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10-16-1995 LBOT MINUTESr... UF'°"';LC, Iv CITY OF ORANGE 1 p. /rs9i, ,oo-Cp..4 e:P`,'\4 UNTV P DIFECTOR OF COMMUNITYAND LIBRAAY SERVICES 4 44"264 FAX(4)44-25 CAMMUNITY SERVICES DIVISION LIBRARY SEFiVICES DIVISION a aa-2sa 714)288-2471 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 16, 1995 Community and Library Services Administration Conference Room I.CALL TO ORDER 1.1 Pledge of Allegiance There was no Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:03 p.m., in the Community and Library Services Administration Conference Room, 230 East Chapman Avenue. Present:Trustees Baker, Cavecche, Gorham, Hukari and Massa. Guests: 1) Shannon Tucker, President, Old Town Preservation Association 2) Arline Miner, Bookcenter Director, Friends of the Orange Public Library 1.3 Adoption of Agenda Trustee Gorham moved that the agenda be adopted as corrected. Trustee Hukari seconded. Motion carried. 1.4 Approval of Minutes Trustee Gorham moved that the minutes be accepted as presented. Trustee Massa seconded. Motion carried. 230 E.CHAPMAN AVENUE • ORANGE,CALIFORNIA 92666-1506 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 16, 1995 Page Two II. BOARD REPORTS 2.1 Reports from Chair Chair Cavecche discussed the proposal of the Boazd requesting Friends of the Orange Public Library to sponsor a"Library Gold Card"program. This program would serve as a show of support whereby public could purchase a gold card for 25 which would then be used for discounts from local businesses, car washes, etc. Gary Wann commented that this entrepreneurial project is being utilized by more public entities in lieu of a user's fee and would generate additional funds for the Library. (Orange County Public Library has already initiated this type of a program.) Trustee Massa suggested a fee of$10 or$20 would be more conveni- ence since it would not require change being returned to the buyer. Trustee Baker moved this project be presented to the Friends of the Orange Public Library for their consideration and implementation. Seconded by Trustee Gorham. Motion carried. Chair Cavecche will contact Secretary and initiate request letter to Friends. 2.2 Reports from Trustees a) Alternate Funding There were no reports. b) Old Town Preservation Associatian Artistic Donation Trustee Hukari introduced Shannon Tucker, President of the Old Town Preservation Association, who presented Trustees with an Orange Art Association painting of Pitcher Pazk. It was requested it be hung at the Main Library. Trustee Baker moved that Trustees, on behalf of the board and library staff, forward a letter to Old Town Preservation Association thanking them for their generosity. Motion seconded by Trustee Hukari. Motion carried. III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT 31 Director's Report of September 1995 Gary Wann thanked Trustees for their assistance in gaining 3 reclassified positions and 8 part-time positions for the Library to implement the expansion of service hours. Although extended service hours were expected to begin in October, because of staff processing problems, this expansion is now planned for January 1996. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 16, 1995 Page Three Orange Public Library's adult literacy program Partners In Reading has been moved to 320 Almond Avenue, and Friends of the Orange Public Library has converted the downstairs of the Edwazd's House, 431 West Chapman Avenue,to a bookcenter. The Rental Book Collection continues to be popular with customers. Orange Public Library will iead other libraries in the Santiago Library System when implementation of CD-ROM stations for customers is completed after service hours have been expanded. Staff continues to utilize volunteers in azeas of need. Trustee Baker asked about the possible transfer of the City's data processing system from a private company to in-house. BRC (formerly CMSI) has been providing data processing services to the City for the last 10 yeazs and has suffered cutbacks along with City departments. It is expected that another contract group will assume this responsibility in lieu of the City. 3.2 Legislative Update There was no information to provide to Trustees at this time. 3.3 Financial Report There was no further information to provide Trustees at this time. IV. DEPARTMENT REPORTS 4.1 Community Room Space Conversion Project Gary Wann reported to Trustees a plan to enlazge the Children's Section at the Main Library by expanding into the Conmunity Room. This conversion has been discussed with Interim City Manager Dave Rudat and he agrees this is a good idea to gain needed space at the library. Staff is researching the possibility of using Redevelopment Agency funds on this project. Local community groups now using the Community Room for meetings will relocate to other facilities. Chair Cavecche instructed staff to continue investigating all possibility of tlus conversion and provide the Boazd with monthly progress reports. 4.2 New Staff Recruitment and Library Hours New staff has begun training at the Library and expansion of service hours is planned for January 1996. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 16, 1995 Page Four 4.3 Comparative Statistics of Orange Public Library and Other California City Libraries for Trustee Baker Library Services Manager Eugenia Wong, at the request of Trustee Baker, distributed a statistical fact sheet compazing Orange Public Library with other California libraries. Trustee Baker thanks Eugenia for her work in compiling this information. V. NEW BUSINESS 5.1 City Organization Transitional Plan Process Gary Wann stated the City is continuing to re-engineer and restructure how it delivers services to its residents. There will be more details for Trustees after the process is further discussed by City management. 5.2 Joint Powers Authority A Preliminary Feasibility Study for a Library Joint Powers Authority for Five North Orange County Communities was included in Trustees' packets. Trustee Baker commented he felt the library was not able to give complete service to the public at this time due to the present level of service hours and reduced book budget. He feels a joint powers authority will provide an opportunity to upgrade service, although the administrative status of the Library Boazd would change under such an agreement. Trustee Baker has met with Anaheim City Manager Jim Ruth to discuss advantages of combining efforts to enhance library services through a joint power agreement with other cities. (Gary Wann commented that Jim Ruth has been City Manager for the City of Anaheim for approximately 5 years and was responsible for putting together a business package for The California Angels Baseball Team and overseeing the construction of The Arrowhead Pond. His reputation for being pro-business is well known throughout the County.) Trustee Baker would like to hear more discussion from the board as to whether or not it should seriously consider being a part of an overall feasibility study which would provide the advantages and disadvantages for Orange Public Library patrons in a joint power authority agreement. Trustees agreed they feel they are entrusted with the responsibility to provide the best possible library service to the Orange citizens and previous information to them confirms that this is not being done. Trustees requested this item be placed on the November agenda for further discussion. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICE5 ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 16, 1995 Page Five 5.3 Friends of the Orange Public Library Arline Miner, Booksale Center Director for Friends of the Orange Public Library, presented a greeting cazd to Director Gary Wann with 10 pages of signatures of Orange residents, thanking him for relocating the Bookcenter to a permanent location at the Edward's House, 341 East Chapman Avenue. Trustees expressed their appreciation for all the hard work done by Friends on behalf of the Library. 5.4 Collection Agency Gary Wann advised Trustees he would like the Library to become more proactive and aggressive in recovering fines for late and unretumed books. Several City departments have contracted with a collection agency to recover fines and fees and Gary would like to study the feasibility of joining this Citywide collection system. Branch and Circulation Supervisor Bob Felthaus has developed a preliminary draft timeline procedure to notify patrons when a book is not returned to the library. During this review process of a collection agency,the procedure on overdue fines and the practice of blocking patron's library cazd use will be reviewed, along with the maximum number of books allowed to be bonowed by a patron at one time. When this review process is completed, it will be brought back to the Boazd for its recommendations. Trustee Baker moved that Trustees receive the proposal for revision of the circulation policy and check-out policy, including a 5 book limit per patron, as soon as it is available for their review. Trustee Hukari seconded the motion. Motion carried. VI. ORAL PRESENTATIONS There were no oral presentations. VII. ANNOUNCEMENTS 1) Friends of the Orange Public Library has purchased benches for the Main Library. Trustee Hukari moved that the selection of which benches to purchase be done by library staff. Seconded by Trustee Gorham. Motion carried. 2) Trustee Massa said she attended the Partners In Reading Celebration on September 27, and was very impressed with the great job done by dedicated staff, tutors and learners associated with the program. She congratulated staff on the good work they do. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 16, 1995 Page Six VIIL ADJOURNMENT Trustee Baker moved that the meeting be adjourned at 4:45 P.M. Seconded by Trustee Hukazi. Motion carried. c, ' vue GeJ G-ary Wann j ested n L/1C' I Secretary to the Library Board GW/jm