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09-20-1999 LBOT MINUTESCITY OF ORANGE tlj~ DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744.7272 . Fa.: (714) 744- 7251 LIBRARY SERVICES DIVISION 714) 288-2471 . Fa., ( 714) 771-6126 10 : 0\ 00 180 GO CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20, 1999 101 NorthCenter Street lK1'1J ,'-I,} J -,I. CALL TO ORDER 1.1 Pledge of Allegiance Trustee Schlund led the Pledge of Allegiance,1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:36 p,m., in the Main Library, 101 North Center Street. Present: Guests:Trustees Massa, Cavecche, Schlund, Warne and Westfall.Helen Viviano, President, Friends of the Orange Public Library Dean Strenger, President, Santiago Canyon College Geoff Ozsvath, Citizen 1.3 Adoption of Agenda Trustee Warne moved that the agenda be adopted as presented. Trustee Westfall seconded. Motion carried.In consideration of guest Geoff Ozsvath, Chair Massa decided to hear VI. Oral Presentations out of order, after I. Call to Order. Director Wann also requested V.New Business, 5.1 Santiago Canyon College and Orange Public Library Joint Library Project be heard before III, Community Services Director Report.1.4 Approval of Minutes Regular Meeting of July 19, 1999 Trustee Warne moved that the minutes of the meeting held July 19, 1999, be approved as presented. Trustee Schlund seconded, Trustee Cavecche abstained, Motion carried,230 E, CHAPMAN AVENUE ORANGE, CALIFORNIA CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20,1999 Page 1: Special Meeting of August 16, 1999 Trustee Warne corrected August 16, 1999 minutes, 2,3 Review if Brown Act: add to second sentence: ",., and also City Department Heads for the continuing education of the Board on all City functions." Trustee Cavecche moved that the minutes be accepted as amended, Trustee Schlund seconded, Motion carried. VI. ORAL PRESENTATIONS Citizen Geoff Ozsvath attended the Board meeting and requested several minutes to present an oral presentation, Mr. Ozsvath reported he has been an Orange Public Library patron for 10 years, He requested permission to present a workshop on pornography for patrons at the library, He has video taped material suitable for children and adults. His presentation would include the positive aspects of Internet capabilities and proposed to conduct this workshop free of charge. Chair Cavecche requested Mr. Ozsvath to prepare a written proposal for the Board's further consideration, There were no other oral presentations, II. BOARD REPORTS 2.1 Reports from Chair Massa Chair Massa thanked staff for all their support and work to make the Congressman C. Christopher Cox presentation a success, It was a very auspicious first meeting for the Adult Speakers Series, Chair Massa apologized to Trustee Cavecche on behalf of the Board of Trustees for any embarrassment she may have endured during the City Council meeting on September 14, 1999, 2.2 Reports from Trustees There were no reports from Trustees, Vice-Chair Warne thanked Trustee Schlund for her thorough introduction of Congressman Cox and for her efforts to make his appearance CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20,1999 Page 3 V. NEW BUSINESS 5.1 Santiago Canyon College and Orange Public Library Joint Library Project President of Santiago Canyon College (SCC) Dean Strenger briefed the Board on the histrionics of the Joint Use Library Project. In 1989, SCC requested state funding to begin the process. The first phase was planning, the second phase was design, and the third phase would have been construction. In 1994, the City of Orange declined to continue participation in the project because of the City's financial recession, In April 1999, City Manager David Rudat, President Strenger and Director Gary Wann held a meeting to revisit the possibility of the City again participating in this project. The next state deadline for submission of plans for library funding is January 2000, Because the membership of the City Council has changed since the last consideration, it was decided to again consider this partnership, SCC has already submitted plans to the state for their own 30,000 square foot library. To begin the research of this joint project again, SCC will provide the Board with up-to-date construction figures and also answer any questions and concerns that library staff has as related to the project. More plausible funding figures from the City will be investigated and provided to the Board, President Strenger strongly emphasized that if the City decides to participate in the project, there will be no possibility of canceling out under any circumstance. Once state funding is approved, there can be no change or alteration to the project. President Strenger provided Trustees with the college's 1994 report on the project. He also stressed to the Board the fact that the college will continue with their library, with or without the City' s involvement.The Board appointed a sub-committee (Vice-Chair Warne and Trustee Westfall,alternate Chair Massa) to participate with City staff in all meetings with SCC to keep abreast of developments, Trustees and staff will prepare their questions on this project for resolve. Director Wann advised there would be a report prepared for City Council on this project.Trustee Warne moved that the newly-appointed joint use library sub-committee be included in all meetings and discussions the City holds with Santiago Canyon College representatives to keep the Board educated on all developments, Trustee Cavecche seconded, Motion carried,SCC President Strenger reminded the Board of the state' s deadline of January 2000, and the Board's report would have to go to City Council by their December 14,1999 meeting, President Strenger predicted the City of Orange/Santiago Canyon College Library CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20, 1999 Page" Trustee Westfall added he felt the center of the City would, in the future, be located at the college campus, Trustee Warne suggested all Board concerns be provided to him and Administrative Secretary Jan McGovney for resolution, 111. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of July 1999 Director's Report of August 1999 Director's Report was included in Trustees' packets, Acting Branch/Outreach Services Supervisor Beth Irish announced a $5,000 grant from the California State Library for youth materials which will be used at the El Modena Branch Library, October 17-23 is Teen Red Week, and the librry will open its teen read room, This is unused office space that will be turned into a teen reading room, with popular paperbacks, magazines and books on tape. Target group is 12-18 years of age.Director Wann congratulated staff for applying for and receiving this grant.Trustee Warne questioned in the July Director's Report the virus in the library's computers, Acting Technology Services Supervisor Robin Manley advised the City's computer support company ACS was tracking and evaluating the virus problems and upgrading preventative software, Mrs, Manley also advised the Surfwatch software has recently permitted users access to inappropriate web sites. This problem is being assessed by library staff.3.2 Legislative Update Legislative Update was included in Trustees' packets, Director Wann reported SB3 by Senator Richard Rainey, has passed and is waiting for the Governor to sign, It would provide $350,000,000 to libraries, Joint use library partnerships will receive first consideration.3.3 Financial Report Financial Report was included in CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20, 1999 Page 5 IV. DEPARTMENT REPORTS 4.1. Taft Branch Library Study Director Wann provided the draft report from Arroyo and Associates to Trustees in their packets. The report in final form will be received very soon and reviewed with City Council members in the next 1-2 weeks. Architect Bob Coffee has completed a conceptual plan for the library, with more attractions for public, including a community room, listening room, homework center. The Orange Unified School District has voiced their concern to not remove for the library. Director Wann said there may come the possibility of a choice between a joint use library and the branch library, but these decisions are very premature. Trustee Cavecche asked what types of materials were being checked out at the branch library to help her in her evaluation of branch services,She was advised there are 4,000 frequent users of the library, Library staff expressed concern if the library were closed the impact of these additional patrons would have on the Main Library and its staff. Trustee Cavecche also questioned the zoning restrictions on the library property which would govern its use, She added that it would be her opinion to expand and enhance library services at this branch to benefit the northern Orange residents and she would not vote for closure, Trustees Westfall and Schlund agreed with Trustee Cavecche, Director Wann advised there would be no decision made on the Taft Branch Library's use and disposition until after City Council considered the joint use library project. Trustees were unanimous in their opinion to keep the library open, increase staffing and book budget.4.2 El Modena Branch Library Project Director Wann reported the signage for the EI Modena Branch Library has been paid for.Unfortunately, the parking lot lighting and other aesthetics cannot be completed as soon as hoped because this money had to be used for a generator at the Orange Police Department. Money will be derived from other projects to complete this needed work at the library.4.3 Adult Programrning Policy A draft proposal on the Adult Programming Procedure was provided to Trustees in their packets, Trustee Warne asked for a copy of the American Library Association' s interpretation of the Library Bill of Rights which was referred to in the procedure.Trustee Cavecche requested the wording relating to the Library Bill of Rights be removed since the Board's adoption of the Internet Use Policy is in violation of this CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20,1999 Page (; V. NEW BUSINESS (Continued from Page 2) 5.2 Orange Public Library Foundatrion Director Wann informed the Board the federal paperwork has been lost. but City staff will be duplicating the material and sending it in, 5.3 Realignment of Library Operation Director Wann reported to the Board that Sr. Librarian Susan Barb has resigned her position with the Orange Public Library, This resignation has caused some realignment of library staff, including the appointment of Librarian II Robin Manley to Acting Sr. Librarian for Technical Services, the continuing Acting Sr. Librarian capacity of Beth Irish at the branch libraries, and Sr. Librarian Yolanda Moreno being Information Services Supervisor responsible for both Adult Reference and Children's Services at the Main Library, Circulation Services Supervisor Linda Berquist will now report directly to Library Services Manager Eugenia Wong. Director Wann also advised Board Beth Irish will be off work for a month recuperating from foot surgery, 5.4 Bookmobile Chair Massa requested this item be put on the agenda and provided information that was provided to Trustees in their packets, Trustee Schlund added that Bill and Meinda Gates Foundation have recently given funds for projects of this type, 5.5 Membership of the Library Board of Trustees Trustee Warne advised he had discussions with the City Attorney and Mayor regarding the membership status of Trustee Cavecche because Mrs. Cavecche was not reappointed to the Board at the end of her term, June 30, 1999, Trustee Warne was concerned with the upcoming joint use library project the voting status of Trustee Cavecche, During the September 14, 1999 City Council meeting, Mayor Coontz attempted to appoint another citizen to the Board, but it was decided by the entire City Council to delay this appointment for 30 days, Trustee Cavecche left the meeting at 5:59 p.m.) Trustee Warne moved that the City Attorney be consulted and asked for an opinion regarding the status of Trustee Cavecche, including her right to vote and standing on the Board, There was no second, Motion failed, Trustee Warne expressed his concern for the official status of Trustee Cavecche, CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held September 20, 1999 Page 7 VII. ANNOUNCEMENT'S There were no announcements. VIII. ADJOURNMENT Trustee Schlund moved that the meeting be adjourned at 6:05 p,m, Seconded by Trustee Warne, Motion carried, J~e__ ')y;~,~ Attested on / ()?' 8/97' GW/EW/jm 1 Reproduction on Recycled Paper