11-15-1999 LBOT MINUTESt0P'.1;'
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CITY
OF ORANGE DEPARTMENT
OF COMMUNITY AND LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744.7272 . Fex: (714) 744-7251
LIBRARY SERVICES DIVISION
714) 288-2471 . Fex: (714)
771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND
LIBRARY SERVICES ORANGE
PUBLIC LIBRARY BOARD
OF TRUSTEES Minutes of Meeting Held November
15, 1999 380 South
Hewes Avenue I. CALL
TOORDER 1.1 Pledge
of Allegiance IZ f7
00 fNr (;~Trustce Schlund Icd the Pledge ofAllegiance,I<J:,1:::> ,\.1.1:::> -,
1.2 Roll Call
The regular meeting of the Orange Public Library Board of Trustees was
called to order at 3:34 p,m" in the E1 Modena Branch Library, 380 South Hewes Avenue,
Present:
Guests:
Trustees Massa, Cavecche, Schlund, Warne and Westfall.
Dean Strenger, President, Santiago Canyon College
1.3 Adoption of Agenda
Trustee Westfall moved that the agenda be adopted with Agenda Item 4,3 "Joint Use
Library Project with Santiago Canyon College" be heard after II, Board Reports, Trustee
Warne seconded, Motion carried,
1.4 Approval of Minntes
Regular Meeting of October 18, 1999
Trustee Schlund moved that the minutes of the meeting held October 18, 1999, be
approved as presented, Trustee Caveeche seconded, Trustee Wame abstained, Motion
carried,
II, BOARD REPORTS
2.1 Rcports from Chair Massa
There were no reports from Chair Massa,
230 E, CHAPMAN AVENUE ORANGE, CALIFORNIA 92866-
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 15, 1999
Pagel:
2.2 Reports from Trustees
Trustee Warne distributed a flyer from the Orange County Law Library re Electronic
Journals, There were no other reports from Trustees,
IV. DEPARTMENT REPORTS
4.3 Joint Use Library Project with Santiago Canyon College
Santiago Canyon College President Dean Strenger attended this meeting to make a
presentation to Trustees on the feasibility of a Joint Use Project between the college and
the City, The college has completed preliminary planning for their library, and are
waiting for a future state bond issue for construction, They do not plan to use SB3
funding unless their project includes the City, The college plans to pay for draft
construction plans, with the City paying for any changes (approximately $75,000 to
iOO,OOO) to those plans-this would allow the City a longer period of time to
consider the project. Library Consultant Linda Demmers completed architectural plans for
the college, It was President Strenger's recommendation to the City to invest $75,000
to 100,000 at the time the preliminary plans are approved by the State, which can be
18 months to 2 years from the present, approximately 2001, Chair Massa
questioned whether the estimates $475,000 annual cost could be higher and President
Strcnger advised it could, lie added that a Memorandum of Understanding would be
established betwecn the two entities to control costs and limit spending, President Strenger
added there was considerable pressure bcing put on the State to enter into joint use projects,
It was the President's estimate that the first decision required of the City could be
in approximately 24 months, President Strcnger concluded his presentation and
excused himsel from the Board meeting to attend another meeting on
campus,Trustee Schlund advised she felt residents would be penalized in favor of college
students with the building of a joint use library, She added a prolonged vote on this project
would cause delays in the completion of a Library Foundation, She is opposed to the joint
use library project with Santiago Canyon College at this
time,Trustee Warne questioned when staff would be able to make final decision on use
and staftlng issues effecting the Taft Branch Library and El Modena Branch
Library,Director Wann replied City Manager David L. Rudat will soon take these issues
before City Council. It is Trustee Warne's position that the Board wait on any decision of
a joint use library until City Council has an opportunity to review all the needs of
the
library,Director Wann reported there will be a report to City Council on December 14, 1999
on library issues, There will be no recommendations from staff on the joint use project as
it is the decision of the Board of Trustees to participate or not. However, Director
Wann added it was City staffs estimate that the project may cost $7
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 15, 1999
Page 3
Trustee Westfall commented (I) first the college was in a hurry for a decision and now
they're not; (2) if the City uses SB3 funds for the joint use project, there will be no New
Main Library; and (3) both branch libraries are in desperate need of repairs,
refurbishment and staffing, and they may be sacrificed if the joint use library project is
pursued,
Trustee Westfall moved that the Library Board of Trustees understand the value of joint
use, but do not support joint use at this time, The Board will put funding toward
improvements to the 3 library facilities, Within one year from today, the Board of
Trustees will revisit with Santiago Canyon College to review their plans and
developments to evaluate the City's participation, Motion seconded by Trustee Warne,
Motion carried unanimously,
III. COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of October 1999
Director's Report was included in Trustees' packets,
Director Warm reported the earthquake on October 16, 1999, caused interference in technology
services for several days after.
3.2 Legislative Update
There were no legislative updates included in Trustees' packets,
3.3 Financial Report
Financial Report was included in Trustees' packets,
IV. DEPARTMENT REPORTS
4.1 Taft Branch Library Study
4.2 EI Modena Branch Library Project
Because both agenda items are closely related, they were discussed together,)
Director Wann reported a rough draft report has been prepared for City Manager David
L Rudet related to construction and staffing needs at the Taft and El Modena Branch
Libraries, Alternate conceptual plans have been drawn up for the Taft Branch Library by
Areliitect Robert Coffee, Improvements to the branch library could reach $1 million,
Hollister Construction, contractor employed to remodel the Main Library, has been asked
to visit the EI Modena Braoeli Library and provide a cost estimate for improvements,
City Council will ultimately make the decision on the Taft Branch library's use, Staffing
at the Main Library to provide Friday service is also being researched,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeling Held November 15, 1999
Page 4
Trustee
Ch\livCavecche requested Director Wann advise City Manager Rudat that the library's
budget has been reduced substantially over the years, and that Trustees want their budget
reinstated to its pre-I 992 status, with steady increases in each year's budget
process,4.4 Holiday
Hours All City offices including the Library will be closed from Friday, December
24,1999,through Sunday, January 2,
2000,V. NEW
BUSINESS 5.1 FY 1999/2000 Work Plan: 1" Quarter
Report FY 1999/2000 Work Plan: I" Quarter Report was attached to Trustees'
packets,5.2 Library
Staffing Library staffing was included in Agenda Items 4,1 Taft Branch Library Study and 4,2
EI Modena Branch Library
Project.5.3 December Board
Meeting The December Board Meeting of Trustees is traditionally a short meeting with a
potluck snack after. Board of Directors of the Friends of the Orange Public Library,
Santiago Library System Representative Ardelle Courtney, and Mayor and City Council will
be invited to this meeting and holiday
potluck.5.4 2000 Board Meeting
Schedule A year 2000 Board Meeting Schedule was inadvertently not included in
Trustees'packets, It will be mailed to their home by Administrative Secretary Jan
McGovney,5.5 Teen Reading
Room The Teed Reading Room at the EI Modena Branch Library is now open and being
nsed by local teens in the community, Targeting 12-18 years of age youth, the
room includes recreation library material and paperbacks, Named "Teenscapc," a logo was
designed by Library Page Keith Irish, and Acting Sr. Librarian Elizabeth Irish's parents, Mr.
and Mrs,Robert Funk donated $120 for purchasing four teen magazines for the Library'
s "Adopt A
Magazine" Program,VI.
ORAL PRESENTATIONS There were no
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held November 15, 1999
Page 5
VII. ANNOUNCEMENTS
There were no announcements.
VIII. ADJOURNMENT
Trustee Cavecche moved that the meeting be adjourned at 5: 12 p,m, Seconded by Trustee
Warne, Motion carried,
Gary.warn , Secr:etary to the Board
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