01-18-1999 LBOT MINUTESCITY OF ORANGE
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DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
COMMUNITY SERVICES DIVISION
714) 744-7272 · Fax: (714)
744-7251 LIBRARY
SERVICES DIVISION 714) 288-2471 ·
Fax: (714) 771-6126 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held January 18, 1999
101 North Center Street
I. CALL TO ORDER 1.
1 Pledge of Allegiance There was
no Pledge of Allegiance.
1.2 Roll Call The regular meeting of the Orange Public Library
Board of Trustees was called to order at 3:35 p.m., in the Main Library,
101 North Center Street.Present:Trustees Cavecche, Massa,
Schlund, Warne and Westfall.1.
3 Adoption of Agenda Trustee Massa moved that the agenda be adopted as
presented. Trustee
Warneseconded.Motion carried.1.
4 Approval of Minutes Trustee Schlund moved that the minutes of the meeting held
December 21, 1998, be approved as presented. Trustee
Westfall seconded. Motion
carried.II. BOARD REPORTS 2.1
Reports from Chair Cavecche There were no
reports from Chair Cavecche.230 E. CHAPMAN
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 18, 1999
Page 2
2.2 Reports from Trustees
Trustee Massa and Trustee Warne shared their responses to Mayor Coontz's request for
future goals for the library. Trustee Warne requested regularly scheduled theme
programming and consideration to hire a Library Director as library goals; Director
Wann offered the Citywide management audit may address the feasibility of recruiting a
director, along with other crucial issues facing the library this year. Trustee Warne
requested these goals be agendized periodically to remind Trustees of their importance.
Vice-Chair Massa met with Friends of the Orange Public Library's President
Helen Viviano and discussed Friends' use of the Bank of America building for their
activities.Mrs. Viviano presented concerns from Friends for staff consideration and
resolution.Director Wann commented this space may require to be occupied exclusively by
City personnel and Trustee Massa suggested a lease arrangement with Friends
be investigated. It was generally agreed by Trustees the Friends' move to the Bank
of America building would be a positive step and free up space at the Edward's House
for library staff offices. Director Wann advised the City Manager would like to have
a position paper from Trustees on this
subject.m. COMMUNITY & LIBRARY SERVICES DIRECTOR'S
REPORT 3.1 Director's Report of December
1998 Director's Report was included in Trustees' packets. Director Wann advised
Trustees the Citywide management audit is now complete and will be presented to City
Council in
February.3.2 Legislative
Update There were no Legislative Update included in Trustees'
packets.3.3 Financial
Report Financial Report was included in Trustees'
packets.IV. DEPARTMENT
REPORTS 4.1. Main Library Renovation
Project Director Wann reported to Board the Main Library Renovation Project is on target
for the Re-Dedication Ceremony planned for Saturday, February 6, 1999. The
final walk through will be held before February 6. $30,000 will be included in the FY
99-00 budget for outside relandscaping. Chair Cavecche will discuss future fund
raising projects with Friends of the Orange Public Library (
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 18, 1999
Page 3
4.2 Main Library Dedication Celebration - February 6, 1999 Director
Wann again commended the Main Library Rededication Celebration Committee for
their fund-raising efforts in raising approximately $6,000 for this event. Library
Services Manager Eugenia Wong provided a tentative agenda, copy of a promotional
flyer and sample Proclamation to Trustees.
Board also commended staff for all their hard work on this event.
4.3 Public Library Foundation Program
Library Trustees had requested staff provide them with a listing of ways staff would
spend possible funding received from the foundation program. Library Services
Manager Eugenia Wong provided a tentative draft of this listing totaling $70,000.
Director Wann will meet with Finance Director Helen Bell to discuss receiving at least a
portion of this PLF funding.
4.4 Bank of America Building / Friends of OPL Space Needs
This item was discussed under Item 2.2, "Reports From Trustees."
v. NEW BUSINESS
5.1 Special Collection for William Courtney
Chair Cavecche requested this item be added to agenda as she would like to have a
special designation in the library commemorating William Courtney's many years of
service to the library. Ms. Cavecche suggested a plaque (purchased by Friends of the
Orange Public) and placed on the book stack containing military history books. Trustees
will set the criteria for approving future plaques within the library with suggestions from
staff.
5.2 Budget FY 99-
00 Director Wann informed the Board that the budget process for FY 1999-2000
has begun and the due date for submission is February 10. Library Services
Manager Eugenia Wong distributed to the Board budget calendar provided by the City Manager'
s
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held January 18, 1999
Page 4
5.3 Taft Branch Library
Director Wann advised Trustees the library's third supervisor position will be
temporarily filled with a current staff member. Decisions also need to be made
regarding the Taft Branch Library - whether extensive r.enovation (approximately 500,
000 in improvements is mandatory) are to be accomplished or other uses of the branch
library investigated. Less expensive repairs will be accomplished at the EI Modena
Branch Library in next fiscal year. Chair Cavecche suggested Trustees begin evaluating
solutions for the Taft Branch Library. Trustees will send a memorandum to City
Manager to request his assistance in deciding staffing shortages and other decisions facing
the library today.5.
4 Dave Behrmann, Orange Artist Director
Wann reported artwork by local artist Dave Behrmann will be displayed in the Main
Library, which the artist will periodically rotate in new art. Plants have been ordered
and will also be placed in the library.VI.
ORAL PRESENTATIONS There
were no oral presentations.vn.
ANNOUNCEMENTS Library
staff reported patrons have begun complaining about the removal of material from branch
libraries to return to the Main Library; a complaint has been received at the Taft Branch Library
re the library's lack of ADA compliance.VIII.
ADJOURNMENT Trustee
Schlund moved that the meeting be adjourned at 5:24 p.m. Seconded by Trustee Westfall.
Motion carried.Ih?
7:/
Gary
Waru1,' "Secretary
to the Board GWIEW/
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