Loading...
06-17-1996 LBOT MINUTES1/ C~" f'//" t,,'''<.,r ':.""-,,CITY OF ORANGE DIRECTOR OF COMMUNllY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7264 714 )744-7264 FAX (714) 744-7251 LIBRARY SERVICES DIVISION 714) 288-2471 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Community and Library Services Administration Conference Room 1. CALL TO ORDER 1.1 Pledge of Allegiance Trustee Gorham lead the Pledge of Allegiance.1. 2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:02 p,m., in the Community and Library Services Administration Conference Room, 230 East Chapman Avenue.Present:Trustees Cavecche, Baker, Gorham, Massa and Warne,1.3 Welcome to Trustee Warne William Warne was appointed to the Orange Public Library Board of Trustees by Mayor Joanne Coontz at the City Council Meeting on May 14, 1996, He was introduced to Trustee and staff member present. Mr. Warne is an attorney located at the corner of East Chapman Avenue and South Center Street. He stated he is looking forward to being involved on the library board and feels this is an exciting opportunity for him to provide input to improve library services to the residentsof Orange,1.4 Adoption of Agenda Trustee Baker requestedthat Item 5.2, "Friends of Orange Public Library Donations," be moved to the beginning of the agenda for visitors' convenience.Trustee Gorham moved that the agenda be adopted as amended. Trustee Massa seconded. Motion carried.230 E. CHAPMAN AVENUE CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Page Two 1.5 Approval of Minutes Trustee Massa moved that the minutes of meeting held April 15, 1996, be accepted as written. Trustee Gorham seconded. Motion carried. V. NEW BUSINESS 5.2 Friends of Orange Public Library Donations Summer Reading Program $3,000 Children's Services Supervisor Joan Blumenstein thanked Friends of Orange Public Library for their generous donation to the Summer Reading Program, $1,400 has been used to purchase paperback books as rewards for children reading; the balance will be used for Summer Reading Club programming All three library facilities are operating Clubs this summer. At Main Library, there are over 300 children registered in this program. Chair Cavecche requested a letter be written to Friends thanking them for their generous donation Satellite Dish A satellite dish has been donated to Friends of the Orange Public Library A miscommunication between Director Wann and community activist Douglas Westfall several weeks ago lead to Friends accepting a satellite dish as a donation for the Orange Public Library Director Wann remembered the conversation as deciding a satellite dish would be a useful communication device to have, but he believed it would not pass City ordinances governing the Old Towne area, The dish is now stored at the City's corp yard, Chair Cavecche made a motion for staff to research uses for the dish at the library and report back to Trustees within two weeks. Trustee Gorham seconded. Discussion: President of Friends of Orange Public Library Mike Alvarez arrived and stated the dish is worth 2400, Motion was amendedfor staff to report back to Trustees at the July Board meeting, and include in their report legal usage of this equipment at the library, including limits on size and installation Motion carried unanimously Mike Alvarez also clarified that the satellite dish was donated to Friends for Friends' disposition I CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Page Three Benches for the Main Library Mr, Alvarez reported to Trustees that Friends was contacted by Dr, Niese whose parents served on the Library Board of Trustees during the 1940 's and 1950 's, The Niesefamily expressed an interest in donating $1,000 to 1,200 per year from their family trust to the Orange Public Library Friends suggested benches for the main entrance at Main Library would be a useful donation and one which could be labeled and recognized as being received by the Niese family Although several Trustees, staff and the Orange Police Department have expressed a concern about places benches at the entrance to the library (loitering, sleeping), Friends see a needfor seatingfor children waitingfor parents to pick them up and elderly to rest on, and further, wish to accommodate this donor's wishes, Chair Cavecche asked Trusteesfor their support for or against benches at the main entrance at Main Library Chair Cavecche and Trustee Massa have concern regarding the benches, while Trustees Baker, Warne and Gorham decided to experiment with the benches at the main entrance and move them if this location becomes a nuisance, Parks Superintendent Bob Cruz will assist in the selection of benches, II. BOARD REPORTS 2,1 Reports from Chair a) Introduction of Meredith Martini, Systems Advisory Board Representative, Santiago Library System Chair Cavecche invited Meredith Martini, the Orange Public Library's Systems Advisory Board Representative for the Santiago Library System to this meeting to inform the Board on his activities and responsibilities. Mr. Martini served as Chair to this Board this year that provides input to the Santiago Library System as lay people to help advise what help can be given to local libraries in the system. He reports there are many advantages to membership, including delivery service between partner libraries and sponsorships for staff development workshops. Chair Cavecche thanked Mr. Martini for attending this meeting. There were no further reports from Chair Cavecche. 2.2 Reports from Trustees There were no reports from Trustees. I CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Page Four III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of April 1996 Director's Report of May 1996 Director's Reports were accepted as presented. 3.2 Legislative Update Legislative information was included in Trustees' packets. 3.3 Financial Report Expenditure Summary was reviewed and accepted as presented. 3.4 Critical Issues At the March 18, 1996 Board meeting, Trustee Baker instructed Director Wann by motion to prepare a report which outlined critical issues facing the library and solutions to these issues. This confidential report was included in Trustee's packets, Director Wann reported it was not difficult to formulate critical issues, as these are problems that have faced the library for many years. Each issue outlined in the report was discussed: 1) New Main Facility: The present Main Library was constructed in 1960 and is now too small for the City's size and needs, Because of the age of the building it is in dire need of remodeling and repair, relamping and installation of new air conditioning system. No progress is being made toward developing a plan for a new facility. 2) Joint Powers Authority: While there are positive aspects to a joint powers authority, and it is being practiced within the county, there is a fear of loss of control. Although it is not a viable solution to budgetary problems now, it should be reviewed in the future. 3) Children's Move to Taft Branch Library: For approximately one year, a discussion regarding moving the Children's Section from Main Library to be housed exclusively at the Taft Branch Library has been ongoing. A California State Library consultant has visited our library facilities and suggested creative solutions for this arrangement. A survey will be prepared for customers' completion to gain public input. A positive aspect of this relocation would be the library's ability to comply with Americans With Disabilities Act requirements at Main Library. There are obvious negatives in moving the Children's Section as well. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Page Five 4) Branch Services: If Children's Section is moved to the Taft Branch Library, Branch Services will require a complete reorganization, including El Modena Branch Library's development as a full service library facility, In the event the move is not completed, both branch facilities could be used as homework centers/leisure centers. There is not sufficient staff to adequately serve as full service libraries at this time. Another issue will arise in July 1997 when staff returns to working Fridays and resumes 40 hour work week status; there will not be adequate staffing to operate the existing schedule of service hours. 5) Funding: Sources for additional funding will need to be addressed before further consideration can be given to a new facility. Several Orange County cities have begun Library Foundation groups which have raised funds for new and/or expanded library facilities. Another method of raising funds are assessments, which are not popular with the public. 6) Automation: Meeting automation needs of customers is the future of public libraries. Director Wann wishes to maintain the integrity of what libraries are about by advancing in the technology field and also keeping shelves stocked with books. Director Wann's conclusion was staff would move forward as needed to maintain respectability of the Orange Public Library and knows what has to be done to accomplish this. Staff understands the Board's strength is supporting them and they will do what is necessary. Trustee Baker thanks Director Wann for his in- depth report and stated it emphasized the areas Trustee Baker, himself, was mqumng. Director Wann will discuss this report with City Manager Dave Rudat. Trustee Baker commented he feels a new library facility is not viable at this time and he does not want to invest money in an old facility. He sees the need for an Information Technology Center, but is concerned it be planned correctly, Director Wann assured Trustee Baker a competent architect/engineer is being hired to completely redesign the community room and supply specific plans for its conversIOn. Trustee Baker moved that Director Wann's report on critical issues be received and referred to City Council with the Board's recommendation that Council make policy decisions as to the specifics in the report. Trustees would be available to CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Page Six Council members for discussion. Chair Cavecche seconded the motion, Trustee Gorham added during discussion the City Council and Board meet together with the Director so the Board may have direction from the CounciL This recommendation was added to the motion, along with the Board's request for a study session. Trustee Baker amended his motion to include a request of Director Wann to amend his report to include hiring a library director as a first step toward forming a library foundation. Chair Cavecche amended motion to add that in addition to the report from Director Wann, that Board request ajoint study session discussion of possible hiring of a library director. Amended motion seconded by Trustee Warne. Motion carried unanimously. During above motion, Trustees discussed the formation of a library foundation. Trustee Warne questioned background information in previous minutes as relates to a foundation and joint powers agreement. Trustee Baker added the qualify of service to patron must be paramount in staffs endeavors and believes City Council should be queried as to their wishes for library services to residents. Friends President Mike Alvarez informed Trustees he was on original library foundation committee and suggests political interests be excluded from all foundation activities, Trustee Warne suggested each Trustee individually speak to City Council members to expedite the formation of a library foundation. IV. DEPARTMENT REPORTS 4.1 Information Technology Center (ITC) Chair Cavecche informed Board she had a meeting with Community Development Director Jack McGee concerning a new Main Library. She has invited a building inspector to attend July's meeting and discuss Americans With Disabilities Act requirements for Main Library. Director Wann added the Main Library public restrooms must be remodeled to be modernized, brought to code requirements and ADA requirements, Since Police Chief John Robertson now leads the City's MIS committee researching the computer needs at the City, the Library can be instrumental in leading staff and residents to the best electronic technology offered. Chair Cavecche requested a Trustee be assigned to assist staff with the development of the Information Technology Center and Trustee Baker agreed. Director Wann advised that all final plans would be reviewed by Board after development by a professional architect. Trustee Baker asked Trustees to provide architect in writing their concerns with security and staffing for lTC, CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 17, 1996 Page Seven V. NEW BUSINESS 5.1 Summer Reading Program Children's Supervisor Joan Blumenstein reported Summer Reading Club participation has been very successful, with this year's registration exceeding last year's by 100 children. 5,3 Needs Assessment Visioning Plan 1996- 2001 Discussion with State Library Consultant)Director Wann has requested City Manager Dave Rudat to approve a needs assessment for the Library and it has been approved. This report will include a visionary plan for the library, including the Information Technology Center, but will not include discussion of a new facility. One Trustee and staff will participate in the selection of a library consultant for this project.VI. ORAL PRESENTATIONS There were no oral presentations.VII. ANNOUNCEMENTS There were no announcements,VIII. ADJOURNMENT Trustee Gorham moved that the meeting be adjourned at 5:31 p.m, Seconded by Trustee G~~/," mN Secretary to the Library Board GWfEW/