waiting for City Council approval of holiday closure
for Orange Public
Libraries
VII. PUBLIC
COMMENT None.IX. ADJOURNMENT Trustee Herrera moved, and Trustee Clemens seconded, to adjourn
the meeting. The motion carried unanimously, and the meeting adjourned at 4:45 p.m. The next meeting
will be held on Monday, November 17, 2003, at 3:00 p.m. in the
EI Modena community room.Nora Jacob, Secretary to