10-18-1999 LBOT MINUTESCdytPJe
CITY OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 . Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 .
Fox: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held October 18, 1999
101 North Center Street L2 :
01 66 tlet-!. ~2 I.CALL TOORDER IH:n:J J.,),
J:J -1.1 Pledge
of Allegiance Trustee Westfall led the Pledge
of Allegiance,1.2
Roll Call The regular meeting of the Orange Public Library Board of
Trustees was called to order at 3:36 p,m" in the Main Library, 101 North
Center
Street.
Present:
Absent:Guests:Trustees Massa, Cavecche, Schlund
and Westfall.
Trustee Warne,Helen Viviano, President, Friends of the Orange
Public Library 1.3 Adoption
of Agenda Trustee Cavecche moved that the agenda be adopted as presented,
Trustee Schlund seconded,
Motion carried,1.4 Approval
of Minutes Regular Meeting of September
20, 1999 Trustee Schlund moved that the minutes of the meeting held September 20,
1999, be approved as presented, Trustee Cavecche seconded,
Motion carried,II, INTRODUCTION OF ADMINISTRATIVE ANALYST II
GREG WARREN Introduction of Administrative Analyst 11 Greg Warren was delayed arriving to
the Board meeting, He will be introduced when
he arrives,230 E, CHAPMAN AVENUE ORANGE,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 18, 1999
Page 2
III. BOARD REPORTS
3.1 Reports from Chair Massa
Chair Massa stated she had many questions and concerns regarding the Joint Use Library
Project with Santiago Canyon College, She also stated she did not wish a vote to be
taken on this project at this meeting, This item will be discussed further under V,
Department Reports, 5.4 Santiago Canyon College and Orange Public Library Joint Use
Library Project.
3.2 Reports from Trustees
Trustee Schlund reported to the Board she visited the El Modena Branch Library recently
and almost tripped and fell in the parking lot because of its poor condition. Trustee
Schlund requested the next Board meeting be held at the EI Modena Branch Library so
Trustees can see the parking lot conditions at the branch,
Trustee Westfall reported he had spoken with Trustee Warne regarding the Santiago
Canyon College Joint Use Library Project. It was their opinion that the Board needs
more time to evaluate this complex project to be able to make an educated and informed
decision on this proposal. Further information from the Irvine Company re east end
development and a visit to the proposed site was suggested, along with a possible "escape
clause" for the City's use, It was suggested the Board may consider sending a letter to
the college to request more time to consider this plan,
Trustee Westfall questioned Director Wann on the progress of the City's recruitment for
a Library Director as he felt it was necessary to begin this process very soon, The City
has discussed this process for the iast 2-3 years, Director Wann stated he would
meet with City Manager David Rudat and discuss this
issue,IV. COMMUNITY & LIBRARY SERVICES DIRECTOR'S
REPORT 4.1 Director's Report of September
1999 Director's Report was included in Trustees'
packets,Director Wann reported the City Council recognized the Summer Reading Club's
teen volunteers at their meeting on September 14, 1999. El Modena Branch Library
has received a $5,000 grant from the California State Library for teen programming,
This grant will be used to purchase books, magazines and books on tape targeted to interest
the teen
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 18, 1999
Page 3
II. INTRODUCTION OF ADMINISTRATIVE ANALYST II GREG WARREN
Admin Analyst Greg Warren arrived at the Board meeting and was introduced by Director Gary
Wann. Mr. Warren informed Trustees he was previously employed by the County of Ventura and
was very technology oriented, Although he has only been with the City for one week, he has
completed a library study for the Director.
III, COMMUNITY & LIBRARY SERVICES DIRECTOR'S REPORT (Continued)
4.2 Legislative Update
Trustees were provided with more information on SB 3 in their Board packets.
4.3 Financial Report
Financial Report was included in Trustees' packets.
V. DEPARTMENT REPORTS
5.1 Adult Programming Policy
A.) Orange Public Library: Adult Programming Guidelines FY 199912000
Trustee Cavecche stated she wanted to see the reference to the Library Bill of
Rights removed as she felt it cestricted the policy and the Library Board does not
endorse the Bill, Trustee Cavecche moved that the Adult Programming Policy be
adopted with the exclusion of the Library Bill of Rights, Trustee Westfall
seconded, Motion carried,
B.) Library Bill of Rights
C.) Library Initiated Programs as a Resource: An Interpretation ofthe Library
Bill of Rights
Trustees were provided with the Library Bill of Rights in their packets,
5.2 EI Modena Branch Library Project
Director Wann reported the Mayor would like to see the structural and lighting problems
at the El Modena Branch Library resolved. Building Services Division has performed a
walk-through to better evaluate repairs needed at the branch facility. City
Manager David L. Rudat has approved interior and exterior lighting for the facility, and
improved signage, Landscaping improvements will be completed when funding is approved,
City Manager has requested staff to Identify needs and
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORA1"fGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 18, 1999
Page 4
5.3 Taft Branch Library Study
The further discussion of this project will be held until a decision is made on the Santiago
Canyon College Joint Use Library Project because there is not sufficient funding to
complete both projects at this time,
Trustee Westfall questioned the possibility of requesting more time for deliberations from
Santiago Canyon College and Director Wann reported the college district was complying
to state-imposed
deadlines,Director Wann brought drawings prepared by architect Bob Coffee illustrating
options for the Taft Branch Library, Option #1 would be no improvements; option #2
would completely remodel the facility and return it to a full library service; option #3
would remodel the facility and return library services and community services to the
facility;option #4 would remodel the facility and return community services to the facility;
option 5 would remove the facility complete and place the land up for sale, Department staff
is strongly considering the third option, which additionally provide a strong
Information Technology Center (ITC), increase staffing and services, and utilize use of the
building for 65-70 hours
per week.Trustee Cavecche requested to be provided the type of materials that are
being checked out at the Taft
Branch Library,5.4 Santiago Canyon College and Orange Public Library Joint
Library Project Director Wann informed the Board that all pending library projects (Taft and
EI Modena Branch Libraries and joint use project) will be submitted to City Council in
December if not sooner for
their decision,When questioned, Director Wann advised Trustees that it was his opinion that
the City not support the Joint Use Library Project with Santiago Canyon College as he
felt it would be sacrificing the three libraries' services and facility enhancements,
unless there is sufficient funding for all projects, Trustee Schlund agreed with the
Director, however,she is concerned there are no library services in
East Orange,Trustee Westfall moved that the Orange Public Library provide City Council
with their opinion that the City not participate in the Joint Use Library Project
with Santiago Canyon College because it is the opinion of the Board that funding resources
should be directed to the three existing library facilities, However, Mr. Wann will submit
a report to the Board with the findings of the total financial package of the project so
they may make a final decision, Motion seconded by
Trustee Schlund,Ayes: Chair Massa, Trustees Westfall
and Schlund,Nays:
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 18, 1999
Page 5
Trustee Cavecche noted for the minutes that she opposed this motion because she felt the
Board did not comply with the motions of the City Council that directed Trustees on this
project.
Motion carried,
VI. NEW BUSINESS
6.1 Holidays Hours
City Council will be deciding on the following plan for holiday service coverage:
Thursday, December 23, 1999
Friday, December 24, 1999
Monday, December 27
Tuesday, December 28
Wednesday, December 29
Thursday, December 30
Friday, December 31
Half day closed
Closed
Closed
Ciosed
Open 7:30 a,m, to 5,30 p,m,
Open 7:30 a,m, to 5:30 p,m,
Open 7:30 a, m, to 5:30 p,m,
Trustee Cavecche moved that the branch facilities be closed on Thursday, December 23, and
Wednesday and Thursday, December 29 and 30, Trustee Schlund seconded, Motion carried,
Main Library would remain open on the days that Civic Center will be open,
VII. ORAL PRESENTATIONS
Friends of the Orange Public Library Helen Viviano proudly displayed the sculpture "Land of
Enchantment" purchased by the Friends in memory of Dr. Mike Tavis, It was decided after the meeting
Mrs, Viviano and library staff would visit the Children's Room to decide on a location for the sculpture,
With the assistance of the Building Services Division, Friends are researching the possibility of purchasing
their own Main Library display case,
VIII. ANNOUNCEMENTS
There were no announcements,
IX. ADJOURNMENT
Trustee Schlund moved that the meeting be adjourned at 5: II p,rn,
Westfall, Motion carried,
lIl!/2/
GarYWann:Secretary to the Board
Seconded by Trustee
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