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CAMMUNITY SERVICES DIVISION LIBRARY SEFiVICES DIVISION
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held October 16, 1995
Community and Library Services Administration Conference Room
I.CALL TO ORDER
1.1 Pledge of Allegiance
There was no Pledge of Allegiance.
1.2 Roll Call
The regular meeting of the Orange Public Library Board of Trustees was
called to order at 3:03 p.m., in the Community and Library Services
Administration Conference Room, 230 East Chapman Avenue.
Present:Trustees Baker, Cavecche, Gorham, Hukari and Massa.
Guests: 1) Shannon Tucker, President, Old Town Preservation
Association
2) Arline Miner, Bookcenter Director, Friends of the Orange
Public Library
1.3 Adoption of Agenda
Trustee Gorham moved that the agenda be adopted as corrected. Trustee Hukari
seconded. Motion carried.
1.4 Approval of Minutes
Trustee Gorham moved that the minutes be accepted as presented. Trustee Massa
seconded. Motion carried.
230 E.CHAPMAN AVENUE • ORANGE,CALIFORNIA 92666-1506
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 16, 1995
Page Two
II. BOARD REPORTS
2.1 Reports from Chair
Chair Cavecche discussed the proposal of the Boazd requesting Friends of the
Orange Public Library to sponsor a"Library Gold Card"program. This program
would serve as a show of support whereby public could purchase a gold card for
25 which would then be used for discounts from local businesses, car washes,
etc. Gary Wann commented that this entrepreneurial project is being utilized by
more public entities in lieu of a user's fee and would generate additional funds for
the Library. (Orange County Public Library has already initiated this type of a
program.) Trustee Massa suggested a fee of$10 or$20 would be more conveni-
ence since it would not require change being returned to the buyer. Trustee Baker
moved this project be presented to the Friends of the Orange Public Library for
their consideration and implementation. Seconded by Trustee Gorham. Motion
carried. Chair Cavecche will contact Secretary and initiate request letter to
Friends.
2.2 Reports from Trustees
a) Alternate Funding
There were no reports.
b) Old Town Preservation Associatian Artistic Donation
Trustee Hukari introduced Shannon Tucker, President of the Old Town
Preservation Association, who presented Trustees with an Orange Art
Association painting of Pitcher Pazk. It was requested it be hung at the
Main Library. Trustee Baker moved that Trustees, on behalf of the board
and library staff, forward a letter to Old Town Preservation Association
thanking them for their generosity. Motion seconded by Trustee Hukari.
Motion carried.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
31 Director's Report of September 1995
Gary Wann thanked Trustees for their assistance in gaining 3 reclassified
positions and 8 part-time positions for the Library to implement the expansion of
service hours. Although extended service hours were expected to begin in
October, because of staff processing problems, this expansion is now planned for
January 1996.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 16, 1995
Page Three
Orange Public Library's adult literacy program Partners In Reading has
been moved to 320 Almond Avenue, and Friends of the Orange Public
Library has converted the downstairs of the Edwazd's House, 431 West
Chapman Avenue,to a bookcenter.
The Rental Book Collection continues to be popular with customers.
Orange Public Library will iead other libraries in the Santiago Library
System when implementation of CD-ROM stations for customers is
completed after service hours have been expanded.
Staff continues to utilize volunteers in azeas of need.
Trustee Baker asked about the possible transfer of the City's data processing
system from a private company to in-house. BRC (formerly CMSI) has been
providing data processing services to the City for the last 10 yeazs and has
suffered cutbacks along with City departments. It is expected that another
contract group will assume this responsibility in lieu of the City.
3.2 Legislative Update
There was no information to provide to Trustees at this time.
3.3 Financial Report
There was no further information to provide Trustees at this time.
IV. DEPARTMENT REPORTS
4.1 Community Room Space Conversion Project
Gary Wann reported to Trustees a plan to enlazge the Children's Section at the
Main Library by expanding into the Conmunity Room. This conversion has been
discussed with Interim City Manager Dave Rudat and he agrees this is a good idea
to gain needed space at the library. Staff is researching the possibility of using
Redevelopment Agency funds on this project. Local community groups now
using the Community Room for meetings will relocate to other facilities. Chair
Cavecche instructed staff to continue investigating all possibility of tlus
conversion and provide the Boazd with monthly progress reports.
4.2 New Staff Recruitment and Library Hours
New staff has begun training at the Library and expansion of service hours is
planned for January 1996.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 16, 1995
Page Four
4.3 Comparative Statistics of Orange Public Library and Other California City
Libraries for Trustee Baker
Library Services Manager Eugenia Wong, at the request of Trustee Baker,
distributed a statistical fact sheet compazing Orange Public Library with other
California libraries. Trustee Baker thanks Eugenia for her work in compiling this
information.
V. NEW BUSINESS
5.1 City Organization Transitional Plan Process
Gary Wann stated the City is continuing to re-engineer and restructure how it
delivers services to its residents. There will be more details for Trustees after the
process is further discussed by City management.
5.2 Joint Powers Authority
A Preliminary Feasibility Study for a Library Joint Powers Authority for Five
North Orange County Communities was included in Trustees' packets. Trustee
Baker commented he felt the library was not able to give complete service to the
public at this time due to the present level of service hours and reduced book
budget. He feels a joint powers authority will provide an opportunity to upgrade
service, although the administrative status of the Library Boazd would change
under such an agreement. Trustee Baker has met with Anaheim City Manager
Jim Ruth to discuss advantages of combining efforts to enhance library services
through a joint power agreement with other cities. (Gary Wann commented that
Jim Ruth has been City Manager for the City of Anaheim for approximately 5
years and was responsible for putting together a business package for The
California Angels Baseball Team and overseeing the construction of The
Arrowhead Pond. His reputation for being pro-business is well known throughout
the County.) Trustee Baker would like to hear more discussion from the board as
to whether or not it should seriously consider being a part of an overall feasibility
study which would provide the advantages and disadvantages for Orange Public
Library patrons in a joint power authority agreement. Trustees agreed they feel
they are entrusted with the responsibility to provide the best possible library
service to the Orange citizens and previous information to them confirms that this
is not being done. Trustees requested this item be placed on the November
agenda for further discussion.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICE5
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 16, 1995
Page Five
5.3 Friends of the Orange Public Library
Arline Miner, Booksale Center Director for Friends of the Orange Public Library,
presented a greeting cazd to Director Gary Wann with 10 pages of signatures of
Orange residents, thanking him for relocating the Bookcenter to a permanent
location at the Edward's House, 341 East Chapman Avenue. Trustees expressed
their appreciation for all the hard work done by Friends on behalf of the Library.
5.4 Collection Agency
Gary Wann advised Trustees he would like the Library to become more proactive
and aggressive in recovering fines for late and unretumed books. Several City
departments have contracted with a collection agency to recover fines and fees
and Gary would like to study the feasibility of joining this Citywide collection
system. Branch and Circulation Supervisor Bob Felthaus has developed a
preliminary draft timeline procedure to notify patrons when a book is not returned
to the library. During this review process of a collection agency,the procedure on
overdue fines and the practice of blocking patron's library cazd use will be
reviewed, along with the maximum number of books allowed to be bonowed by a
patron at one time. When this review process is completed, it will be brought
back to the Boazd for its recommendations. Trustee Baker moved that Trustees
receive the proposal for revision of the circulation policy and check-out policy,
including a 5 book limit per patron, as soon as it is available for their review.
Trustee Hukari seconded the motion. Motion carried.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
1) Friends of the Orange Public Library has purchased benches for the Main Library.
Trustee Hukari moved that the selection of which benches to purchase be done by
library staff. Seconded by Trustee Gorham. Motion carried.
2) Trustee Massa said she attended the Partners In Reading Celebration on
September 27, and was very impressed with the great job done by dedicated
staff, tutors and learners associated with the program. She congratulated staff on
the good work they do.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 16, 1995
Page Six
VIIL ADJOURNMENT
Trustee Baker moved that the meeting be adjourned at 4:45 P.M. Seconded by Trustee
Hukazi. Motion carried.
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G-ary Wann j ested n L/1C' I
Secretary to the Library Board
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