06-17-1996 LBOT MINUTES1/
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OF ORANGE DIRECTOR
OF COMMUNllY AND LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744-7264
714 )744-7264 FAX (714)
744-7251 LIBRARY
SERVICES DIVISION
714) 288-2471 CITY OF ORANGE DEPARTMENT OF COMMUNITY
AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES Minutes of Meeting Held
June 17, 1996 Community and Library Services
Administration Conference Room 1.
CALL TO ORDER 1.1
Pledge of Allegiance Trustee Gorham lead the
Pledge of Allegiance.1.
2 Roll Call The regular meeting of the Orange Public Library Board
of Trustees was called to order at 3:02 p,m., in the Community
and Library Services Administration Conference Room, 230
East Chapman Avenue.Present:Trustees Cavecche, Baker, Gorham,
Massa and Warne,1.3 Welcome
to Trustee Warne William Warne was appointed to the Orange Public Library Board
of Trustees by Mayor Joanne Coontz at the City Council Meeting on May 14,
1996, He was introduced to Trustee and staff member present. Mr. Warne is
an attorney located at the corner of East Chapman Avenue and South Center Street. He
stated he is looking forward to being involved on the library board and feels this
is an exciting opportunity for him to provide input to improve library services to
the
residentsof Orange,1.4
Adoption of Agenda Trustee Baker requestedthat Item 5.2, "Friends of
Orange Public Library Donations," be moved to the beginning of the agenda
for visitors' convenience.Trustee Gorham moved that the agenda be adopted as
amended. Trustee Massa
seconded. Motion carried.230 E. CHAPMAN AVENUE
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 17, 1996
Page Two
1.5 Approval of Minutes
Trustee Massa moved that the minutes of meeting held April 15, 1996, be
accepted as written. Trustee Gorham seconded. Motion carried.
V. NEW BUSINESS
5.2 Friends of Orange Public Library Donations
Summer Reading Program $3,000
Children's Services Supervisor Joan Blumenstein thanked Friends of
Orange Public Library for their generous donation to the Summer
Reading Program, $1,400 has been used to purchase paperback books as
rewards for children reading; the balance will be used for Summer
Reading Club programming All three library facilities are operating
Clubs this summer. At Main Library, there are over 300 children
registered in this program. Chair Cavecche requested a letter be written
to Friends thanking them for their generous donation
Satellite Dish
A satellite dish has been donated to Friends of the Orange Public Library
A miscommunication between Director Wann and community activist
Douglas Westfall several weeks ago lead to Friends accepting a satellite
dish as a donation for the Orange Public Library Director Wann
remembered the conversation as deciding a satellite dish would be a
useful communication device to have, but he believed it would not pass
City ordinances governing the Old Towne area, The dish is now stored at
the City's corp yard, Chair Cavecche made a motion for staff to research
uses for the dish at the library and report back to Trustees within two
weeks. Trustee Gorham seconded. Discussion: President of Friends of
Orange Public Library Mike Alvarez arrived and stated the dish is worth
2400, Motion was amendedfor staff to report back to Trustees at the
July Board meeting, and include in their report legal usage of this
equipment at the library, including limits on size and installation Motion
carried unanimously Mike Alvarez also clarified that the satellite dish
was donated to Friends for Friends' disposition
I
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 17, 1996
Page Three
Benches for the Main Library
Mr, Alvarez reported to Trustees that Friends was contacted by Dr, Niese
whose parents served on the Library Board of Trustees during the 1940 's
and 1950 's, The Niesefamily expressed an interest in donating $1,000 to
1,200 per year from their family trust to the Orange Public Library
Friends suggested benches for the main entrance at Main Library would
be a useful donation and one which could be labeled and recognized as
being received by the Niese family Although several Trustees, staff and
the Orange Police Department have expressed a concern about places
benches at the entrance to the library (loitering, sleeping), Friends see a
needfor seatingfor children waitingfor parents to pick them up and
elderly to rest on, and further, wish to accommodate this donor's wishes,
Chair Cavecche asked Trusteesfor their support for or against benches at
the main entrance at Main Library Chair Cavecche and Trustee Massa
have concern regarding the benches, while Trustees Baker, Warne and
Gorham decided to experiment with the benches at the main entrance and
move them if this location becomes a nuisance, Parks Superintendent Bob
Cruz will assist in the selection of benches,
II. BOARD REPORTS
2,1 Reports from Chair
a) Introduction of Meredith Martini, Systems Advisory Board
Representative, Santiago Library System
Chair Cavecche invited Meredith Martini, the Orange Public Library's
Systems Advisory Board Representative for the Santiago Library System
to this meeting to inform the Board on his activities and responsibilities.
Mr. Martini served as Chair to this Board this year that provides input to
the Santiago Library System as lay people to help advise what help can be
given to local libraries in the system. He reports there are many
advantages to membership, including delivery service between partner
libraries and sponsorships for staff development workshops. Chair
Cavecche thanked Mr. Martini for attending this meeting.
There were no further reports from Chair Cavecche.
2.2 Reports from Trustees
There were no reports from Trustees.
I
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 17, 1996
Page Four
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of April 1996
Director's Report of May 1996
Director's Reports were accepted as presented.
3.2 Legislative Update
Legislative information was included in Trustees' packets.
3.3 Financial Report
Expenditure Summary was reviewed and accepted as presented.
3.4 Critical Issues
At the March 18, 1996 Board meeting, Trustee Baker instructed Director Wann by
motion to prepare a report which outlined critical issues facing the library and
solutions to these issues. This confidential report was included in Trustee's
packets, Director Wann reported it was not difficult to formulate critical issues,
as these are problems that have faced the library for many years. Each issue
outlined in the report was discussed:
1) New Main Facility: The present Main Library was constructed in 1960
and is now too small for the City's size and needs, Because of the age of
the building it is in dire need of remodeling and repair, relamping and
installation of new air conditioning system. No progress is being made
toward developing a plan for a new facility.
2) Joint Powers Authority: While there are positive aspects to a joint
powers authority, and it is being practiced within the county, there is a fear
of loss of control. Although it is not a viable solution to budgetary
problems now, it should be reviewed in the future.
3) Children's Move to Taft Branch Library: For approximately one year,
a discussion regarding moving the Children's Section from Main Library
to be housed exclusively at the Taft Branch Library has been ongoing. A
California State Library consultant has visited our library facilities and
suggested creative solutions for this arrangement. A survey will be
prepared for customers' completion to gain public input. A positive aspect
of this relocation would be the library's ability to comply with Americans
With Disabilities Act requirements at Main Library. There are obvious
negatives in moving the Children's Section as well.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 17, 1996
Page Five
4) Branch Services: If Children's Section is moved to the Taft Branch
Library, Branch Services will require a complete reorganization, including
El Modena Branch Library's development as a full service library facility,
In the event the move is not completed, both branch facilities could be
used as homework centers/leisure centers. There is not sufficient staff to
adequately serve as full service libraries at this time. Another issue will
arise in July 1997 when staff returns to working Fridays and resumes 40
hour work week status; there will not be adequate staffing to operate the
existing schedule of service hours.
5) Funding: Sources for additional funding will need to be addressed before
further consideration can be given to a new facility. Several Orange
County cities have begun Library Foundation groups which have raised
funds for new and/or expanded library facilities. Another method of
raising funds are assessments, which are not popular with the public.
6) Automation: Meeting automation needs of customers is the future of
public libraries. Director Wann wishes to maintain the integrity of what
libraries are about by advancing in the technology field and also keeping
shelves stocked with books.
Director Wann's conclusion was staff would move forward as needed to maintain
respectability of the Orange Public Library and knows what has to be done to
accomplish this. Staff understands the Board's strength is supporting them and
they will do what is necessary. Trustee Baker thanks Director Wann for his in-
depth report and stated it emphasized the areas Trustee Baker, himself, was
mqumng.
Director Wann will discuss this report with City Manager Dave Rudat.
Trustee Baker commented he feels a new library facility is not viable at this time
and he does not want to invest money in an old facility. He sees the need for an
Information Technology Center, but is concerned it be planned correctly,
Director Wann assured Trustee Baker a competent architect/engineer is being
hired to completely redesign the community room and supply specific plans for its
conversIOn.
Trustee Baker moved that Director Wann's report on critical issues be received
and referred to City Council with the Board's recommendation that Council make
policy decisions as to the specifics in the report. Trustees would be available to
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 17, 1996
Page Six
Council members for discussion. Chair Cavecche seconded the motion, Trustee
Gorham added during discussion the City Council and Board meet together with
the Director so the Board may have direction from the CounciL This
recommendation was added to the motion, along with the Board's request for a
study session. Trustee Baker amended his motion to include a request of Director
Wann to amend his report to include hiring a library director as a first step toward
forming a library foundation. Chair Cavecche amended motion to add that in
addition to the report from Director Wann, that Board request ajoint study session
discussion of possible hiring of a library director. Amended motion seconded by
Trustee Warne. Motion carried unanimously.
During above motion, Trustees discussed the formation of a library foundation.
Trustee Warne questioned background information in previous minutes as relates
to a foundation and joint powers agreement. Trustee Baker added the qualify of
service to patron must be paramount in staffs endeavors and believes City
Council should be queried as to their wishes for library services to residents.
Friends President Mike Alvarez informed Trustees he was on original library
foundation committee and suggests political interests be excluded from all
foundation activities, Trustee Warne suggested each Trustee individually speak to
City Council members to expedite the formation of a library foundation.
IV. DEPARTMENT REPORTS
4.1 Information Technology Center (ITC)
Chair Cavecche informed Board she had a meeting with Community
Development Director Jack McGee concerning a new Main Library. She has
invited a building inspector to attend July's meeting and discuss Americans With
Disabilities Act requirements for Main Library. Director Wann added the Main
Library public restrooms must be remodeled to be modernized, brought to code
requirements and ADA requirements, Since Police Chief John Robertson now
leads the City's MIS committee researching the computer needs at the City, the
Library can be instrumental in leading staff and residents to the best electronic
technology offered. Chair Cavecche requested a Trustee be assigned to assist staff
with the development of the Information Technology Center and Trustee Baker
agreed. Director Wann advised that all final plans would be reviewed by Board
after development by a professional architect. Trustee Baker asked Trustees to
provide architect in writing their concerns with security and staffing for lTC,
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held June 17, 1996
Page Seven
V. NEW BUSINESS
5.1 Summer Reading Program
Children's Supervisor Joan Blumenstein reported Summer Reading Club
participation has been very successful, with this year's registration exceeding last
year's by 100 children.
5,3 Needs Assessment Visioning Plan 1996-
2001 Discussion with State Library
Consultant)Director Wann has requested City Manager Dave Rudat to approve a
needs assessment for the Library and it has been approved. This report will include
a visionary plan for the library, including the Information Technology Center,
but will not include discussion of a new facility. One Trustee and staff
will participate in the selection of a library consultant for this
project.VI. ORAL
PRESENTATIONS There were no oral
presentations.VII.
ANNOUNCEMENTS There were no
announcements,VIII.
ADJOURNMENT Trustee Gorham moved that the meeting be adjourned at 5:31 p.m, Seconded by
Trustee
G~~/,"
mN Secretary to the Library
Board GWfEW/